 |
| Publication or Company |
Stillwell Partners |
| Job Title |
Administrative Assistant |
| Industry |
Conferences/Events, Entertainment, Marketing |
| Salary |
Under $35,000 |
| Benefits |
401K/403B, Health |
| Job Duration |
Full Time |
| Job Location |
New York, NY |
| Job Requirements |
Administrative:
Oversee all aspects of general office
Answer telephones and transfer to appropriate staff member
Assist leadership staff with day to day scheduling and administrative tasks
o Make travel arrangements for staff
o Prepare agendas and make arrangements for related travel and meetings
Perform general clerical duties to include, but limited to, copying, faxing, mailing, and filing
o File and retrieve organizational documents, records, and reports
o Coordinate and maintain records for staff, office space, telephones, expenses, office keys.
o Arrange for the repair and maintenance of office equipment
o Collect and maintain inventory of office equipment and supplies
o Research, price, and purchase office furniture, equipment, and all necessary supplies
Maintain office calendar to coordinate work flow and meetings
Track and handle all incoming and outgoing shipments, packages, and postage
Manage all purchase orders, Stillwell and related cient/event expenses and incoming invoices
Build and maintain databases for Stillwell, Advertising Week and other projects
o May conduct research, compile data and prepare papers for consideration and presentation to the leadership staff
Project Management:
Track progress of all Stillwell projects
o Organize weekly status meeting to review projects
Compile, transcribe, and distribute minutes of meetings
o Create weekly tracking report due 9a every Monday (email + print)
Manage and oversee ordering of necessary event related supplies
Assist in set-up and daily management of related items in regards to seasonal and/or temporary staff
Assist in special event production as necessary
o May supervise volunteers and other support personnel |
| About Our Company |
Stillwell Partners is a New York-based consultancy founded on a fundamental belief in dreaming big and delivering on promises. And much like the city we call home New York Our body of work is extraordinarily diverse . . . From Cannes to Coney Island . . . Pebble Beach to Brighton Beach . . . And Moscow to Midtown, Stillwells leadership is battle tested with 40 + years of performance and leadership in the marketing and media business.
|
|
|
 |
|
|
