Administrative Specialist - Library

Salary: $21.33 Hourly
Location : Durango, CO
Job Type: Part-Time
Job Number: 2025-00138
Department: Library
Division: Main Library - 4711
Opening Date: 08/14/2025
Closing Date: Continuous
Schedule Details:: Monday - Friday, 20 hours/week. Some remote work possible.

Description
In this part-time position, you will perform a wide variety of responsible administrative, scheduling, secretarial, and clerical duties to support the Assistant Library Director and overall operations of the Durango Public Library. You'll provide high-quality customer service to members of the community and other City staff.
Essential Job Duties

What You'll Do in This Role:

• Develop and maintain comprehensive library desk schedules, collaborating with staff to integrate program needs, outreach initiatives, PTO, and other operational requirements.
• Assist with the creation and dissemination of marketing materials and social media content to promote library programs, resources, and services.
• Maintain a comprehensive calendar of activities, meetings, and various events for the department, and coordinate activities with other City departments, the public, and outside agencies.
• Provide support with financial duties, including reviewing and processing invoices and requisitions.
• Reconcile the cash drawer and safeguard monies.
• Provide support with office operations, including processing incoming and outgoing mail, filing, record-keeping, office equipment servicing, and ordering and monitoring office supplies.
• Provide staff support for a variety of meetings by preparing and compiling agenda packets, preparing minutes, disseminating information, and other related tasks.
• Maintain department records; organize and maintain electronic document environments following record retention guidelines.
• Type and proofread a wide variety of reports, letters, memoranda, and statistical charts; type from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities.
• Plan and complete various special projects.
• Sort and shelve library materials as needed.
• Provide customer service to and resolve issues with outside vendors.

JOB QUALIFICATIONS - KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:

• Modern office procedures, methods and computer equipment.
• The Microsoft Office Suite at an intermediate skill level.
• Business letter writing and basic report preparation techniques.
• Principles and procedures of record keeping.
• English usage, spelling, grammar and punctuation.

Skill in:

• Operating and normal maintenance of office machines, (copier, computer, printer, fax, etc.).
• Tracking of activities, supplies and authorizations via specialized software or self-created forms and databases.
• Accurate data entry, and correspondence preparation.
• Communicating clearly and concisely in verbal and written form.
• Using and operating a computer including specialized software and peripheral equipment.

Ability to:

• Establish and maintain effective working relationships with both internal and external customers and vendors.
• Work the allocated hours of the position.
• Learn to understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Independently prepare correspondence and memoranda.
• Work independently in the absence of supervision.
• Maintain confidential records and reports.
• Communicate clearly and concisely, both verbally and in writing.

Minimum Qualifications

Minimum Education and Certification: Equivalent to completion of High School or GED.
Minimum Experience: Minimum of three (3) years previous experience in administrative support with a focus on scheduling and a minimum of two (2) years of customer service experience.

Supplemental Information

What We Can Offer You: The following perks are available for part-time and seasonal employees.

• Free pass to the Durango Community Recreation Center and Chapman Hill Ice Rink and Ski Area
• Free Transit pass
• Eligibility to participate in the City's Annual Wellness Challenge and a chance to receive prizes and cash rewards

Belong at the City of Durango:

We believe in creating an inclusive workforce that welcomes diversity of thoughts, viewpoints, and experiences.

The City of Durango is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

City of Durango's Indigenous Land Acknowledgement
Part Time and Seasonal employees are eligible for a free transit pass, recreation center pass and Chapman Hill pass, with discounted rates for family members in the same household.

Visit our for more information.
01

Have you been previously employed by the City of Durango?

• Yes
• No

02

If you answered yes, provide previous City positions and approximate dates for those positions.
03

Do you have any relatives who currently work for the City of Durango?

• Yes
• No

04

If you answered yes, provide your relative's name, the department they work in, and their relationship to you.
05

Do you have the equivalent to completion of High School or GED?

• Yes
• No

06

Do you have a minimum of two (2) years of customer service experience?

• Yes
• No

07

Do you have a minimum of three (3) years previous experience in administrative support with a focus on scheduling?

• Yes
• No

08

Have you ever been convicted of a crime, including misdemeanors, deferred sentences/judgements?

• Yes
• No

09

If you answered yes to having been convicted, you are REQUIRED to provide DATE(S) and DESCRIPTION(S) of offense(s) below.
Required Question