Marketing & Administrative Assistant

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The Roth Team at Washington Fine Properties is a top-producing real estate team recognized for excellence, integrity, and personalized client service. Specializing in luxury real estate across the Washington, D.C. metropolitan area, we deliver unparalleled market knowledge and a refined, hands-on approach to every transaction.

As our business continues to grow, we are seeking a highly organized and motivated Marketing & Administrative Assistant to support our dynamic team. This role is ideal for someone who is detail-oriented, creative, and proactive, with strong administrative, marketing, and customer service skills. The ideal candidate thrives in a fast-paced environment, manages multiple priorities with ease, and is eager to contribute to both the operational efficiency and strategic growth of our brand.

Responsibilities

Marketing & Brand Development:

• Create and manage listing marketing materials, including brochures, postcards, social media posts, and email campaigns.
• Coordinate photography, video, staging, and other vendor services for new listings.
• Maintain and update the team website, MLS listings, and online profiles.
• Draft and schedule content for Instagram, Facebook, LinkedIn, and other platforms.
• Track and report on marketing performance analytics to inform future strategy.
• Manage and grow the team brand across digital and print platforms, ensuring consistent messaging and visual identity.
• Implement standardized processes for marketing and branding initiatives to drive efficiency and scalability.
• Develop and execute strategic brand growth initiatives, including partnerships, events, and community engagement opportunities.
• Assist with client gifts, event planning, and branding initiatives to enhance the client experience.

Administrative & Operations Support:

• Provide executive assistance, including scheduling, email management, and task prioritization.
• Prepare documents, contracts, and listing presentations.
• Input and update CRM and client databases accurately.
• Ensure compliance with real estate transaction processes and company guidelines.
• Liaise with clients, agents, and vendors professionally and efficiently.
• Manage digital and physical file organization, ensuring all records are up to date and easily accessible.
• Perform data entry tasks accurately while maintaining organized records.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support through professional phone and email communication.
• Support office management tasks, including supply ordering and inventory oversight.
• Collaborate with team members to enhance workflow efficiency, streamline processes, and improve overall operations.

Experience

• Bachelors degree in Marketing, Communications, Business, or a related field preferred
• 13 years of experience in real estate, marketing, or an administrative role
• Strong written and verbal communication skills
• Highly proficient in Microsoft Office, Google Workspace, Canva, and social media platforms
• Experience with Adobe Creative Suite, Mailchimp, or CRM systems (e.g., Compass, Salesforce) a plus
• Ability to manage multiple tasks, prioritize deadlines, and maintain confidentiality
• Professional demeanor, team-oriented attitude, and a proactive work ethic

If you are a proactive individual with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Real Estate Agents and Brokers

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