Archinect is hiring: Studio Manager in Los Angeles

Overview

AAHA Studio is looking to fill the Studio Manager role. We value Passion, Curiosity, Dedication, Teamwork, and Responsiveness. A successful candidate has experience with small firms in, or related to, the design or construction industry, and is excited to grow, lead operational improvements, and contribute to the communities we serve.

The Studio Manager will provide general office, administrative, and marketing support. The role involves a mix of tasks, with growth into additional responsibilities over time. Strong communication, organizational, and information management skills are essential, along with comfort using software and technology (Office, Adobe, Squarespace, Dropbox, Slack, QBO, and Monograph). The candidate should be curious, tech-savvy, proactive, detail-oriented, and enjoy staying organized.

Responsibilities

• General office upkeep
• Receive incoming phone calls and in-person clients and visitors
• Receive and distribute mail and deliveries; manage outgoing mail
• Assist firm partners and staff with scheduling and project-related tasks
• Coordinate firm events (team lunches, celebrations, continuing education events, etc.)
• Coordinate with outside vendors
• Maintain office filing systems (paper and digital)
• Maintain the firm’s Employee Manual and HR files
• Lead on-boarding of new staff
• Coordinate with insurance providers
• Prepare and send monthly invoices to clients
• Coordinate with bookkeeper, including reviewing monthly deposits and invoices
• Maintain professional licenses and registrations
• Maintain standardized office forms
• Assist partners with new project proposals and contracts
• Maintain studios schedule related to new client meetings and marketing/press events
• Conduct initial intake meetings with potential new clients
• Manage time-keeping and project management platform (Monograph)
• Track project progress with project managers and firm partners
• Assist project managers and partners with project scheduling and team availability
• Coordinate with the Studio’s PR team for press requests and deliverables
• Coordinate project photoshoots and provide on-site support
• Manage delivery of award/marketing submittals and proposals
• Coordinate and implement website updates
• Instagram and social media planning
• Assist in research for RFQ submittals
• Assist partners with lectures, conferences, outreach, and travel
• Create and maintain marketing materials
• Maintain firm profile on client rosters
• Maintain and update CRM database

Qualifications / Experience

• Experience with Microsoft Office (1 year preferred)
• Administrative experience (1 year preferred)

Compensation and Benefits

We offer a competitive salary and benefits package, including a creative and engaging studio environment, flexible work schedules, and professional development opportunities:

• In-office for the first 3 months followed by a hybrid remote schedule
• Salary range of $65k – 75k, depending on experience
• Ten (10) days of paid time off
• Seven (7) paid holidays
• Office holiday closure the last week of the year (dates vary)
• Health insurance plan including medical coverage
• 401k retirement savings plan with 3.0% company match
• Potential participation in a profit-sharing plan
• Eligibility for bonuses based on profitability and individual performance

About Us

AAHA Studio is a concierge-style, full-service, family-run Architecture and Interior Design Studio that collaborates with clients to deliver their dreams. We work on a range of project types including single-family residential, retail, small-scale commercial, and hospitality. We are a young, design-driven studio led by Harper Halprin and Aaron Leshtz. Our team is family, and our clients are part of that culture. We are collaborators who leverage individuality and experience to create a stronger whole. We are nimble, inventive, and always seeking to learn and improve to deliver high-quality design and project management. We are warm, honest, and engaging with each other, our clients, and our collaborators.

Ready To Join Us?

Send an email to hello@aaha.studio with the following:

• Letter of interest and resume
• Tell us about a design object you love and/or the last great building you visited
• Describe a recent work achievement or “win”
• Which artist you would add to the studio Spotify playlist
• Title your email: (your name) - AAHA Studio Manager
• Attach or link to your resume and a few work samples

AAHA Studio is an equal opportunity employer and candidates of all backgrounds and identities are encouraged to apply. Please visit www.aaha.studio for more information about our studio.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Work Location:

• Los Angeles, CA 90035: Hybrid remote

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)