Archdiocese of Chicago
Parish Office Administrator/Communications
Archdiocese of Chicago, Chicago, Illinois, United States, 60290
Opportunities at Parishes in the Archdiocese of Chicago
Parish Office Administrator/Communications Hours:
Parish:
Nativity of Our Lord and St. Gabriel Parish 653 W. 37th St. Chicago, 60609
Description:
Nativity of Our Lord and St Gabriel Parish is a church that creates space for encountering Jesus, forms disciples, and deepens faith. We seek a dependable and mission-aligned Parish Office Administrator to provide high-level administrative and communications support at the heart of parish life. This role ensures the smooth coordination of internal and external calendars, facilitates parish-wide communication, and supports the pastor through calendar management and basic administrative needs. The ideal candidate is organized, communicative, tech-savvy, and thrives in a dynamic, faith-filled environment. Essential Job Functions Calendar & Scheduling Management o Maintain the master parish calendar, including internal ministry events and public-facing communications. Coordinate room usage and scheduling requests. Support the pastor by managing his calendar and scheduling appointments and meetings. Communication Coordination Manage primary parish communication channels such as the weekly e-newsletter, bulletin, website updates, and occasional social media. Edit and distribute internal staff or ministry updates to ensure consistency and clarity. Serve as the point of contact for general parish inquiries via phone, email, or in-person. Collect or take photos at parish events for communication channels. Administrative Operations o Maintain and update parishioner records in the parish database (e.g., ParishSOFT, Realm, or similar). Assist with onboarding new parishioners by ensuring they are welcomed and added to relevant communication systems. Oversee front-office operations during scheduled hours, ensuring the office is a hospitable and well-functioning environment. Assist the pastor and parish staff with general administrative tasks, including correspondence, forms, and filing. Support for Ministry Coordination Provide logistical support to staff or ministry leads, including coordination of communications or shared resources. Help ensure ministries are aligned with the parish calendar and communication priorities. Requirements:
• Strong organizational skills and attention to detail. • Excellent written and verbal communication abilities. • Proficiency with office tools such as: o Microsoft Office Suite (Word, Excel, Outlook) o Email and calendar systems (e.g., Google Workspace or Microsoft Outlook) o Basic understanding of parish database systems (training provided if needed) o Familiarity with email tools (e.g., Constant Contact, Flocknote) and website content editing (e.g., WordPress, Squarespace) preferred. • Warm, professional demeanor with strong interpersonal skills. • Discretion and reliability in managing confidential information. • A self-starter who can take initiative while working both independently and collaboratively. • Comfort with a dynamic environment and openness to the evolving needs of parish life. • Understanding of and appreciation for the mission of the Catholic Church and parish ministry. Special Directions: Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name” External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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Parish Office Administrator/Communications Hours:
Parish:
Nativity of Our Lord and St. Gabriel Parish 653 W. 37th St. Chicago, 60609
Description:
Nativity of Our Lord and St Gabriel Parish is a church that creates space for encountering Jesus, forms disciples, and deepens faith. We seek a dependable and mission-aligned Parish Office Administrator to provide high-level administrative and communications support at the heart of parish life. This role ensures the smooth coordination of internal and external calendars, facilitates parish-wide communication, and supports the pastor through calendar management and basic administrative needs. The ideal candidate is organized, communicative, tech-savvy, and thrives in a dynamic, faith-filled environment. Essential Job Functions Calendar & Scheduling Management o Maintain the master parish calendar, including internal ministry events and public-facing communications. Coordinate room usage and scheduling requests. Support the pastor by managing his calendar and scheduling appointments and meetings. Communication Coordination Manage primary parish communication channels such as the weekly e-newsletter, bulletin, website updates, and occasional social media. Edit and distribute internal staff or ministry updates to ensure consistency and clarity. Serve as the point of contact for general parish inquiries via phone, email, or in-person. Collect or take photos at parish events for communication channels. Administrative Operations o Maintain and update parishioner records in the parish database (e.g., ParishSOFT, Realm, or similar). Assist with onboarding new parishioners by ensuring they are welcomed and added to relevant communication systems. Oversee front-office operations during scheduled hours, ensuring the office is a hospitable and well-functioning environment. Assist the pastor and parish staff with general administrative tasks, including correspondence, forms, and filing. Support for Ministry Coordination Provide logistical support to staff or ministry leads, including coordination of communications or shared resources. Help ensure ministries are aligned with the parish calendar and communication priorities. Requirements:
• Strong organizational skills and attention to detail. • Excellent written and verbal communication abilities. • Proficiency with office tools such as: o Microsoft Office Suite (Word, Excel, Outlook) o Email and calendar systems (e.g., Google Workspace or Microsoft Outlook) o Basic understanding of parish database systems (training provided if needed) o Familiarity with email tools (e.g., Constant Contact, Flocknote) and website content editing (e.g., WordPress, Squarespace) preferred. • Warm, professional demeanor with strong interpersonal skills. • Discretion and reliability in managing confidential information. • A self-starter who can take initiative while working both independently and collaboratively. • Comfort with a dynamic environment and openness to the evolving needs of parish life. • Understanding of and appreciation for the mission of the Catholic Church and parish ministry. Special Directions: Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name” External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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