Senior Meeting & Event Planner Job at Trident Experiential in Chicago

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SENIOR MEETING & EVENT PLANNER

THE POSITION:

A Senior Planner leads the development, planning, and execution of high-profile and strategically important client events including conferences, special events, meetings, incentive trips, and evening activity programs from contracting through final invoicing and post-program reconciliation, debriefs, and analytics.

POSITION OBJECTIVES:

• Create incredible planning experiences for our Clients;
• Make their audiences feel it in their seats by delivering innovative, impactful events;
• Lean in with a high-performance team by sharing your experience and moxie with teammates; and
• Continually improve internal systems and processes and ideating new ones
  
  

YOUR DAILY GRIND:

Client-Facing Responsibilities:

• Maintain and grow productive, professional, and profitable relationships with Clients
• Serve as the central point of communication for all external stakeholders during the planning process
• Develop event timelines, schedules, and checklists to ensure seamless execution
• Identify opportunities to drive current and future potential revenue and profitability from the first interaction with the Client to onsite operations
• Lead Client pre-conference meetings to review program details and changes or additions to ensure effective information sharing and efficient operations during program execution
• Maintain presence and availability for Clients throughout program operations
• Obtain Client signoff for changes, additions, and cancellations, including updating and managing change/growth of project scope
• Oversee all financial aspects of projects, including budget development and management; billing, payment processing and post meeting reconciliation; and final reporting and analysis
• Identify and resolve project issues, ensuring the project and the assigned team progresses on budget and on schedule
• Monitor the ongoing success of program activities by conducting regular checks on the process and making recommendations for adjustments to the plans
• Advise on and attend site inspections as required
  
  

Internal Accountabilities:

• Lead strategic planning process and teams that develop mutual performance objectives and financial targets for Clients and the Agency
• Coordinate the involvement of Agency resources to meet Client expectations and account performance objectives
• Manage time in a billable hour environment and be accountable for non-billable hours
• Update/contribute to tracking Clients upcoming program opportunities and critical milestones
• Quarterback project plans, including scheduling and engagement of all Agency resources to meet Client expectations and account performance objectives
• Help continually refine, streamline, and simplify tools and processes to meet Agency demands and lead the marketplace
• Secure all supplier partners/preferred partners through a strict vetting process and pricing negotiation
• Conduct post-event evaluations to assess success and areas for improvement
  
  

BRING YOUR BEST! WHAT THIS ROLE NEEDS:

• BA/BS in Event Management, Hospitality, Business, or related field and/or equivalent experience
• CMP, DMCP, CMM, CSEP, DES, CED, CIS, CITP, PMP, or other professional designation (If none, within 18 months, a certification timeline will be developed pursuant to the professional development budget.)
• Proven track record of planning and executing large-scale meetings and events
• Familiarity with industry best practices in meeting and event planning and its subspecialties
• Proficiency in Microsoft 365 and industry registration platforms like Cvent
• Minimum of 8 years of experience in meeting and/or event planning; preferably experience with a third-party agency
• Ability to travel up to 30% as required for event execution
• Ability to lift or move up to 50lbs
• Ability to bend, reach, walk and stand for extended lengths of time
  
  

YOUR SUPERPOWERS:

• Impeccable character: You exude Accountability, Authenticity, and Awesomeness
• A consistent, unbeatable team-first mindset
• Able to navigate and flourish in a VUCA environment
• Strong collaborative skills and relationship-builder
• Excellent written and verbal communication and presentation style
• Strong organizational skills with the ability to manage multiple projects simultaneously
• Curious and analytical, with a love for data
• Proven success in creating and managing budgets and maximizing profitability
  
  

THE DETAILS

Job Type:Full-time Exempt

Salary Structure:Base Salary + Performance Incentives + Bonus Plan

Benefits: Heath, Vision, Dental, Disability, & Life Insurance, Retirement Plan, Personalized Professional Development Budget, Use of Agency memberships where appropriate

Career Level:Senior

Reports to:Director of Meetings & Incentives

Location: Chicagothis is a hybrid role with 3-5 days in-office, 0-2 days work from home

Disclaimer: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the U.S. for the position of Senior Meeting & Event Planneris between $75,000 - $105,000. The actual pay depends on your skills, qualifications, and experience.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Internet Publishing

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