Baird
Temporary Conference Services Event Planner
Role details for the Temporary Conference Services Event Planner at Baird. This role supports planning, coordination and execution of high-level events with high-profile clients. The successful candidate will independently coordinate and execute smaller programs (10 – 50 attendees) with minimal supervision, and will thrive in a fast-paced environment with a focus on exceptional client service. Responsibilities
Assist with the coordination of company visits and support a variety of conference-related responsibilities. Prepare and distribute multiple registration reports for events (attendance, rooming lists, travel manifests, activity manifests). Create and maintain the conference website at www.bairdconferences.com. Collaborate with the Director of Corporate Events and Senior Event Planners on meeting logistics management and travel logistics for multiple events across Baird. Independently coordinate smaller events (10 – 50 attendees) from conception to completion, including venue selection, correspondence, registration system, follow-up materials and on-site details. Research, analyze, and propose venues across the country (golf courses, restaurants, hotels, private venues) based on program details, attendee count, event type and desired outcomes. Proofread conference and special event marketing materials (announcements, invitations, signs, and event programs). Coordinate with the travel department to determine air and ground transportation needs for programs. Maintain positive professional relationships with vendors and internal clients through excellent written and verbal communication. Qualifications
Bachelor’s degree in Marketing, Business, or Communications; 3+ years in meeting planning preferred. Financial industry experience preferred. Excellent computer skills (Word, Excel, Access, Outlook); experience with mail merges, creating graphics, and using databases; ability to learn industry software. Strong grammar, editing and proofreading skills; high attention to detail. Ability to manage peak workloads, handle multiple assignments, and deliver accurate results under pressure with a calm demeanor. Commitment to delivering exceptional customer service. Strong organizational skills and ability to prioritize daily workflow to meet deadlines. Self-starter with the ability to work independently in a fast-paced team environment with minimal supervision. Ability to travel approximately 20% (potentially up to one week at a time). Job Details
Seniority level: Mid-Senior level Employment type: Full-time Location: Chicago, IL Compensation And Benefits
Salary: $30-$39/hour, full-time (40 hours/week) Compensation is commensurate with experience, performance, and firm profitability Temporary associate for approximately 5-6 months from time of hire Baird is committed to diversity and provides employment opportunities to all employees and applicants without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.
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Role details for the Temporary Conference Services Event Planner at Baird. This role supports planning, coordination and execution of high-level events with high-profile clients. The successful candidate will independently coordinate and execute smaller programs (10 – 50 attendees) with minimal supervision, and will thrive in a fast-paced environment with a focus on exceptional client service. Responsibilities
Assist with the coordination of company visits and support a variety of conference-related responsibilities. Prepare and distribute multiple registration reports for events (attendance, rooming lists, travel manifests, activity manifests). Create and maintain the conference website at www.bairdconferences.com. Collaborate with the Director of Corporate Events and Senior Event Planners on meeting logistics management and travel logistics for multiple events across Baird. Independently coordinate smaller events (10 – 50 attendees) from conception to completion, including venue selection, correspondence, registration system, follow-up materials and on-site details. Research, analyze, and propose venues across the country (golf courses, restaurants, hotels, private venues) based on program details, attendee count, event type and desired outcomes. Proofread conference and special event marketing materials (announcements, invitations, signs, and event programs). Coordinate with the travel department to determine air and ground transportation needs for programs. Maintain positive professional relationships with vendors and internal clients through excellent written and verbal communication. Qualifications
Bachelor’s degree in Marketing, Business, or Communications; 3+ years in meeting planning preferred. Financial industry experience preferred. Excellent computer skills (Word, Excel, Access, Outlook); experience with mail merges, creating graphics, and using databases; ability to learn industry software. Strong grammar, editing and proofreading skills; high attention to detail. Ability to manage peak workloads, handle multiple assignments, and deliver accurate results under pressure with a calm demeanor. Commitment to delivering exceptional customer service. Strong organizational skills and ability to prioritize daily workflow to meet deadlines. Self-starter with the ability to work independently in a fast-paced team environment with minimal supervision. Ability to travel approximately 20% (potentially up to one week at a time). Job Details
Seniority level: Mid-Senior level Employment type: Full-time Location: Chicago, IL Compensation And Benefits
Salary: $30-$39/hour, full-time (40 hours/week) Compensation is commensurate with experience, performance, and firm profitability Temporary associate for approximately 5-6 months from time of hire Baird is committed to diversity and provides employment opportunities to all employees and applicants without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.
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