Engineering Library Portfolio Manager Job at ZipRecruiter in Jersey City
ZipRecruiter, Jersey City, NJ, United States, 07390
Job DescriptionJob Description
Toll International is seeking an Engineering Library Portfolio Manager to support the Engineering Department’s Operations Division – Engineering Records and Document Management Unit (ERDM) at the Port Authority of New York and New Jersey. This role will oversee the Engineering Library group, leading documentation governance, library maintenance, stakeholder engagement, and public-facing content management. The position will manage a team of technical writers, SharePoint developers, and operational support staff, ensuring the integrity, standardization, and compliance of engineering documentation while implementing strategic improvements in content management processes.
Key Responsibilities
Operational Oversight
Supervise day-to-day Engineering Library operations, including scheduling, task assignments, and quality control.
Oversee the work of technical writers, SharePoint developers, and support staff.
Maintain metadata structures, templates, document version control, and permissions.
Troubleshoot publishing workflows, access control, and content update issues.
Public-Facing Content & Information Management
Manage the Agency’s public-facing Engineering website content lifecycle.
Ensure compliance with public information release standards and confidentiality protocols.
Implement permissions, publishing rights, and quality assurance procedures.
Coordinate with IT, Legal, and Communications teams for public content governance.
Content Management & Stakeholder Engagement
Identify documentation needs and process gaps with stakeholders.
Facilitate sessions with subject matter experts to define processes and information architecture.
Develop standardized documentation policies, templates, and procedures.
Promote best practices through change management initiatives.
Program & Project Management
Manage initiatives to improve documentation systems, metadata models, and platform enhancements.
Oversee resource planning, risk management, and progress reporting using predictive and agile methodologies.
Coordinate cross-functional input for process reengineering initiatives.
Required Qualifications
Bachelor’s degree in Engineering, Architecture, or a related technical field.
Minimum 5 years of experience managing cross-functional teams, including direct staff supervision.
Experience in public agency or utility settings, managing process documentation or policy development.
Expertise in SharePoint environment management, including metadata models, workflows, and permissions.
Experience in project/program management (PMP, PMI-ACP, or Digital Transformation certification ).
Proficiency in Microsoft Office 365 and enterprise content management systems (e.g., OpenText).
Knowledge of content governance practices and public information security protocols.
Qualifications
Prior Port Authority (PA) experience or understanding.
Experience in organizational transformation initiatives.
Familiarity with both agile and waterfall methodologies.
Required Soft Skills
Strong leadership, communication, and interpersonal skills.
Ability to navigate resistance to change and build consensus.
High organizational skills, capable of managing multiple initiatives.
Strong analytical and problem-solving abilities.
Work Schedule & Mode
Monday to Friday, 8:00 AM – 5:00 PM EST.
Primarily remote, with occasional on-site work as coordinated with the Project Manager.
Company DescriptionCompany Overview
Toll International is a premier project management consulting firm based in New York City, specializing in comprehensive construction project management. Renowned for our dedication to delivering high-quality, cost-effective solutions tailored to the unique needs of our clients, we lead in construction project management across New York State and beyond. We are committed to the growth of each stakeholder, providing a diverse and inclusive space where sustainability and social impact are core values. Work-life balance is highly valued to ensure happy and productive workersCompany DescriptionCompany Overview Toll International is a premier project management consulting firm based in New York City, specializing in comprehensive construction project management. Renowned for our dedication to delivering high-quality, cost-effective solutions tailored to the unique needs of our clients, we lead in construction project management across New York State and beyond. We are committed to the growth of each stakeholder, providing a diverse and inclusive space where sustainability and social impact are core values. Work-life balance is highly valued to ensure happy and productive workers