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 Administrative Communications Assistant send this job to a friend 
Publication or Company JME
Job Title Administrative Communications Assistant
Industry Book Publishing, Entertainment, Internet/Online/New Media, Marketing, Public Relations, Social Media, Consulting, Small Business, Client Services
Salary Negotiable
Benefits Bonuses, Dental, Health
Job Duration Full Time
Job Location New York, NY
Job Requirements The Administrative Communications Assistant requires a resourceful individual with great people skills and the ability to think three steps ahead. Must have experience working in a small business, managing multiple projects with limited supervision ensuring nothing falls through the cracks. Passion for helping others succeed a must.

-BA/BS, preferably in Communications, Political Science, Theatre, Arts, PR.
-2+ years providing administrative support at senior executive level.
-Experience working in a small business environment.
-Outstanding record of achievement and initiative in past/current positions.
-Excellent communication skills, both verbal and written.
-Highly organized, able to juggle multiple projects and spin on a dime with grace.
-Self-directed, resourceful and efficient.
-Proficient in Word, Excel, PowerPoint, Outlook. Knowledge of ACT or other client management software a plus. Basic image editing a plus.


1. Front-line Liaison. Serving as primary point of contact with high- level clients, media, and business team. Process new inquiries, providing information and/or directing to proper person as needed.
2. Schedule Management. Manage calendar, strategically booking appointments and arranging schedule to optimize time, prepare meeting documents.
3. Media Coordination. Respond to all media requests, booking and coordinating interviews, assembling prep material and tracking coverage.
4. Communications Assistance. Help create, assemble and distribute communications to clients, prospects and biz team to keep apprised of business activities. Coordinate updates to website.
5. Public Speaking Assistance. Coordinate travel and logistics with meeting planner, prepare thorough itineraries, assist with presentations.
6. Workshop & Field Service Coordination. Order, assemble and ship materials as needed, input feedback forms into system, process work records and provide invoice information to bookkeeper.
7. Office Management. Keep office running smoothly, ordering supplies, interfacing with IT, keeping all drives, reports and files up to date and organized. Bank deposits, order gifts, flowers, errands, faxes, packages, etc.
About Our Company Small, influential company with US and global client base, dedicated to helping individuals and companies organize space, time, information, projects and people. As thought leaders in our field, we provide consulting, speaking and training, as well as produce books, articles, and products. Our mission is to tame the chaos in people’s lives, so they can make their unique contribution.
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