Audio Asset Coordinator Job at Clearwing in Milwaukee

Overview

The Audio Asset Coordinator at Clearwing is responsible for procuring subrental equipment lists, advising on pricing and substitutions with Engineering, and developing strong vendor relationships. This role includes conducting pricing audits and notifying when inventory levels are low to initiate warehouse checks. A successful Audio Asset Coordinator is an effective communicator, highly organized, and has a strong grasp of fiscal responsibility.

Job Posting Date: Start Date 07/08/2025

Essential Duties and Responsibilities

• Assist the Engineering team with financial forecasting for bids to ensure they stay within budget, based on current market conditions and gear availability
• Facilitate internal gear transfers and provide recommendations for scheduling Boomerang Trucks
• Ensure that sub-rentals are arranged and accurately entered in the production inventory software to reflect overall availability and costs
• Help identify gear transitions between shows and support in detecting and resolving gear shortages
• Create purchase orders for sub-rentals to submit to vendors and reconcile invoices
• Ensure that appropriate transportation is ordered, and vehicles/freight are properly scheduled for all sub-rentals, in coordination with the Transportation Manager
• Build and maintain relationships with rental vendors and manufacturers
• Generate reports on frequently transferred and sub-rental items to recommend capital improvements to the Engineering Manager
• Collaborate with other Asset Coordinators to expand Clearwing’s sub-rental network
• Stay informed about the latest and upcoming technology and equipment releases
• Will serve as the primary contact for audio, staging, backline, and video sub-rentals, and assist other Asset Coordinators with rigging, heavy equipment, and miscellaneous site needs as demand fluctuates
• Create and maintain a sub-vendor catalog for cross-rentals
• Available for emergency calls to address broken gear and develop a strategy for on-site replacements

Qualifications

• Five (5) years' experience in production entertainment industry
• Deep knowledge and understanding of Clearwing Audio Inventory
• Ability to work in high stress environment with tight deadlines
• Availability outside of normal business hours
• High school diploma or equivalent

Competencies

• Excellent written and verbal communication skills
• Organized and able to keep files up to date
• Critical thinking: ability to organize, prioritize, and perform effectively under stressful situations
• Works well with timelines and deadlines
• Self-motivated and passionate with the ability to work in a fast-paced environment
• Professional interaction: tactful, positive, and an effective communicator, both verbally and in writing
• Maintain a professional attitude, appearance, patience, effective communication, and strong work ethic

Physical Working Conditions

• Regularly bend, twist, stretch, push, pull and carry, lift 50-75 lbs.
• Sit or stand for prolonged periods of time
• Walk up and down stairs or ladders and be comfortable with heights
• Work in various temperatures and outdoor weather conditions
• On-call availability including some nights, weekends, and holidays
• Work long hours and overtime as required
• Able to travel (possibly with short notice)

Employment Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Finance and Sales
• Industries: Events Services