Marketing & Sales - Advertising Operations Specialist III Job at ICONMA in New Y

Our Client, an Internet Content and Information company, is looking for a Marketing & Sales - Advertising Operations Specialist III for their New York, NY location. Responsibilities: Help build & optimize the global media infrastructure and ways of working within the team and with internal and external stakeholders. Develop global & regional standards for media operations & governance, define KPIs that underpin media goals and objectives, and ensure adoption across teams Ensure implementation & governance of our Media Principles & Standards such as Global Planning & Investment, Global Media Measurement, AdVerification, and Billing & Financials Manage and track the Media team's cost center budgets including invoice and accruals from 3rd party vendors such as our agencies. Day-to-day management & oversight of media tools & tech such as our Media Planning platform, and ad platforms. Ensures user access governance internally & externally across all tools/tech, while ensuring access guidelines are adopted to meet org & team requirements Accurate, timely monitoring, and control of media spend & budgets within internal systems (Finance tools, etc.) Assist in handling media agency partnerships such as tracking budget and fiscal responsibility, billing and invoice accuracy Assist Global Media Ops Lead in implementing a Training framework & curriculum that will drive innovation and advancement in media operations and governance capabilities Help lead & improve general media team on-boarding process & requirements for new hires Advocate and foster a one Media team culture and global mindset, both internally and externally as we interact with adjacent teams and our partners College degree in Marketing, Advertising or 5+ years equivalent work experience The team supports consumer marketing by planning and executing paid media campaigns across all company products. Managing over 100 campaigns annually, the team ensures that all stakeholders have the resources and tools needed to deliver the most impactful work. By creating clear workflows and optimizing processes, the team drives increased efficiency and effectiveness. This role supports and enables the media team to maximize their impact, contributing to streamlined operations and better campaign outcomes. Maintain and update trackers to ensure accurate and timely data. Communicate effectively with teams to keep everyone aligned and informed. Respond to questions regarding documented processes and provide clear guidance. Perform housekeeping tasks and maintain media tools to ensure smooth operations. Manage user access and permissions across platforms and tools. Organize and maintain GDrive folders for easy access and collaboration. Support onboarding of Third-Party Agencies (TPAs) and suppliers, ensuring compliance and smooth integration. Maintain finance trackers, including budget monitoring and invoice tracking. Assist in facilitating training sessions and reinforcing process adherence across the team. Understanding of media and marketing Requirements: Must be process-driven. Track record of designing, building and implementing new processes and ways of working including desire for continuous process improvement Strong project management experience including documentation of project plans, timeline and KPI tracking. Understanding of media discipline, channels and nomenclature, tracking tools & systems and regulatory guidelines At least 4-5 years' experience in media agency or experience working with global & regional media agencies At least 3-5 years' experience in an Operations role in related field (Marketing, Media, Agency/Advertising or Business) Experience in change managementmust have understanding and demonstration of application of transition or change management processes in complex environments Proven track record of building operational ways of working and influencing, and effectively managing task completion. Experience working in a fast-paced, ambiguous environment, and working effectively with cross functional teams such as Finance, Sourcing, Marketing teams. Good instincts - able to initiate and drive outcomes independently and collaboratively, while operating in a complex organization Experience in process type work Ability to navigate ambiguity Have experience building operations or creating processes Google suite experience, building out trackers Someone with data or tech background, prior to Client. Why Should You Apply? Health Benefits Referral Program Excellent growth and advancement opportunities As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.