Studio Resource Manager Job at The University of Texas at Austin in Austin

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Job Posting Title:

Studio Resource Manager

Hiring Department:

College of Liberal Arts

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Liberal Arts Instructional Technology Services (LAITS) is seeking highly skilled and motivated professionals to assist with the operations of a unique service department dedicated to creating, maintaining, and promoting technology within the College of Liberal Arts at The University of Texas. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Join Liberal Arts Instructional Technology Services (https://liberalarts.utexas.edu/laits/), a unique service department dedicated to creating, maintaining, and promoting technology within the College of Liberal Arts at The University of Texas at Austin.

UT Austin offers a competitive benefits package (https://hr.utexas.edu/prospective) that includes:

• 100% employer-paid basic medical coverage for employee
• Optional medical insurance for employee’s dependents - up to 50% employer-paid
• Optional dental, vision, and term life insurance for employees and dependents
• Paid holiday time off each year; state legislature determines the number of holidays
• 12 days of paid vacation time off per year for new employees
• 12 days of paid sick leave per year
• Employer contribution to Teacher Retirement System (TRS)
• Staff Tuition Assistance Program
• Access to Recreation & Health Facilities
  
  
  

Purpose

The LAITS Studio team, which produces hundreds of field and studio events annually, seeks a Studio Resource Manager with experience managing both people and A/V inventory, and background in the administrative functions of running a production team. This position is essential to ensuring smooth scheduling, project and budget tracking, and clear communication with both internal LAITS staff and external stakeholders.

The Resource Manager will help recruit and manage a team of 15-20 student employees and ensure that they are trained according to departmental operating procedures, including audio, video, and post-production skills. This role will also meticulously manage the Studio inventory, ensuring that gear is properly maintained and available for production needs, as well as compliant with all studio and university standards.

A core responsibility of this role will be to track data collection and trends across multiple platforms with a goal of optimizing time and invoice tracking for multiple departments within the studio team.

The Resource Manager will work closely with the Director of Studio Operations and other staff to meet production needs and assist with logistics as needed.

Responsibilities

Overseeing the recruiting, hiring, and scheduling of student employees.

Maintaining an updated inventory list of all Studio gear and ensure studio gear is kept in working condition in accordance with Studio and UT policies:

• Ensure studio gear is kept in working condition; manage repair requests, software updates, and troubleshoot equipment errors.
• Maintain an updated inventory for all studio gear.
• Assist with ordering supplies for the Studio team.
  
  
  

Ensuring student employees are receiving training and create/maintain gear training guides:

• Collaborate with other Studio staff members to ensure student employees are upskilling and equipped with skill sets to handle the various production roles.
• Assist with the creation and maintaining of equipment training materials.
  
  
  

Assist with administrative functions of Studio team, including estimate creation, invoicing, client communication, and gear research:

• Maintain internal and external facing production calendars alongside other LAITS Studio staff members.
• Assist with estimates and invoices of projects in collaboration with other LAITS Studio staff members.
• Research, maintain knowledge of industry trends, and provide recommendations on equipment to improve capabilities and efficiency of the team.
  
  
  

Track data collection and trends across multiple platforms:

• Track progress of projects using calendars, time management software, and communication with crew members.
• Make recommendations for and help with the creation of workflows and policies that enhance efficiencies of bookings, training, and staffing across the Studio team.
  
  
  

Prep and verify the return of gear used in field productions.

Assist with project needs of Studio team:

• Assist with set-up and productions as needed.
• Assist on other projects as assigned by the Director of Studio Operations.
  
  
  

Required Qualifications

• Bachelor's Degree.
• 5+ years of work experience in media design and/or media production
• Strong organizational and problem-solving skills.
• Strong client communication skills.
• Excellent interpersonal skills, mature judgment, and diplomacy required to interact effectively with and provide customer service to a broad audience.
• Excellent organizational and time management skills.
• Ability to adapt equipment setup and provide alternative workarounds if necessary.
• Ability to demonstrate a strong team-oriented approach, fostering collaboration and effective communication with colleagues across various departments
• Working knowledge of industry trends and best practices related to event production and production-related equipment.
• Proficiency in collaborative technical tools, including Microsoft Office suite, Google Workspace, and Zoom
• Strong managerial and coaching skills, fluent at providing feedback and mentoring.
• Ability to work in a dynamic and fast-paced environment.
  
  
  

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s degree related to the audio/video field
• 5+ years of experience, recruiting, managing, and creating schedules for multiple staff members.
• 5+ years of experience overseeing a large, varied inventory.
• 5+ years of record-keeping, playing close attention to detail to ensure accurate timekeeping and accounting for and condition of equipment across multiple locations.
• 5+ years of experience creating estimates and invoicing.
• Strong understanding of different types of camera equipment, lenses, and accessories, along with familiarity with technical specifications.
• Ability to inspect, clean, and perform minor repairs on gear.
• Experience with live production, film sets, or in studio work.
• Working knowledge of Slack, Zoom, Teams, Microsoft office, and Google workspace.
• Strong client communication and stakeholder management skills.
• Experience using AirTable.
• Proven ability to lead a team.
• Broad knowledge of all aspects of professional quality productions, including field and studio camera, lighting, sound, and editing.
• Strong knowledge of production techniques, including videography, compression and file delivery, and other production formats.
• Ability to adapt equipment setup and provide alternative workarounds if necessary.
• Experience compiling data from multiple platforms and creating reports and recommendations based on the data.
• Proven ability to work in a dynamic and fast-paced environment.
• Excellent interpersonal skills, mature judgment, and diplomacy required to interact effectively with and provide customer service to a broad audience.
• Excellent organizational and time management skills.
• Strong computer skills.
• Ability to work independently and effectively in a collaborative team environment.
• Advanced technical experience using digital media equipment, video creation, editing software, and/or digital media control software
• Can independently operate and instruct others to operate portable and installed AV equipment (sound, lighting, projection) for events.
• Experience working in a university setting.
• Professional experience managing and mentoring a team of student employees.
• Production experience with the University of Texas at Austin or other state agencies.
  
  
  

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$68,000 + depending on qualifications

Working Conditions

Environmental Demands:

• Work location is on the UT Main Campus.
• Off-campus studio shoots may be required.
• May work in extreme temperatures.
• May work outdoors.
• May work around standard office conditions.
• May work around electrical and mechanical hazards.
  
  
  

Physical Tasks:

• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.
• Climbing of stairs.
• Climbing of ladders.
• Lifting and moving.
  
  
  

Work Shift

Overtime, evening, weekend, and holiday work may be required as needs demand.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Higher Education

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