Executive Assistant III, Global Motion Pictures Marketing Job at Warner Bros. Di

Join to apply for the Executive Assistant III, Global Motion Pictures Marketing role at Warner Bros. Discovery

Join to apply for the Executive Assistant III, Global Motion Pictures Marketing role at Warner Bros. Discovery

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

Performs secretarial and administrative duties for Co-HeadGlobal Motion Pictures Marketing .

Your Role Responsibilities

Arrange executive calendar and schedule meetings, independently or as directed; Assist in coordination of special events, conferences, and other projects as needed.

Screen, log, and answer/place calls, in addition to greeting clients, talent, creative staff, and executives.

Update timelines, distribution groups, and workflow calendars for assigned projects & activities originating out of home office.

Coordinate international and domestic travel, and hotel accommodations for departmental team. Handle all aspects of travel, including expense reports.

Type correspondence, reports, schedules, agendas, etc. Maintain various files, records, indexes, and logs. Make photocopies of reports, documents, and other materials.

Responsible for department budget invoices as necessary (SAP). Respond to inquiries, audits, and code invoices. Ensures all purchase order requests are signed and placed into the shopping cart. Prepare check requests or expense reports for departmental team.

Open, review, record, and distribute or organize mail.

Perform other related duties and/or special projects as assigned.

Qualifications & Experience

Minimum 3 years previous executive secretarial experience strongly preferred.

Previous studio experience preferred

Must be tactful with personnel at all levels of company and be discreet with departmental information.

Must be able to prepare clear & concise reports, manuals, and maintain current & accurate records, files, etc. Have general knowledge of standard filing procedures.

Must be a proficient writer, to take the lead on marketing copy and reporting.

Must have exceptional organization and communication skills with the ability to handle multiple projects simultaneously.

Must be detail-oriented and have ability to proofread and review reports and documents.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

Performs secretarial and administrative duties for Co-HeadGlobal Motion Pictures Marketing .

Your Role Responsibilities

• Arrange executive calendar and schedule meetings, independently or as directed; Assist in coordination of special events, conferences, and other projects as needed.

• Screen, log, and answer/place calls, in addition to greeting clients, talent, creative staff, and executives.

• Update timelines, distribution groups, and workflow calendars for assigned projects & activities originating out of home office.

• Coordinate international and domestic travel, and hotel accommodations for departmental team. Handle all aspects of travel, including expense reports.

• Type correspondence, reports, schedules, agendas, etc. Maintain various files, records, indexes, and logs. Make photocopies of reports, documents, and other materials.

• Responsible for department budget invoices as necessary (SAP). Respond to inquiries, audits, and code invoices. Ensures all purchase order requests are signed and placed into the shopping cart. Prepare check requests or expense reports for departmental team.

• Open, review, record, and distribute or organize mail.

• Perform other related duties and/or special projects as assigned.

Qualifications & Experience

• Minimum 3 years previous executive secretarial experience strongly preferred.

• Previous studio experience preferred

• Must be tactful with personnel at all levels of company and be discreet with departmental information.

• Must be able to prepare clear & concise reports, manuals, and maintain current & accurate records, files, etc. Have general knowledge of standard filing procedures.

• Must be a proficient writer, to take the lead on marketing copy and reporting.

• Must have exceptional organization and communication skills with the ability to handle multiple projects simultaneously.

• Must be detail-oriented and have ability to proofread and review reports and documents.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $56,056.00 - $104,104.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.If you’re a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Entertainment Providers

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