| Publication or Company |
National Housing Institute/Shelterforce
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| Industry |
Magazine Publishing, Non-profit, Office Administration, Other Publishing, Sales/Advertising Sales, Social Media |
| Benefits |
Health |
| Job Duration |
Full Time |
| Job Location |
Montclair, NJ |
| Job Requirements |
Do you care about social justice and want everyone to live a decent healthy life in a wonderful community? Are you super organized? Does knowing where everything is and that your office is running smoothly give you satisfaction? Do you know your way around a Mac like a pro? Do you love meeting and speaking with people? Do you like to learn new things? If this describes you, NHI/Shelterforce has a job for you.
The ideal candidate must be well organized, outgoing and friendly, enjoy speaking with and working with others to build relationships. be creative, innovative, able to function successfully in a changing environment with competing priorities, and be able to maintain focus and a great sense of humor while coordinating multiple assignments and meeting deadlines. The Ideal Candidate must be an enthusiastic self-starter who works well without supervision and collaboratively, and can take/follow direction. She or he must also know Mac computers and software inside out, have excellent writing and speaking skills, and able to lift boxes that may weigh upwards of 40 pounds and get them ready to be mailed.
Requirements
• Unquestionable integrity and highest ethical standards.
• Knowledge about and commitment to the mission of the National Housing Institute and to economic and social justice
• Deep sense of responsibility.
• Sound judgment.
• Great sense of humor.
• Able to take initiative, but know when to ask questions
• Strong interpersonal skills, able to build strong relationships—know how to be polite, encouraging, tactful and firm.
• Excellent attention to detail, deadlines, and commitments.
• Ability to remain calm and productive and adapt quickly under pressure and changing priorities.
• Able to prioritize and juggle multiple assignments.
• Willing and able to roll-up your sleeves, yet not get lost in the details
• Able to plan proactively and anticipate needs
• Excellent verbal and written communication skills, familiar with AP style a plus
• College degree or experience in lieu of degree. Journalism, public relations, marketing, communications, or other related field preferred.
• An interest in pursuing a career in social justice publishing.
• Proficient in Word, Excel, and PowerPoint, InDesign, and social media.
• Experience with Photoshop, HTML, CMS, Google Analytics and other digital tools a plus
• Able and willing to learn new applications.
Responsibilities
• Office tasks: Keep the office clean and organized, answer phones and manage phone system, file, order supplies, process mail, copy/scan/fax, copier and computer maintenance and troubleshooting, schedule meetings and manage calendar.
• Grant management: maintain tracking/filing system for all steps of the grant proposal process including due dates, reporting deadlines, proposal files, reports on fundraising status, etc. Help with finding grant opportunities, including researching and compiling grant packages.
• Assist with external communications, such as posting calendar listings for events, tracking traditional and social media exposure, preparing press releases and helping with the creation of marketing materials.
• Help with the creation and distribution of e-marketing campaigns, which might involve proofreading, writing, scheduling, and dealing with outside vendors, as well as investigating new opportunities.
• Help with the creation of a weekly report on social media and website activity.
• Manage the logistics for board and staff meetings, including taking notes, making copies, setting up meeting room, ordering refreshments, arranging meeting times.
• Assist with drafting board and other reports.
• Schedule, coordinate and arrange travel and hotel accommodations
• Enter and update information in our various databases; experience with Salesforce a plus
• Process incoming checks and assist with invoicing; assist with annual audit.
• Assist other staff in day-to-day activities
• Other projects as necessary
• Evening, early morning and weekend work time will be occasionally required for events and other activities.
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| About Our Company |
NHI/Shelterforce is looking for an administrative and communications assistant. In addition to general office administrative activities (phones, office organization and maintenance, etc.), the assistant will also be responsible for managing the distribution of magazines and reports, maintaining the computer equipment, invoicing and banking, keeping tabs on circulation, managing board activities and logistics for meetings (in office and outside), and other tasks as needed to keep things humming.
The assistant will also have the opportunity to participate in editorial planning meetings, work on the magazine (provide input on design, help with proofreading, search for art and photographs), and help with editorial reports, conferences, our website, outside communication, and other activities.
NHI/Shelterforce is a small, progressive, independent nonprofit communications and education organization driven by a belief in the ability of all communities to be healthy and thriving. NHI supports community revitalization to empower residents of low-income neighborhoods by strengthening the work of community builders through public policy and programmatic analysis, development and promotion.
Now in our 38th year, NHI/Shelterforce provides vital information through Shelterforce, the only national independent publication written for advocates and professionals dedicated to community development in such areas as housing, jobs, transportation, education, health, environment, civic engagement and other social justice sectors; and through communications in digital media; reports; workshops; and conferences. |
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