Midland County, TX
Salary :
$38,263.48 Annually Location :
Midland, TX Job Type:
Full-Time Job Number:
2025-00536 Department:
Human Resources Opening Date:
08/21/2025
Summary
This full-time position splits the workday between two departments. The employee will be responsible for assisting in the day-to-day operations of the mailroom and law library. When the primary staff member in either department is out of the office, the employee will serve as the full-day fill-in to ensure continuity of service. Essential Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. Other duties may be assigned. Mailroom Responsibilities: Pick up, deliver, distribute, process, and route all incoming and outgoing County mail. Serve as liaison with the U.S. Post Office; operate County vehicle for mail runs. Operate postage software and assist other departments with mail processing. Track postage expenditures by department; maintain mail-related records. Develop and maintain contact with USPS and County departments. Assist with postage-related purchases and budget documentation. Provide basic clerical support including filing, copying, preparing spreadsheets, and answering phones. Assist in training County employees on mail equipment and processing procedures. Ensure mailroom equipment is functional and maintained. Maintain confidentiality of postal information. Other duties as assigned by the Director. Law Library Responsibilities: Provide legal reference assistance to the public, judges, and attorneys (without offering legal advice). Maintain and update the legal collection (e.g., pocket parts, new volumes). Answer reference questions, assist with LexisNexis and copier use. Order and process legal materials and maintain supply inventories. Maintain contact with attorneys and the Bar Association; set up copier access. Assist with budget planning and financial records. Keep daily statistics on resource usage. Serve as courthouse Public Notary. Maintain orderliness of the library by shelving books and clearing desks. Other duties as assigned by the Director. Qualifications, Education, and/or experience
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE Minimum of a high school diploma or its equivalent required. Two years of knowledge of general office practices and procedures preferred. County government organization and services experience desirable. Knowledge, Skills and/or ability
KNOWLEDGE OF
Strong understanding of basic office procedures, mail operations, and library functions. Skilled in Word, Excel, and basic data entry; ability to learn specialized library software. Ability to prioritize and manage time effectively across departments. Must work independently and show initiative with minimal supervision. Ability to lift up to 25 pounds (mailroom) and up to 25 pounds (library). Effective verbal and written communication; ability to assist the public professionally.
SKILL/ABILITY TO The ideal candidate must be able to communicate clearly and concisely, both verbally and in writing, and coordinate effectively with staff, departments, officials, and the public. Strong administrative and problem-solving skills are essential, along with the ability to work independently, manage time-sensitive deadlines, and maintain confidentiality. Proficiency in word processing, spreadsheets, ten-key, and data entry is required, as is familiarity with computers in a local network environment and standard office equipment, including Word, Excel, library systems, printers, and fax machines. The candidate must be able to read and understand Midland County personnel policies and written instructions, analyze and interpret data, use correct grammar and spelling, and accurately proofread and type documents. They should be capable of performing calculations, maintaining organized records, preparing reports efficiently, and learning new material through instruction or observation.
CERTIFICATES, LICENSES, REGISTRATIONS Must have or be able to obtain a Notary Public certification. Must possess a valid Texas driver's license (or state-equivalent), have reliable transportation, and meet insurability requirements of the County's vehicle insurance provider. PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, write or feel; reach with hands and arms; bend, crouch, and kneel; and talk and hear. The employee is frequently required to stand and walk. A large percentage of the duties require standing and/or walking. The employee must frequently lift and/or move objects weighing up to 30 pounds such as, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
This position requires standing, walking, lifting, and frequent interaction with staff and the public. Work is split between a legal law library environment and a fast-paced mail processing space.
While performing the duties of this job, the employee is exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually moderate. HEALTH / DENTAL INSURANCE- Regular full-time employees are provided general medical, hospitalization, and dental insurance coverage. This is free to the employee if they take a yearly HRA and have negative Cotinine test yearly. Employees may obtain coverage under the group plan for family members at their own expense. All benefits have a waiting period of the first of the month following 30 days of hire. Prices for other insurance are listed
LONG TERM DISABILITY- Regular full-time employees working over 30 hours per week are eligible for long-term disability benefits. This benefit becomes effective on the 1st day of the month following six months of continuous employment with the county
CAFETERIA PLAN -
All regular full-time employees are eligible to enroll in the supplemental insurance portion of the county cafeteria plan on the 91st day of employment, or annually during an enrollment period for the following plan year of January 1 through December 31. They will not be eligible for enrollment in the Flexible Spending Accounts for medical reimbursement and/or dependent care until the first annual enrollment for the plan year beginning after 1 full year of employment.
DEFERRED COMPENSATION PLANS -
Midland County offers five deferred compensation plans. Enrollment in one of these plans can be done at any time after the 91st day of employment.
RETIREMENT PLAN -
The county is a member of the Texas County & District Retirement System (TCDRS). Regular employees are required to become members of TCDRS and are eligible for this benefit immediately upon employment. Employees automatically deposit 7% of their salary. Temporary employees are not eligible to become members of TCDRS. The county matches employee deposits by 200% and interest at retirement. An employee is vested after 8 years of service. An employee may retire with full benefits after 8 years of service and attainment of age 60, or after 30 years of service, or at the time the employee qualifies under the "Rule of 75". The "Rule of 75" is defined as when the employee's age combined with years of service (rounded down to whole years) equal to 75 or more.
DEATH BENEFIT PLANS -
There are two (2) types of death benefit plans provided by Midland County to all employees who participate in the Texas County and District Retirement System.
SUPPLEMENTAL DEATH BENEFITS FUND-If an employee dies, his or her beneficiary will receive a lump sum payment equal to one year's compensation, based on the employee's most recent regular rate of pay for the employee's regular position. SURVIVOR ANNUITY DEATH BENEFIT -To be eligible for this death benefit, the employee must be a participant in T.C.D.R.S. and must have completed at least four (4) years of service with Midland County SOCIAL SECURITY -
All employees of the county are covered by social security. The county also contributes to the social security system on behalf of each employee.
WORKERS' COMPENSATION - All employees of the county are covered by the workers' compensation insurance program, and the county pays the premium. This coverage provides medical and salary continuation payments to employees who receive bona fide, on-the-job, work-related injuries.
LEAVE TIME -
Regular full-time county employees are eligible for holidays, vacation leave, sick leave, and other types of released time under certain circumstances.
FREE WELLNESS CLINIC- for anyone over the age 3 covered by Midland County's insurance.
EMPLOYEE ASSISTANCE PROGRAM
LONGEVITY PAY
YEARLY-Upon completion of one (1) year of service, each employee receives longevity pay. Longevity pay is paid at a rate of sixty dollars ($60.00) per year of service to the county. This longevity pay is pro-rated and paid on a pay period basis. TELADOC SERVICES-as of 1/1/19 This service gives you access to a medical professional via the internet at no charge to the employee. To use this service you must be covered under the County medical plan and register with Teladoc.
$38,263.48 Annually Location :
Midland, TX Job Type:
Full-Time Job Number:
2025-00536 Department:
Human Resources Opening Date:
08/21/2025
Summary
This full-time position splits the workday between two departments. The employee will be responsible for assisting in the day-to-day operations of the mailroom and law library. When the primary staff member in either department is out of the office, the employee will serve as the full-day fill-in to ensure continuity of service. Essential Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. Other duties may be assigned. Mailroom Responsibilities: Pick up, deliver, distribute, process, and route all incoming and outgoing County mail. Serve as liaison with the U.S. Post Office; operate County vehicle for mail runs. Operate postage software and assist other departments with mail processing. Track postage expenditures by department; maintain mail-related records. Develop and maintain contact with USPS and County departments. Assist with postage-related purchases and budget documentation. Provide basic clerical support including filing, copying, preparing spreadsheets, and answering phones. Assist in training County employees on mail equipment and processing procedures. Ensure mailroom equipment is functional and maintained. Maintain confidentiality of postal information. Other duties as assigned by the Director. Law Library Responsibilities: Provide legal reference assistance to the public, judges, and attorneys (without offering legal advice). Maintain and update the legal collection (e.g., pocket parts, new volumes). Answer reference questions, assist with LexisNexis and copier use. Order and process legal materials and maintain supply inventories. Maintain contact with attorneys and the Bar Association; set up copier access. Assist with budget planning and financial records. Keep daily statistics on resource usage. Serve as courthouse Public Notary. Maintain orderliness of the library by shelving books and clearing desks. Other duties as assigned by the Director. Qualifications, Education, and/or experience
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE Minimum of a high school diploma or its equivalent required. Two years of knowledge of general office practices and procedures preferred. County government organization and services experience desirable. Knowledge, Skills and/or ability
KNOWLEDGE OF
Strong understanding of basic office procedures, mail operations, and library functions. Skilled in Word, Excel, and basic data entry; ability to learn specialized library software. Ability to prioritize and manage time effectively across departments. Must work independently and show initiative with minimal supervision. Ability to lift up to 25 pounds (mailroom) and up to 25 pounds (library). Effective verbal and written communication; ability to assist the public professionally.
SKILL/ABILITY TO The ideal candidate must be able to communicate clearly and concisely, both verbally and in writing, and coordinate effectively with staff, departments, officials, and the public. Strong administrative and problem-solving skills are essential, along with the ability to work independently, manage time-sensitive deadlines, and maintain confidentiality. Proficiency in word processing, spreadsheets, ten-key, and data entry is required, as is familiarity with computers in a local network environment and standard office equipment, including Word, Excel, library systems, printers, and fax machines. The candidate must be able to read and understand Midland County personnel policies and written instructions, analyze and interpret data, use correct grammar and spelling, and accurately proofread and type documents. They should be capable of performing calculations, maintaining organized records, preparing reports efficiently, and learning new material through instruction or observation.
CERTIFICATES, LICENSES, REGISTRATIONS Must have or be able to obtain a Notary Public certification. Must possess a valid Texas driver's license (or state-equivalent), have reliable transportation, and meet insurability requirements of the County's vehicle insurance provider. PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, write or feel; reach with hands and arms; bend, crouch, and kneel; and talk and hear. The employee is frequently required to stand and walk. A large percentage of the duties require standing and/or walking. The employee must frequently lift and/or move objects weighing up to 30 pounds such as, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
This position requires standing, walking, lifting, and frequent interaction with staff and the public. Work is split between a legal law library environment and a fast-paced mail processing space.
While performing the duties of this job, the employee is exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually moderate. HEALTH / DENTAL INSURANCE- Regular full-time employees are provided general medical, hospitalization, and dental insurance coverage. This is free to the employee if they take a yearly HRA and have negative Cotinine test yearly. Employees may obtain coverage under the group plan for family members at their own expense. All benefits have a waiting period of the first of the month following 30 days of hire. Prices for other insurance are listed
LONG TERM DISABILITY- Regular full-time employees working over 30 hours per week are eligible for long-term disability benefits. This benefit becomes effective on the 1st day of the month following six months of continuous employment with the county
CAFETERIA PLAN -
All regular full-time employees are eligible to enroll in the supplemental insurance portion of the county cafeteria plan on the 91st day of employment, or annually during an enrollment period for the following plan year of January 1 through December 31. They will not be eligible for enrollment in the Flexible Spending Accounts for medical reimbursement and/or dependent care until the first annual enrollment for the plan year beginning after 1 full year of employment.
DEFERRED COMPENSATION PLANS -
Midland County offers five deferred compensation plans. Enrollment in one of these plans can be done at any time after the 91st day of employment.
RETIREMENT PLAN -
The county is a member of the Texas County & District Retirement System (TCDRS). Regular employees are required to become members of TCDRS and are eligible for this benefit immediately upon employment. Employees automatically deposit 7% of their salary. Temporary employees are not eligible to become members of TCDRS. The county matches employee deposits by 200% and interest at retirement. An employee is vested after 8 years of service. An employee may retire with full benefits after 8 years of service and attainment of age 60, or after 30 years of service, or at the time the employee qualifies under the "Rule of 75". The "Rule of 75" is defined as when the employee's age combined with years of service (rounded down to whole years) equal to 75 or more.
DEATH BENEFIT PLANS -
There are two (2) types of death benefit plans provided by Midland County to all employees who participate in the Texas County and District Retirement System.
SUPPLEMENTAL DEATH BENEFITS FUND-If an employee dies, his or her beneficiary will receive a lump sum payment equal to one year's compensation, based on the employee's most recent regular rate of pay for the employee's regular position. SURVIVOR ANNUITY DEATH BENEFIT -To be eligible for this death benefit, the employee must be a participant in T.C.D.R.S. and must have completed at least four (4) years of service with Midland County SOCIAL SECURITY -
All employees of the county are covered by social security. The county also contributes to the social security system on behalf of each employee.
WORKERS' COMPENSATION - All employees of the county are covered by the workers' compensation insurance program, and the county pays the premium. This coverage provides medical and salary continuation payments to employees who receive bona fide, on-the-job, work-related injuries.
LEAVE TIME -
Regular full-time county employees are eligible for holidays, vacation leave, sick leave, and other types of released time under certain circumstances.
FREE WELLNESS CLINIC- for anyone over the age 3 covered by Midland County's insurance.
EMPLOYEE ASSISTANCE PROGRAM
LONGEVITY PAY
YEARLY-Upon completion of one (1) year of service, each employee receives longevity pay. Longevity pay is paid at a rate of sixty dollars ($60.00) per year of service to the county. This longevity pay is pro-rated and paid on a pay period basis. TELADOC SERVICES-as of 1/1/19 This service gives you access to a medical professional via the internet at no charge to the employee. To use this service you must be covered under the County medical plan and register with Teladoc.