Duke University is hiring: Duke Chapel Music Staff Specialist in Durham

Overview

The Chapel Music Staff Specialist performs administrative and secretarial duties of a complex and confidential nature in support of Chapel Music and its affiliate organization, the Royal School of Church Music/America (RSCMA). This position will be the first point of contact for many of the constituencies we serve and will assist with clerical and administrative responsibilities to maintain efficiency and accuracy in office operations. The position requires an organized, accurate, and customer-friendly approach to all tasks and reports to the Director of Chapel Music. RSCMA activities are managed in collaboration with the President of RSCMA.

Responsibilities

• Front-facing communications for Duke Chapel Music and RSCMA (30%): answering phones, greeting office visitors, serving as point of contact for mail collection and distribution, monitoring social media accounts, posting content, and updating associated webpages as needed. Maintain central office including copier maintenance, ordering supplies, etc. Liaise with program coordinator for Chapel Music and Chapel Communications team and other staff members on marketing, PR, and special projects.


• Duties specific to Chapel Music (15%): Document Production — Produce worship guides and concert programs (Evensong, organ and carillon recitals, Bach cantatas, etc.) using departmental templates. Engrave (type-set) hymns and liturgical music to be included in worship guides and programs.


• Duties specific to Chapel Music (15%): Choral Library — In consultation with the Director of Chapel Music, and with the assistance of the Chapel’s organ scholar and volunteer librarians, oversee cataloguing, procurement, usage, and database management for the Chapel Music choral and instrumental music library.


• Duties specific to Chapel Music (5%): Other duties as assigned by Director of Chapel Music.


• Duties specific to RSCMA (15%): Membership Processing — Execute all aspects of monthly membership sales and monitor automatic renewals; actively maintain membership database, ensuring data is correct and updating records to reflect monthly membership cycle; Compose and send renewal emails; Process online and hard copy renewals; Communicate membership changes and lapsed memberships to the head RSCM office in the UK; Compose and send membership confirmation letters; Process and mail Voice for Life medal and ribbon orders, and certificates.


• Duties specific to RSCMA (15%): Meetings and Event Assistance — Work with the RSCMA Summer Course planning team to manage virtual course registration and communications, assist with in person events; schedule, and attend quarterly Board meetings, including drafting agenda as directed by RSCM President and assist RSCM Secretary with taking meeting minutes as needed.


• Duties specific to RSCMA (5%): Other duties as assigned by RSCMA President.

Qualifications

• Education/Training: Required Qualifications at this Level — Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.


• Experience: Work generally requires two years of related secretarial/clerical experience to acquire skills necessary to administer office functions related to office management, communications, and budgetary/accounting activities. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE


• Skills: OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE


• Additional: Demonstrated competence in InDesign or similar software, Microsoft Office Suite; Experience in Finale, Dorico, and/or Sibelius, Squarespace, Constant Contact preferred; Ability to read music strongly preferred

Essential Physical Job Functions

• Navigate stairs


• Walk to campus mail center


• Carry/lift up to 25 lbs

Anticipated Pay Range: The annual base salary range is USD $18.92 to USD $28.09. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at hr.duke.edu/benefits

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years ofpostsecondary education.

Experience

Work generally requires three years of clerical or research experience to acquire skills in administrative or project research responsibilities. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Design, Art/Creative, and Information Technology

Industries

• Higher Education

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