Arena Technical Resources, LLC (ATR)

Proposal Specialist/Writer

Arena Technical Resources, LLC (ATR), Bethesda, Maryland, United States, 20811

JobDescription :

Proposal Specialist


The Proposal Specialist is responsible for leading, planning, scheduling, and overseeing the timely development and delivery of high-quality responses to federal government business opportunities, from opportunity qualification to post-submission activities, in a growing, fast-paced, service-oriented environment.

The ideal candidate is a thought leader with excellent analytical skills and strategic vision to see the big picture without overlooking the details, foster a positive and responsive team environment, and quickly adjust to dynamic proposal schedules and requirements. The Proposal Specialist is also a master communicator that implements capture and proposal strategies into proposal content, elicits collaboration and commitments from internal and external resources while helping them adhere to strict deadlines, and schedules and completes multiple concurrent tasks.

Job Responsibilities

- Manage the successful development and delivery of compliant, competitive, cogent, and compelling proposals through effective leadership and collaboration across teams that include internal staff, corporate partners, consultants, and supporting vendors.

- Exercise full responsibility, accountability, and authority on each assigned proposal, from early Capture support (e.g., RFI, white papers), through response development and management to support timely submissions and post-delivery requirements (e.g., oral presentation, best and final offer, etc.)

- Analyze solicitation requirements to assess the response strategy; develop questions to the Government; create the proposals outline and annotated mockups; establish, communicate, and manage the proposal development plan and review schedule; prepare the kick-off materials and compliance matrix; and administer the SharePoint site for each bid to ensure version control and proper access.

- Work with the Capture Manager to determine author and reviewer assignments and to integrate win strategy, themes, proof points, and discriminators into proposal outline.

- Coordinate and conduct proposal activities with internal and external subject matter experts (SMEs) and corporate organizations (e.g., Finance, Contracts, HR, Operations) to maximize each bid's probability of win.

- Oversee, facilitate, and conduct daily proposal activities, including solutioning sessions, team meetings, writing development, editing and review cycles, graphics and formatting, and production activities.

- Develop high-quality content by collaborating with section authors, providing thorough insight and guidance from solicitation requirements, and facilitating writers access to SMEs.

- Maintain proposal visibility by tracking and reporting on the status of activities and writing sections in SharePoint and during status meetings.

- Schedule, facilitate, and conduct kickoff and debrief meetings for Color Reviews and perform compliance reviews to ensure the proposal achieves the highest possible score against evaluation criteria.

- Take ownership of proposal quality in content and appearance by performing rigorous content quality checks beyond Color Reviews.

- Perform proposal production and delivery activities to ensure timely submissions.

- Conduct and document proposal lessons learned, design process improvement plans to address findings, and validate/support their continuous implementation.

- Support department activities to maintain knowledge libraries for past performance, resumes, sample write-ups and graphics, and proposal processes.


- Bachelors degree.

- A minimum of 4 years of proven, successful experience managing, writing, and winning IT FEDERAL proposals in a dynamic, fast-paced, and growing environment (must be able to provide sanitized examples of successful (won) proposals where candidate played Proposal Specialist/Author role.)

- Communication skills, self-starter, problem solver

Additional Qualifications

- Preference will be given to candidates with proposal writing experience: researching and gathering information from multiple sources (SMEs, previous proposals, the Internet) and synthesizing the findings into a cohesive, easy-to-read, and persuasive final product.

- Excellent leadership, communication, problem-solving, organizational, prioritization, teamwork, diplomacy, and customer service skills.

- Ability to support and meet dynamic and tight deadlines, including beyond regular hours, with a customer-oriented attitude.

- Experience and ability working on concurrent proposals in multiple proposal roles.

- Ability to plan for and adapt to proposal contributors working styles and schedules under tight deadlines.

- Experience and proficiency conceptualizing graphics to support proposal development, and copy-editing adhering to industry standards and corporate style guide.

- High proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and SharePoint.

Arena Technical Resources, LLC, (ATR) is an Equal Opportunity Employer (EOE) who will provide equal employment opportunity to employees and applicants for employment without regard to race, ethnicity, religion, color, sex, pregnancy, national origin, age, veteran status, ancestry, sexual orientation, gender identity or expression, marital status, family structure, genetic information, or mental or physical disability.

An Equal OpportunityEmployer M/F/D/V




Proposal Specialist/Writer

JobLocationBethesda, MD

HourlyPay Rate


AnnualPay Rate80000- 110000