Baird
Temporary Conference Services Event Planner Job at Baird in Milwaukee
Baird, Milwaukee, WI, US, 53244
About the Role:
The Baird Conference Services team is responsible for key roles in planning, coordination and execution of high-level events with high profile clients. Independently coordinate and execute smaller programs 10 - 50 attendees with minimal supervision. Seeking an energetic individual who understands meeting and event planning logistics, the importance of providing exceptional client service, thrives in a fast-paced, dynamic environment, and expects excellence out of themselves and those around them.
This position offers flexibility to work 2 days in office and 3 remote.
The Impact You'll Make:
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The Baird Conference Services team is responsible for key roles in planning, coordination and execution of high-level events with high profile clients. Independently coordinate and execute smaller programs 10 - 50 attendees with minimal supervision. Seeking an energetic individual who understands meeting and event planning logistics, the importance of providing exceptional client service, thrives in a fast-paced, dynamic environment, and expects excellence out of themselves and those around them.
This position offers flexibility to work 2 days in office and 3 remote.
The Impact You'll Make:
- Assist with the coordination of company visits and support a variety of conference related responsibilities.
- Prepare & distribute multiple registration reports for events, i.e. attendance, rooming lists, travel manifests & activity manifests.
- Create & maintain the conference website at www.bairdconferences.com.
- Work with Director of Corporate Events and Senior Event Planners on meeting logistics management & travel logistics for multiple types of events with various business units within Baird.
- Independently coordinate smaller events, 10 - 50 attendees from conception to completion, including venue recommendation, correspondence, registration system, follow up materials and on-site details.
- Research, analyze and prepare suggested venues for various events around the country, i.e. golf courses, restaurants, hotels & private venues based on the details of the program, number of attendees, type of event and desired outcome.
- Responsible for proofing conference and special event marketing materials which includes announcements, invitations, signs and event programs.
- Work with the travel department to determine air and ground transportation needs for programs.
- Maintain positive professional relationships with vendors and internal clients through excellent written and verbal communications.
- Bachelor's degree in Marketing, Business, or Communications. 3+ years in meeting planning preferred. Financial Industry experience preferred.
- Exceptional computer skills, including Word, Excel, Access, and Outlook. Experience using mail merges, creating graphics and utilizing databases is required. Ability to learn specific industry software.
- Excellent grammar, editing and proofing skills required. Attention to detail is a must.
- Ability to tolerate peak workloads, multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations.
- Strong commitment to providing exceptional customer service.
- Excellent organizational skills - ability to prioritize daily workflow to effectively meet deadlines.
- Self-starter - ability to work independently in a fast-paced team environment with minimal supervision.
- Ability to travel approximately 20% - possibly up to one week at a time.
- $30-$39/hour - full time (40 hours/week)
- Compensation is commensurate with experience, performance and/or firm profitability
- Temporary associate for approximately 5-6 months from time of hire.
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