Advertising & Events Administrative Coordinator Job at ROME GROUP in Saint Charl

National Wood Flooring Association

Position Description

Position: Advertising & Events Administrative Coordinator

Reports to: Advertising & Brand Growth Director

Summary

The Advertising and Events Administrative Coordinator supports the management of advertising sales and sponsorship fulfillment for the association’s print and digital platforms. This role ensures advertisers and sponsors receive timely, accurate service and deliverables. This position also supports key aspects of meeting planning and execution of the association’s expo, as well as other industry-related events, both internal and external. Additionally, the coordinator works directly with members to facilitate the registration process for all trade shows and meetings.

Responsibilities

Advertising & Brand Growth

Assist with coordinating advertising sales for print and digital publications.
Track advertising inventory, provide advertisers with material reminders, and ensure all submissions meet specifications and deadlines
Maintain advertising and sponsor databases and email lists; ensure up-to-date records and contacts
Create advertising emails and update content on web and email platforms
Create advertising analytics reports and maintain knowledge of ad performance
Cultivate relationships with advertisers
Entry and content management for association award program
Perform other duties as assigned

Meetings & Trade Shows

Provide administrative support for planning annual conferences, workshops, and webinars
Answer convention/meetings phone line and assist with attendee and exhibitor registration processing, attendee communication, exhibitor communication, and event materials preparation
Manage updates in multiple software solutions
Manage the collection of exhibitor Certificate of Insurance (COIs)
Assist Meetings & Trade Show Director with convention/meetings sponsorship fulfillment
Assist Meetings & Trade Show Director with convention/meetings signage
Coordinate the preparation and shipment of materials for Expos and other industry events.
Perform other duties as assigned

Qualifications

1–2 years of experience in administrative, advertising, or event coordination roles (association or nonprofit experience a plus)
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency with Microsoft Office Suite; familiarity with CRM, AMS, or email marketing systems is a plus
Working knowledge of Adobe Creative Suite, WordPress, and Google Analytics
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Willingness to travel occasionally for association events and trade shows

PLEASE SEND RESUME VIA EMAIL TO: debbie.edgar@nwfa.org

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