Inside Higher Ed
Administrative Communications Specialist, MACEM&PS
Inside Higher Ed, Frederick, Maryland, United States, 21701
Administrative Communications Specialist, MACEM&PS
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Inside Higher Ed Job Title
Administrative Communications Specialist, MACEM&PS Requisition Number
AS901P
Job Title
Administrative Communications Specialist, MACEM&PS
Pay Rate
$59,104 - $65,014 annually
Position Type
Administrative
Position Summary
Position Summary:
The
Administrative Communications Specialist
at Frederick Community College (FCC) supports the Mid-Atlantic Center for Emergency Management & Public Safety (MACEM&PS) and the Legal and Public Safety Career Community. The Administrative Communications Specialist enhances education, training, and development activities in emergency management and collaborates closely with program leadership and managers. The Administrative Communications Specialist oversees key projects, including the Maryland Emergency Management Specialist Registered Apprenticeship Program. Responsibilities include managing digital, print, and web communications while ensuring consistency and adherence to branding standards. The Administrative Communications Specialist contributes to research, grants, contracts, and reporting, including statistical and analytical reports. They also maintain departmental documentation and support project management. Ensuring compliance with documentation guidelines is a key duty. This position must collaborate and work effectively with a wide range of constituencies in a diverse academic and professional community.
Essential Duties and Responsibilities:
The following are the functions essential to performing this job: 1. Create compelling and brand-aligned messaging for digital platforms, email, intranet, print, social media, websites, and other communication channels in support of department and FCC branding. 2. Review, edit, and proofread communications and professional deliverables for clarity, consistency, and accuracy; maintain version control across all document iterations. 3. Ensure all communications and professional submissions meet editorial standards (i.e., APA, MLA) and adhere to content, formatting, and timeline requirements. 4. Conduct comprehensive research on emergency management, public safety, and legal studies topics to inform the creation of reports, publications, and grant/contract proposals. 5. Organize and manage departmental files and documentation systems to ensure security, consistency, and ease of access. 6. Create and distribute internal guidelines for document management, version control, and digital archiving to enhance efficiency and compliance. 7. Maintain and regularly update the department’s outreach and communication contact lists to support stakeholder engagement efforts. 8. Coordinate the development of statistical and informational reports by collecting data, verifying accuracy, and aligning outputs with departmental and stakeholder objectives. 9. Oversee compliance with state-approved Records Retention and Disposal Schedules applicable to MACEM&PS and Legal Studies and Public Safety functions.10. Assist departmental leadership in executing special projects, initiatives, and grant and contract administration activities.11. Manage communications and logistics for advisory committee engagements, including meeting scheduling, agenda preparation, materials distribution, recordkeeping, and minute documentation. 12. Adhere to all Family Educational Rights and Privacy Act (FERPA) requirements as well as all FCC policies and procedures.
Required Minimum Qualifications
Bachelor’s Degree Two (2) years of experience in instructional support or program development, including experience with the analysis, design, development, implementation, and evaluation of educational programs Demonstrated experience conducting in-depth research, analyzing information from a variety of sources, and producing accurate, well-organized written content Proven editing and proofreading skills with a strong focus on detail, clarity, consistency, and accuracy in professional or academic settings Demonstrated experience using American Psychological Association (APA) and Modern Language Association (MLA), along with familiarity with other writing styles
Desired Qualifications
Strong customer service orientation and interpersonal skills Excellent oral and written communication skills Prior experience working in a higher education environment Ability to work independently and manage multiple priorities in a fast-paced environment Demonstrated ability to apply inclusive communication styles, approaches, and techniques that reflect cultural awareness and support a diverse, multicultural workplace
Work Schedule
8:30-4:30 Monday to Friday
Full/Part Time
Full Time
Telework Eligible?:
Yes
Essential Personnel?:
No
Job Posted Date
07/24/2025
Open Until Filled
Yes
For Best Consideration
08/07/2025
Special Instructions To Applicants
All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position.
For best consideration, applications should be received by August 7, 2025. Review of applications after this date is not guaranteed.
A full list of FCC benefits can be found here:
https://benefitguides.psafinancial.com/view/563817862/
FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more! Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values campus diversity in students and staff and encourages members from historically under-represented groups to apply.
Non-Discrimination Statement
Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
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Join to apply for the
Administrative Communications Specialist, MACEM&PS
role at
Inside Higher Ed Administrative Communications Specialist, MACEM&PS
1 day ago Be among the first 25 applicants Join to apply for the
Administrative Communications Specialist, MACEM&PS
role at
Inside Higher Ed Job Title
Administrative Communications Specialist, MACEM&PS Requisition Number
AS901P
Job Title
Administrative Communications Specialist, MACEM&PS
Pay Rate
$59,104 - $65,014 annually
Position Type
Administrative
Position Summary
Position Summary:
The
Administrative Communications Specialist
at Frederick Community College (FCC) supports the Mid-Atlantic Center for Emergency Management & Public Safety (MACEM&PS) and the Legal and Public Safety Career Community. The Administrative Communications Specialist enhances education, training, and development activities in emergency management and collaborates closely with program leadership and managers. The Administrative Communications Specialist oversees key projects, including the Maryland Emergency Management Specialist Registered Apprenticeship Program. Responsibilities include managing digital, print, and web communications while ensuring consistency and adherence to branding standards. The Administrative Communications Specialist contributes to research, grants, contracts, and reporting, including statistical and analytical reports. They also maintain departmental documentation and support project management. Ensuring compliance with documentation guidelines is a key duty. This position must collaborate and work effectively with a wide range of constituencies in a diverse academic and professional community.
Essential Duties and Responsibilities:
The following are the functions essential to performing this job: 1. Create compelling and brand-aligned messaging for digital platforms, email, intranet, print, social media, websites, and other communication channels in support of department and FCC branding. 2. Review, edit, and proofread communications and professional deliverables for clarity, consistency, and accuracy; maintain version control across all document iterations. 3. Ensure all communications and professional submissions meet editorial standards (i.e., APA, MLA) and adhere to content, formatting, and timeline requirements. 4. Conduct comprehensive research on emergency management, public safety, and legal studies topics to inform the creation of reports, publications, and grant/contract proposals. 5. Organize and manage departmental files and documentation systems to ensure security, consistency, and ease of access. 6. Create and distribute internal guidelines for document management, version control, and digital archiving to enhance efficiency and compliance. 7. Maintain and regularly update the department’s outreach and communication contact lists to support stakeholder engagement efforts. 8. Coordinate the development of statistical and informational reports by collecting data, verifying accuracy, and aligning outputs with departmental and stakeholder objectives. 9. Oversee compliance with state-approved Records Retention and Disposal Schedules applicable to MACEM&PS and Legal Studies and Public Safety functions.10. Assist departmental leadership in executing special projects, initiatives, and grant and contract administration activities.11. Manage communications and logistics for advisory committee engagements, including meeting scheduling, agenda preparation, materials distribution, recordkeeping, and minute documentation. 12. Adhere to all Family Educational Rights and Privacy Act (FERPA) requirements as well as all FCC policies and procedures.
Required Minimum Qualifications
Bachelor’s Degree Two (2) years of experience in instructional support or program development, including experience with the analysis, design, development, implementation, and evaluation of educational programs Demonstrated experience conducting in-depth research, analyzing information from a variety of sources, and producing accurate, well-organized written content Proven editing and proofreading skills with a strong focus on detail, clarity, consistency, and accuracy in professional or academic settings Demonstrated experience using American Psychological Association (APA) and Modern Language Association (MLA), along with familiarity with other writing styles
Desired Qualifications
Strong customer service orientation and interpersonal skills Excellent oral and written communication skills Prior experience working in a higher education environment Ability to work independently and manage multiple priorities in a fast-paced environment Demonstrated ability to apply inclusive communication styles, approaches, and techniques that reflect cultural awareness and support a diverse, multicultural workplace
Work Schedule
8:30-4:30 Monday to Friday
Full/Part Time
Full Time
Telework Eligible?:
Yes
Essential Personnel?:
No
Job Posted Date
07/24/2025
Open Until Filled
Yes
For Best Consideration
08/07/2025
Special Instructions To Applicants
All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position.
For best consideration, applications should be received by August 7, 2025. Review of applications after this date is not guaranteed.
A full list of FCC benefits can be found here:
https://benefitguides.psafinancial.com/view/563817862/
FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more! Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values campus diversity in students and staff and encourages members from historically under-represented groups to apply.
Non-Discrimination Statement
Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Online Audio and Video Media Referrals increase your chances of interviewing at Inside Higher Ed by 2x Get notified about new Administrative Specialist jobs in
Frederick, MD . Front Desk Receptionist / Coordinator at the Temple Frederick a Paul Mitchell Partner School
Gaithersburg, MD $50,000.00-$85,000.00 2 weeks ago Frederick, MD $47,000.00-$55,000.00 3 days ago Administrative Aide Outpatient Full Time at Frederick Health
Executive Assistant to Chief Executive Officer
Frederick, MD $65,000.00-$85,000.00 3 weeks ago Gaithersburg, MD $60,000.00-$75,000.00 1 month ago Gaithersburg, MD $26.45-$31.25 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr