Talent Coordinator (Influencer Management) Job at Thedigitalbrandarchitects in W

The primary focus of this position is to provide support to a Talent Manager and their roster of managed talent. This role will heavily focus on the coordination of campaigns and brand pitches as well as the administrative tasks related to them. The role is vital to the day-to-day operations of DBA, as you will liaise between talent and brands/agencies to ensure all campaigns are seamlessly activated.

Salary: $55,000.00 - $65,000.00 B.O.E.

Requirements

Essential functions

• Provide administrative support to the Talent Manager and their talent roster including calendar coordination and managing call sheets/notes
• Arrange and coordinate travel for the Talent Manager and/or their talent
• Project manage and execute partnerships with talent from post-contract phase through campaign completion, including scheduling calls/shoot dates, coordinating content calendars, overseeing shipments, and arranging preview and live dates
• Attend and/or lead kick-off calls
• Attend events/set visits with talent
• Update decks, presentations, and case studies
• Prepare and submit proposal decks in a timely and efficient manner
• Input all campaign details into accounting/tracker system as necessary
• Work with the finance department and finance software to ensure invoices are submitted accurately and on time
• Build relationships with brands and agencies to secure new business
• Draft and/or update contracts, assisting in the redline process
• Show interest in and willingness to highlight talent on the rise
• Show interest in and willingness to understand the contract process, rates, and negotiations
• Eventually run point on smaller negotiations and proactive pitches or specific talent’s day-to-day activities
• Participate in company-wide initiatives and activities
• Commit to furthering industry knowledge and professional growth

Competencies

• Accountability
• Adaptability
• Communication
• Client Focus
• Inclusiveness
• Organization
• Problem Solving
• Results Orientation
• Team Focus
• Multi-tasking

Travel required: Occasional travel may be required.

Required Experience

• 2-4 years of administrative assistant experience in related fields (Talent Agency, Management, PR, Marketing)
• 2-4 years of project management experience
• Strong communication skills (written, verbal, visual)
• Excellent interpersonal skills and flexibility
• Ability to work efficiently in a fast-paced environment
• Proactive, organized, detail-oriented
• Ability to meet deadlines
• Passion for social media and developing talent relationships

Preferred Experience

• Previous talent agency or related industry experience
• Knowledge of Instagram, YouTube, TikTok, Facebook, etc.
• Knowledge of Google Analytics
• QuickBase experience
• Experience with traffic analysis tools (e.g., CreatorIQ, Social Rank)
• Familiarity with Microsoft Office, Box, G Suite, Zoom, Mac, Outlook, Slack, Adobe, etc.

About the DBA Culture

DBA is committed to diversity and inclusion, fostering a culture where all voices are valued. We strive to create a safe, inclusive, and growth-oriented environment, supporting your professional and personal development.

DBA is an equal opportunity employer. All qualified applicants will receive consideration regardless of race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

About the DBA Business

Founded in 2010, DBA is a leader in influencer management, representing a diverse portfolio of social media personalities and creators. With offices in New York City and Los Angeles, DBA continues to innovate in the digital media space, focusing on content, storytelling, and brand development.