Epiq
It's fun to work at a company where people truly believe in what they are doing!
Job Description:
The Senior Event Planner will be responsible for in-person and virtual events, from concept through completion for a large global law firm. An ideal candidate is passionate, creative, and detail-oriented. This role demands an expert in all aspects of events, meetings, and conference planning, including budget management, venue scouting, equipment logistics, room setup, and day of management and assistance.
Essential Job Responsibilities
- Manage all aspects of event planning while staying on budget and meet strict guidelines
- Build and nurture relationships with vendors, venues, and other industry contacts while implementing the creative and logistical aspects of all events
- Work with internal staff, clients, and vendors to coordinate and establish the requirements for an event
- Liaise with senior executives and industry leaders throughout the planning process
- Coordinate visit sites and lead pre-event meetings to help event coordinators make decisions about event design
- Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and decor
- Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
- Build and maintain a comprehensive database of industry contacts, vendors, and venues
- Provide day of assistance and management for all in-person and virtual events
- Manage virtual events/webinars from end-to-end (i.e. stakeholder-intake, tech runs, event follow up)
- 5+ years' experience in a similar role, preferably in a law firm environment
- Technically adept
- Excellent written and verbal communication skills
- Strong interpersonal skills
- Ability to organize, prioritize, and coordinate multiple aspects of an event
- Maintain confidential information
- Ability to excel under pressure and provide quality work product
- Clearly and effectively communicate with varying levels of people within the organization
- Work productively and cooperatively with other employees
- Lead a team of event coordinators through mentorship and support
- Ability to lift or move 40 lbs. or greater
- Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
- Ability to walk, bend, kneel, stand or sit for an extended period of time
The Compensation range for this role is 66,164 to 82,175 USD per year and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
Click here to learn about Epiq's Benefits.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records. In Summary: The Senior Event Planner will be responsible for in-person and virtual events, from concept through completion for a large global law firm . The ideal candidate is passionate, creative, and detail-oriented . The Compensation range for this role is 66,164 to 82,175 USD per year and may be eligible for an annual bonus . En Español: Es divertido trabajar en una empresa donde la gente realmente cree en lo que está haciendo! Descripción de trabajo: El planificador senior del evento será responsable de eventos personales y virtuales, desde el concepto hasta la finalización para un gran bufete de abogados global. Un candidato ideal es apasionado, creativo y orientado al detalle. Responsabilidades de trabajo esenciales Gestionar todos los aspectos de la planificación del evento mientras se mantiene en el presupuesto y cumple con directrices estrictas Construir y fomentar relaciones con proveedores, lugares y otros contactos industriales al tiempo que se implementan los aspectos creativos y logísticos de todos los eventos Trabajar con personal interno, clientes y vendedores para coordinar y establecer los requisitos de un evento Enlace con altos ejecutivos y líderes de la industria a lo largo del proceso de planificación Coordinar sitios de visitas y dirigir reuniones pre-evento para ayudar a los coordinadores de eventos a tomar decisiones sobre el Plan de diseño del evento y facilitar la logística para todos los acontecimientos, incluidas las negociaciones contractuales, listas de invitados, preparación virtual, materiales de presentación, catering, entretenimiento, transporte, equipos y Supervisor experiencias desde la concepción hasta la revisión posterior del evento; gestionar preparatorios post-eventarios, producción y desglose; y garantizar una gestión consistente de todas las empresas proveedoras de servicios de alto nivel de eventos y mantener una base de datos completa de eventos e instalaciones virtuales (e.g.) Participación de las partes interesadas, funcionamiento tecnológico y seguimiento del evento) Qualificaciones y requisitos Experiencia superior a 5 años en un rol similar, preferiblemente en un despacho de abogados Tecnicamente expertos Habilidades excelentes de comunicación escrita y verbal Competencias interpersonales fuertes Capacidad para organizar, priorizar y coordinar múltiples aspectos de un evento Mantener información confidencial La capacidad de sobresalir bajo presión y proporcionar productos de trabajo de calidad Comunicarse claramente y eficazmente con diferentes niveles de personas dentro de la organización Trabajar de manera productiva y cooperativa con otros empleados Dirigir un equipo de coordinadores de eventos a través de mentores y apoyo Si le gusta el crecimiento salvaje y trabajar con personas felices y entusiastas que logran más, disfrutará de su carrera con nosotros! Es la política de Epiq cumplir con todas las leyes aplicables sobre igualdad de oportunidades de empleo tomando todas las decisiones laborales sin tener en cuenta o considerar ilegalmente la raza, religión, etnia, color, sexo, orientación sexual, identidad u expresiones de género, estatus transgénero, decisiones sexuales y otras cuestiones relacionadas con la salud reproductiva, estado civil, edad, origen nacional, información genética, ascendencia, ciudadanía, discapacidad física o mental, condición de veterano o familiar o cualquier otra base protegida por la ley nacional, federal, estatal, provincial o local aplicable. La política de epiq prohíbe discriminación ilegal basada en cualquiera de estas bases inadmisibles, así como cualquier base o fundamento protegido por la jurisdicción vigente en Epiq. Además, si se solicita asistencia a una persona calificada durante el proceso de arresto, los solicitantes y los veteranos no serán penalizados debido al hecho de que dicha solicitud es un resultado del derecho penalty.