GovernmentJobs.com
Senior Administrative Assistant, Music
GovernmentJobs.com, Florence, Alabama, United States, 35630
Administrative Assistant
This position is responsible for a wide range of administrative/clerical/secretarial duties for the department of music. Essential Job Duties: Provide faculty, staff, students and the general public with responses to requests for information and/or in answering questions; Operate, manage, and maintain the critical systems of the department office; Keep accurate and accessible files, records, reports, documents, and information; Organize and maintain records of music auditions for incoming students and academic files for all students; Maintain an inventory and systematic monitoring of supplies and equipment and complete purchases for the department; Serve as the principal resource officer to aid the department chair in anticipating the needs of faculty and students; Act decisively and proactively to provide for those needs in a timely fashion; Serve as the department's principal source for immediate problem-solving; Play an active role in the recruitment and vetting of adjunct faculty; Build and maintain a knowledgebase concerning systems, policies, processes, procedures, and personnel (e.g. The building, degree programs, music student handbook, university student handbook, course schedule, ensemble rehearsal schedule); Maintain full responsibility for all office projects and procedures, using student workers in limited and appropriate roles of support staff; Create and maintain spreadsheets; Keep records on graduates for periodic follow-up studies; Hire, train, and supervise work study students; Enter student permits, maintain accurate registration records, and assign academic advisors; Arrange textbook orders by distributing/receiving completed textbook orders from the faculty and order desk copies; Record catalog changes for publication; Generate faculty and budget-related forms and reports; Edit and print student programs; Use and maintain the departmental website and other light media; Perform all other duties as assigned. Additional Duties: Facilitate event scheduling, maintain the departmental event calendar, and maintain the general building schedule; Process paperwork for the hiring of faculty and staff; Support the department chair and assistant chair as needed. Minimum Qualifications: High school diploma/equivalent, required; Some college education/completion of a bachelor's degree, preferred; Two years of related experience, required. Knowledge, Skills, and Abilities: Knowledge and proficiency in current technology (Microsoft Office, Adobe, etc.); Knowledge of admissions and student financial aid processes, policies, and procedures; Knowledge of processes, policies, and procedures of the University; Ability to work independently and as part of a team; Ability to multi-task and work at times under pressure; Ability to maintain confidentiality; Ability to interact effectively with students, faculty, staff, administrators, parents, visitors, and the general public. Special Instructions to Applicants: Applicants must upload a cover letter and resume at the time of application, as well as provide contact information for at least three professional references. For questions, please email employment@una.edu or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response. UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed.
This position is responsible for a wide range of administrative/clerical/secretarial duties for the department of music. Essential Job Duties: Provide faculty, staff, students and the general public with responses to requests for information and/or in answering questions; Operate, manage, and maintain the critical systems of the department office; Keep accurate and accessible files, records, reports, documents, and information; Organize and maintain records of music auditions for incoming students and academic files for all students; Maintain an inventory and systematic monitoring of supplies and equipment and complete purchases for the department; Serve as the principal resource officer to aid the department chair in anticipating the needs of faculty and students; Act decisively and proactively to provide for those needs in a timely fashion; Serve as the department's principal source for immediate problem-solving; Play an active role in the recruitment and vetting of adjunct faculty; Build and maintain a knowledgebase concerning systems, policies, processes, procedures, and personnel (e.g. The building, degree programs, music student handbook, university student handbook, course schedule, ensemble rehearsal schedule); Maintain full responsibility for all office projects and procedures, using student workers in limited and appropriate roles of support staff; Create and maintain spreadsheets; Keep records on graduates for periodic follow-up studies; Hire, train, and supervise work study students; Enter student permits, maintain accurate registration records, and assign academic advisors; Arrange textbook orders by distributing/receiving completed textbook orders from the faculty and order desk copies; Record catalog changes for publication; Generate faculty and budget-related forms and reports; Edit and print student programs; Use and maintain the departmental website and other light media; Perform all other duties as assigned. Additional Duties: Facilitate event scheduling, maintain the departmental event calendar, and maintain the general building schedule; Process paperwork for the hiring of faculty and staff; Support the department chair and assistant chair as needed. Minimum Qualifications: High school diploma/equivalent, required; Some college education/completion of a bachelor's degree, preferred; Two years of related experience, required. Knowledge, Skills, and Abilities: Knowledge and proficiency in current technology (Microsoft Office, Adobe, etc.); Knowledge of admissions and student financial aid processes, policies, and procedures; Knowledge of processes, policies, and procedures of the University; Ability to work independently and as part of a team; Ability to multi-task and work at times under pressure; Ability to maintain confidentiality; Ability to interact effectively with students, faculty, staff, administrators, parents, visitors, and the general public. Special Instructions to Applicants: Applicants must upload a cover letter and resume at the time of application, as well as provide contact information for at least three professional references. For questions, please email employment@una.edu or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response. UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed.