San José State University
Graduate Enrollment Communication Counselor, Lead
San José State University, San Jose, California, United States, 95199
Graduate Enrollment Communication Counselor, Lead
Join to apply for the
Graduate Enrollment Communication Counselor, Lead
role at
San José State University .
Overview Reporting to the Director of Graduate Enrollment Management (GEM), the Graduate Enrollment Communications Counselor Lead performs multiple essential functions, including implementation of a communication plan for prospective students through enrollment and works collaboratively with other units across Enrollment Management and Academic Affairs programs and units to collect, synthesize, and deliver a variety of interdependent communications via the GEM Communication Counselor team in support of recruiting, admitting, enrolling, and retaining students in the university. The GEM Communication Counselor Lead will support recruitment, enrollment, and retaining graduate students to the university by performing tasks related to the functional and technical communication cycle, which includes working with students from pre-application to enrollment, as well as providing work lead direction to the GEM Communication Counselor team. This position counsels and advises prospective graduate students and applicants on enrollment requirements by providing accurate and timely information via the phone, email, messaging, social media, and other technology such as chat sessions, chat bot, CRM, virtual advising, information sessions, and drop-in sessions to help students better understand the application and enrollment processes. In addition, they will coordinate and represent SJSU at graduate recruitment and yield activities, workshops, and events.
Responsibilities
Graduate Enrollment Communication and Technology
Graduate Enrollment Counseling and Advising
Graduate Enrollment Recruitment Activities, Planning, and Travel
Lead responsibilities for the GEM Communication Counselor team, including training and documenting workflows
Knowledge, Skills & Abilities
Ability to advise prospective students, applicants, newly admitted students, college staff, and other partners individually and in group settings on complex related matters
Ability to determine courses of action and proper techniques to utilize while engaged with individuals in personal interactions
Must be able to interact with a variety of internal partners from Academic and Student Affairs to the Office of the President, communicating effectively and professionally; as well as colleagues, the university community, and the public
Ability to interpret and apply program rules and regulations; ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus
Ability to identify conflict, problem solve, and resolve student problems and concerns in the most efficient manner possible
Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements
Knowledge of technology and software applications such as word processing, spreadsheet, database management, and communication tools
Ability to learn student administration PeopleSoft, Filemaker, OnBase, CRM, etc. programs
Ability to learn, implement and adapt to new technology and virtual platforms for communication, recruitment, and yield purposes
Ability to recognize patterns in student inquiries and communicate those patterns to management
Working knowledge of document types such as transcripts, forms, and test scores
Ability to analyze priorities to effectively assign work tasks across team members
Ability to develop and implement procedures to ensure accurate audience identification associated with the administration of a complex communication plan
Required Qualifications
Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate coursework in counseling techniques, interviewing and conflict resolution where such are job related
Four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems; A master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience; A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling
License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations.
Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses.
Preferred Qualifications
Bachelor’s or Master’s level degree in higher education, counseling or similar field
One (1) to two (2) years of supervising or directing work flow of student staff/staff
Experience in training individuals and groups
Demonstrated experience working in a higher education enrollment management environment, preferably experience working with graduate applicants/students providing education advising and enrollment counseling
Demonstrated work experience in communicating admissions and or student services policies and procedures to prospective graduate student and university constituents
Demonstrated excellent written and oral communication skills
Demonstrated knowledge of PeopleSoft, and customer service-based technology systems or ability to learn or be trained in a broad range of technology systems
Compensation
Classification: Student Services Professional IV
Anticipated Hiring Range: $6,667/month - $7,083/month
CSU Salary Range: $6,320/month - $9,014/month
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
Resume
Letter of Interest
All applicants must apply within the specified application period:
July 28, 2025 through August 10, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact Information University Personnel
jobs@sjsu.edu
408-924-2252
CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the CDC and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at the CSU policy link and questions may be sent to jobs@sjsu.edu.
Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, sex, sexual orientation, and veteran status. Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under California law and CSU policies.
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Graduate Enrollment Communication Counselor, Lead
role at
San José State University .
Overview Reporting to the Director of Graduate Enrollment Management (GEM), the Graduate Enrollment Communications Counselor Lead performs multiple essential functions, including implementation of a communication plan for prospective students through enrollment and works collaboratively with other units across Enrollment Management and Academic Affairs programs and units to collect, synthesize, and deliver a variety of interdependent communications via the GEM Communication Counselor team in support of recruiting, admitting, enrolling, and retaining students in the university. The GEM Communication Counselor Lead will support recruitment, enrollment, and retaining graduate students to the university by performing tasks related to the functional and technical communication cycle, which includes working with students from pre-application to enrollment, as well as providing work lead direction to the GEM Communication Counselor team. This position counsels and advises prospective graduate students and applicants on enrollment requirements by providing accurate and timely information via the phone, email, messaging, social media, and other technology such as chat sessions, chat bot, CRM, virtual advising, information sessions, and drop-in sessions to help students better understand the application and enrollment processes. In addition, they will coordinate and represent SJSU at graduate recruitment and yield activities, workshops, and events.
Responsibilities
Graduate Enrollment Communication and Technology
Graduate Enrollment Counseling and Advising
Graduate Enrollment Recruitment Activities, Planning, and Travel
Lead responsibilities for the GEM Communication Counselor team, including training and documenting workflows
Knowledge, Skills & Abilities
Ability to advise prospective students, applicants, newly admitted students, college staff, and other partners individually and in group settings on complex related matters
Ability to determine courses of action and proper techniques to utilize while engaged with individuals in personal interactions
Must be able to interact with a variety of internal partners from Academic and Student Affairs to the Office of the President, communicating effectively and professionally; as well as colleagues, the university community, and the public
Ability to interpret and apply program rules and regulations; ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus
Ability to identify conflict, problem solve, and resolve student problems and concerns in the most efficient manner possible
Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements
Knowledge of technology and software applications such as word processing, spreadsheet, database management, and communication tools
Ability to learn student administration PeopleSoft, Filemaker, OnBase, CRM, etc. programs
Ability to learn, implement and adapt to new technology and virtual platforms for communication, recruitment, and yield purposes
Ability to recognize patterns in student inquiries and communicate those patterns to management
Working knowledge of document types such as transcripts, forms, and test scores
Ability to analyze priorities to effectively assign work tasks across team members
Ability to develop and implement procedures to ensure accurate audience identification associated with the administration of a complex communication plan
Required Qualifications
Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate coursework in counseling techniques, interviewing and conflict resolution where such are job related
Four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems; A master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience; A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling
License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations.
Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses.
Preferred Qualifications
Bachelor’s or Master’s level degree in higher education, counseling or similar field
One (1) to two (2) years of supervising or directing work flow of student staff/staff
Experience in training individuals and groups
Demonstrated experience working in a higher education enrollment management environment, preferably experience working with graduate applicants/students providing education advising and enrollment counseling
Demonstrated work experience in communicating admissions and or student services policies and procedures to prospective graduate student and university constituents
Demonstrated excellent written and oral communication skills
Demonstrated knowledge of PeopleSoft, and customer service-based technology systems or ability to learn or be trained in a broad range of technology systems
Compensation
Classification: Student Services Professional IV
Anticipated Hiring Range: $6,667/month - $7,083/month
CSU Salary Range: $6,320/month - $9,014/month
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
Resume
Letter of Interest
All applicants must apply within the specified application period:
July 28, 2025 through August 10, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact Information University Personnel
jobs@sjsu.edu
408-924-2252
CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the CDC and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at the CSU policy link and questions may be sent to jobs@sjsu.edu.
Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, sex, sexual orientation, and veteran status. Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under California law and CSU policies.
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