Administrative Assistant/Grant Writer Job at Salvation Army in Tehachapi

OVERVIEW: This position is directly responsible to the Service Extension Director and assists in the total operation and function of Service Extension Department. This position is responsible for assigned accounting tasks on behalf of the Service Extension Department. This position is also responsible to write and submit grant proposals and grant reports on behalf of the Service Extension Department.DUTIES AND RESPONSIBILITIES:Administrative Duties: Input into the finance programs; AP Workflow and kettle programReceive and review deposit information from units and resubmit to the finance departmentEnter data for various ledgers, journals, revenue deposits, etc.Maintain computerized A/P. A/R and checkbook modules to review and process invoices, statements, check requests, and expense reimbursements for paymentReview various transactions for accuracy, proper codingCode and/or review revenue and expense coding on vouchers, invoices, and petty cash chargesMaintain up-to-date vendor/ unit filesProvide technical assistance in monthly, quarterly, and annual G/L closingsProvide assistance with external and internal auditsGrant Writing Duties: Review literature funds available through grants from governmental agencies and private foundationsDiscuss program requirements and sources of funds availableConfers regularly with personnel affected by the proposed program to develop program goals and objectives, outline how funds are to be used, and explain procedures necessary to obtain fundingWrite and submit grant applicationsMeet with representatives of funding sourceSubmit proposals to officials for approvalDirect and coordinate evaluation and monitoring of grant-funded programs and write specifications for evaluation or monitoring of programs by an outside agencyWrite and submit periodic reports to comply with grant requirementsMaintain up-to-date master files on grantsMonitor paperwork connected with grant-funded programsMaintain and report relationships with funding agenciesOther related duties as requiredEDUCATION AND EXPERIENCE: High school diploma or equivalent (required)CA Driver's license (required)Experience as an Administrative Assistant (preferred)Bachelor's degree (preferred)Experience with Microsoft programsExperience in accountingSKILLS AND ABILITIES:Detail orientedSelf-starterTeam playerGreat communication skillsAbility to maintain confidentialityAbility to multi-taskAbility to work independently and with minimum of supervisionKnowledge of accounting software (preferred)PHYSICAL REQUIREMENTS:Ability to lift up to 25 lbs. (usually file boxes)Labor intensive jobs should have more hereEQUIPMENT USED: Modern Office Equipment and Relevant SoftwareADA Statement:Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.Acknowledgment of Religious Purposes of The Salvation Army:Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army's religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes.At-Will:Any employment relationship with this organization is of an "at-will" nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this "at will" employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.