Long Journey
Executive Assistant & Marketing Operations Associate
Long Journey, San Francisco, California, United States, 94199
Job Title: The Alchemist, Executive Assistant to General Partner & Marketing Operations Associate
Hours: Full Time
Reports to: Mike Wang (Head of Platform)
Salary: TBD | Exempt
Location: Bay Area
Travel: 35%, based on firm initiatives and Cyans travel schedule
About Us
At Long Journey,we are the second believers in the magically weird. We are a nimble team of seasoned operators investing in early-stage startups. We are not a by-the-book, buttoned-up, trad team. In fact, we can be a little weird, sometimes even a lot weird, and maybe even occasionally funny or embarrassing too. We take our work seriously, but not ourselves, too seriously. We believe that technology can create a brighter future, and we are constantly on the lookout for the most innovative and bold ideas. Weve been there, done that, and still love the whole long, entrepreneurial ride and are tirelessly dedicated to being our founders' second believers in their lifes work.
About the Role
We are hiring an
Alchemist
at Long Journey. And yeswe are aware a venture capital firm isnt in the business of transmuting lead into gold. But we are in the business of transformation. Thats why this role makes sense. Let us explain. At Long Journey, we are the second believers in the magically weird. We back founders the first believers who dare to take fragile, absurd ideas and make them inevitable. We partner with them at the earliest, most unpolished moments of their journey, when belief itself is the fuel. But belief alone isnt enough. We also need clarity, care, and coordination to channel the energy and voice of our team into the world. Thats where you come in. Why Alchemist? Because this role is about practicing two distinct, but deeply connected, kinds of transformation: 1. Executive Alchemy (about 60%) With Cyan (General Partner, investor, and leader of our Wayfinder program), youll be the guardian of time and the synthesizer of priorities. Think: bending schedules, inboxes, and projects into alignment. Youll protect her focus like a rare metal, shape the swirl of travel, inboxes, and meetings into something precise, and ensure her best energy is spent on her most important work. 2. Story & Brand Alchemy (about 40%) With Mike (Head of Platform, oversees brand, experiences, portfolio success) and Cyan, youll turn the raw materials of our community magically weird founders, hot takes, absurd investment memos, transformational experiences into stories that shine. Youll help shape Long Journeys voice, giving texture and resonance to our world so founders understand our soul. Responsibilities General Partner Executive Support + Calendar/Inbox Management (60%) Own and thoughtfully manage Cyans calendar with precisionprioritizing what truly matters and creating space for her to focus on high-leverage work. Oversee Cyans inbox by triaging messages, drafting clear and discreet responses, and communicating on her behalf with excellent judgment. Coordinate complex logistics for meetings, events, and traveloften spanning multiple time zones and collaborators. This will include attending meetings, events, and travel alongside Cyan to ensure seamless support. Act as a critical communication and coordination partner to align Cyans time, energy, and attention with her strategic priorities and evolving goals. Write clear, compelling messaging and create presentations that effectively communicate Cyans ideas and initiatives Documentation and Storytelling (30%) Capture moments, insights, and ideas from conversations, live sessions, events turn them into compelling media, podcasts, blog posts, social / website content, newsletters. Support storytelling for the firm by drafting and refining public-facing content that authentically captures our voice and deeply engages the Long Journey community. Engage thoughtfully with community platforms to foster meaningful connection and depth, prioritizing resonance over noise. Curate and manage resources and collaborators for storytelling and content initiatives Measure success and track engagement from content initiatives. Project Management for Brand Initiatives (10%) Drive forward and operationalize firm projects related to marketing and brand (manage project plans for the wild and wacky projects that Mike and Cyan come up with) Anticipate emerging opportunities and challenges within projects, proactively adapting plans and rallying resources to keep initiatives on course. A Day in the Life 8:00 AM
You slip into Cyans inbox like a treasure diver, surfacing gems (a strategic intro, an LP check-in, founders with notable pitch decks) and gently declining the distractions. You draft thoughtful follow-ups that feel less like an email and more like an opening move in a long dance. 9:00 AM
A morning check-in with Mike. Together you review brand and marketing projects production and logistics for Mike and Cyans podcast
Reframe , the months upcoming content schedule, documentation plans for Weird Wednesdays (a pop-up barbershop, a Sci-Fi Theater on Fate). You translate rough ideas into crisp next steps, keeping the rhythm moving. Mike sends you off with his feedback on a Second Believer video from our annual Founder Summit. 10:00 AM
You meet with Cyan for your 1:1. You shape her priorities like molten gold, adjusting her schedule to make space for priorities and emergent opportunities. You also walk her through the week ahead, review key decisions, and listen as she shares her latest thinking for her course on presence and intuition. You commit to returning with a structured project plan. 11:00 AM
Calendar orchestration gets into full swing. You align pitches, LP check-ins, dealflow meetings, and internal huddles across time zones like constellations. Conflicts dissolve, time buffers appear, and Cyan is set up for each meeting with briefings already in hand. You schedule Cyans book brainstorming session, spin her voice notes into a loose outline, and reach out to a collaborator to align on the next creative milestone. You finalize travel plans for a trip that Cyan wants you to join her on to New Mexico next month. 12:30 PM
You attend a lunch meeting with Mike, Cyan, and a podcast guest youve booked. The three of you visit the new studio for the podcast recording and review your proposal for staging to create vibes on set. 3:00 PM
You meet with Kelsey (the teams otherEA). Together, you comb through Cyans recent pitch meetings, codifying notes and action items so theyre ready for the investment committee. You raise 2 founders from the Wayfinder Portfolio that she should spend more time with. Dani (Head of Operations) drops in to brief you on two LPs that are going to meet up with Cyan on her trip to NY next week. 4:00 PM
You attend the firms investment committee meeting and slip into scribe-alchemist mode: capturing sparks of insight, noting follow-ups, and recording decisions. 5:00 PM
You meet with Cyan for a quick end-of-day check-in walking her through any priorities for the day tomorrow and seeing if she needs any other support. About You Youre both detail-obsessed and big-picture awareyou know how to keep trains running while steering toward meaningful outcomes Youve supported a high-visibility and/or high-output leader before, and understand the level of discretion, anticipation, and energy that requires Youre an exceptional communicatorespecially in writingwith the ability to translate complex ideas into clarity You enjoy juggling multiple projects, shifting priorities, and finding calm in creative chaos Youre emotionally intelligent, trustworthy, thoughtful someone others rely on when it really matters You love being behind the scenes and making others more effective, seen, and successful Qualifications 36 years of experience in a hybrid role spanning executive assistant, project management, storytelling, and operations Extensive experience managing calendars, inboxes, and communications for senior leaders Exceptional writing (creative and/or ghostwriting) and content creation skills Strong organizational and systems-thinking abilities; youre great at tracking moving parts and connecting dots Experience in fast-paced, creative, or startup environments; comfort with ambiguity and shifting priorities Familiarity with tools like Notion, Google Workspace, Airtable, Slack, and basic content publishing workflows Interested?
Apply Here :
http://bit.ly/3JGcqfT(we are
NOT
accepting applications directly through LinkedIn) #J-18808-Ljbffr
Alchemist
at Long Journey. And yeswe are aware a venture capital firm isnt in the business of transmuting lead into gold. But we are in the business of transformation. Thats why this role makes sense. Let us explain. At Long Journey, we are the second believers in the magically weird. We back founders the first believers who dare to take fragile, absurd ideas and make them inevitable. We partner with them at the earliest, most unpolished moments of their journey, when belief itself is the fuel. But belief alone isnt enough. We also need clarity, care, and coordination to channel the energy and voice of our team into the world. Thats where you come in. Why Alchemist? Because this role is about practicing two distinct, but deeply connected, kinds of transformation: 1. Executive Alchemy (about 60%) With Cyan (General Partner, investor, and leader of our Wayfinder program), youll be the guardian of time and the synthesizer of priorities. Think: bending schedules, inboxes, and projects into alignment. Youll protect her focus like a rare metal, shape the swirl of travel, inboxes, and meetings into something precise, and ensure her best energy is spent on her most important work. 2. Story & Brand Alchemy (about 40%) With Mike (Head of Platform, oversees brand, experiences, portfolio success) and Cyan, youll turn the raw materials of our community magically weird founders, hot takes, absurd investment memos, transformational experiences into stories that shine. Youll help shape Long Journeys voice, giving texture and resonance to our world so founders understand our soul. Responsibilities General Partner Executive Support + Calendar/Inbox Management (60%) Own and thoughtfully manage Cyans calendar with precisionprioritizing what truly matters and creating space for her to focus on high-leverage work. Oversee Cyans inbox by triaging messages, drafting clear and discreet responses, and communicating on her behalf with excellent judgment. Coordinate complex logistics for meetings, events, and traveloften spanning multiple time zones and collaborators. This will include attending meetings, events, and travel alongside Cyan to ensure seamless support. Act as a critical communication and coordination partner to align Cyans time, energy, and attention with her strategic priorities and evolving goals. Write clear, compelling messaging and create presentations that effectively communicate Cyans ideas and initiatives Documentation and Storytelling (30%) Capture moments, insights, and ideas from conversations, live sessions, events turn them into compelling media, podcasts, blog posts, social / website content, newsletters. Support storytelling for the firm by drafting and refining public-facing content that authentically captures our voice and deeply engages the Long Journey community. Engage thoughtfully with community platforms to foster meaningful connection and depth, prioritizing resonance over noise. Curate and manage resources and collaborators for storytelling and content initiatives Measure success and track engagement from content initiatives. Project Management for Brand Initiatives (10%) Drive forward and operationalize firm projects related to marketing and brand (manage project plans for the wild and wacky projects that Mike and Cyan come up with) Anticipate emerging opportunities and challenges within projects, proactively adapting plans and rallying resources to keep initiatives on course. A Day in the Life 8:00 AM
You slip into Cyans inbox like a treasure diver, surfacing gems (a strategic intro, an LP check-in, founders with notable pitch decks) and gently declining the distractions. You draft thoughtful follow-ups that feel less like an email and more like an opening move in a long dance. 9:00 AM
A morning check-in with Mike. Together you review brand and marketing projects production and logistics for Mike and Cyans podcast
Reframe , the months upcoming content schedule, documentation plans for Weird Wednesdays (a pop-up barbershop, a Sci-Fi Theater on Fate). You translate rough ideas into crisp next steps, keeping the rhythm moving. Mike sends you off with his feedback on a Second Believer video from our annual Founder Summit. 10:00 AM
You meet with Cyan for your 1:1. You shape her priorities like molten gold, adjusting her schedule to make space for priorities and emergent opportunities. You also walk her through the week ahead, review key decisions, and listen as she shares her latest thinking for her course on presence and intuition. You commit to returning with a structured project plan. 11:00 AM
Calendar orchestration gets into full swing. You align pitches, LP check-ins, dealflow meetings, and internal huddles across time zones like constellations. Conflicts dissolve, time buffers appear, and Cyan is set up for each meeting with briefings already in hand. You schedule Cyans book brainstorming session, spin her voice notes into a loose outline, and reach out to a collaborator to align on the next creative milestone. You finalize travel plans for a trip that Cyan wants you to join her on to New Mexico next month. 12:30 PM
You attend a lunch meeting with Mike, Cyan, and a podcast guest youve booked. The three of you visit the new studio for the podcast recording and review your proposal for staging to create vibes on set. 3:00 PM
You meet with Kelsey (the teams otherEA). Together, you comb through Cyans recent pitch meetings, codifying notes and action items so theyre ready for the investment committee. You raise 2 founders from the Wayfinder Portfolio that she should spend more time with. Dani (Head of Operations) drops in to brief you on two LPs that are going to meet up with Cyan on her trip to NY next week. 4:00 PM
You attend the firms investment committee meeting and slip into scribe-alchemist mode: capturing sparks of insight, noting follow-ups, and recording decisions. 5:00 PM
You meet with Cyan for a quick end-of-day check-in walking her through any priorities for the day tomorrow and seeing if she needs any other support. About You Youre both detail-obsessed and big-picture awareyou know how to keep trains running while steering toward meaningful outcomes Youve supported a high-visibility and/or high-output leader before, and understand the level of discretion, anticipation, and energy that requires Youre an exceptional communicatorespecially in writingwith the ability to translate complex ideas into clarity You enjoy juggling multiple projects, shifting priorities, and finding calm in creative chaos Youre emotionally intelligent, trustworthy, thoughtful someone others rely on when it really matters You love being behind the scenes and making others more effective, seen, and successful Qualifications 36 years of experience in a hybrid role spanning executive assistant, project management, storytelling, and operations Extensive experience managing calendars, inboxes, and communications for senior leaders Exceptional writing (creative and/or ghostwriting) and content creation skills Strong organizational and systems-thinking abilities; youre great at tracking moving parts and connecting dots Experience in fast-paced, creative, or startup environments; comfort with ambiguity and shifting priorities Familiarity with tools like Notion, Google Workspace, Airtable, Slack, and basic content publishing workflows Interested?
Apply Here :
http://bit.ly/3JGcqfT(we are
NOT
accepting applications directly through LinkedIn) #J-18808-Ljbffr