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 Administrative Assistant send this job to a friend 
Publication or Company Stillwell Partners
Job Title Administrative Assistant
Industry Conferences/Events, Entertainment, Marketing
Salary Under $35,000
Benefits 401K/403B, Health
Job Duration Full Time
Job Location New York, NY
Job Requirements Administrative:

• Oversee all aspects of general office
• Answer telephones and transfer to appropriate staff member
• Assist leadership staff with day to day scheduling and administrative tasks
o Make travel arrangements for staff
o Prepare agendas and make arrangements for related travel and meetings
• Perform general clerical duties to include, but limited to, copying, faxing, mailing, and filing
o File and retrieve organizational documents, records, and reports
o Coordinate and maintain records for staff, office space, telephones, expenses, office keys.
o Arrange for the repair and maintenance of office equipment
o Collect and maintain inventory of office equipment and supplies
o Research, price, and purchase office furniture, equipment, and all necessary supplies
• Maintain office calendar to coordinate work flow and meetings
• Track and handle all incoming and outgoing shipments, packages, and postage
• Manage all purchase orders, Stillwell and related cient/event expenses and incoming invoices
• Build and maintain databases for Stillwell, Advertising Week and other projects
o May conduct research, compile data and prepare papers for consideration and presentation to the leadership staff

Project Management:

• Track progress of all Stillwell projects
o Organize weekly status meeting to review projects
• Compile, transcribe, and distribute minutes of meetings
o Create weekly tracking report due 9a every Monday (email + print)
• Manage and oversee ordering of necessary event related supplies
• Assist in set-up and daily management of related items in regards to seasonal and/or temporary staff
• Assist in special event production as necessary
o May supervise volunteers and other support personnel
About Our Company Stillwell Partners is a New York-based consultancy founded on a fundamental belief in dreaming big and delivering on promises. And much like the city we call home — New York — Our body of work is extraordinarily diverse . . . From Cannes to Coney Island . . . Pebble Beach to Brighton Beach . . . And Moscow to Midtown, Stillwell’s leadership is battle tested with 40 + years of performance and leadership in the marketing and media business.

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