Office Manager, Bailey School of Music Job at Inside Higher Ed in Kennesaw

Overview

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Job Title: Office Manager, Bailey School of Music

Location: Kennesaw, Georgia

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 289012

About Us

Kennesaw State University is a large public institution with more than 47,000 students and a broad range of degrees. The university emphasizes academic excellence, research, community partnerships, and opportunities for growth. We are an Equal Employment Opportunity employer and value integrity, collaboration, inclusivity, accountability and respect. We are part of the University System of Georgia.

Locations

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Details

Department Information

Department Specific Tasks And Responsibilities

• Ability to manage equipment inventory
• Works with, assists, or instructs minors
• May work non-traditional shifts (evenings, nights and/or weekends)

ADDITIONAL QUALIFICATIONS: (Preferred qualifications)

• Experience or knowledge of marching band operations

Job Summary

Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.

Responsibilities

KEY RESPONSIBILITIES

• Assists with assigned area administrative and clerical duties
• Maintains email, voicemail boxes and filing system
• Receives and distributes incoming and outgoing mail
• Manages supply inventory and submits invoices for payment
• Responsible for utilizing and maintaining the department’s purchasing card (PCard), cash and/or credit card
• Prepares department meeting agendas, meeting notes and distributes accordingly
• Assists with projects and event support
• Creates and maintains office related records and reports
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
• Oversees and coordinates the day-to-day office operations
• May supervise assigned staff and/or student assistants

Required Qualifications

Educational Requirements

• Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience

• Three (3) years of related administrative, office or clerical experience

Preferred Qualifications

Preferred Educational Qualifications

• An advanced degree from an accredited institution of higher education in a related field

Preferred Experience

• Previous experience with office management or staff supervision
• Previous experience in higher education

Compensation and Benefits

Proposed Salary

The midpoint of the salary range for this position is $24.52 per hour based on relevant experience.

Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, retirement plans, tuition waiver, wellness options, and more.

See benefits at the university site.

Abilities

Knowledge, Skills, & Abilities

• Able to maintain and appropriately utilize the location's PCard
• Able to maintain confidentiality
• Able to handle multiple tasks or projects at one time meeting assigned deadlines

Knowledge

• Knowledge of basic accounting, data and administrative management practices and procedures
• Basic understanding of budgets

Skills

• Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
• Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
• Strong attention to detail and follow up skills
• Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia values Integrity, Excellence, Accountability and Respect. Details are available in USG Board Policy 8.2.18.1.2 and online at the USG policy manual.

USG also supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom (online).

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. We are committed to a fair and respectful environment for living, work and study. The policy prohibits harassment or discrimination based on race, color, sex, sexual orientation, gender identity or expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status. For more information, contact the Office of Institutional Equity.

Other Information

• This is a supervisory position.
• This position has financial responsibilities.
• This position will be required to drive.
• This role is considered a position of trust.
• This position requires a purchasing card (P-Card).
• This role may travel 1–24% of the time.
• This position does not require security clearance.

Background Check

Per USG policy, final candidates will undergo criminal background investigation. Additional screenings may be required based on role. See policy for details.

All applicants are required to include professional references. Some positions may require motor vehicle report, credit check, pre-employment drug screening and/or verification of credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

Seniorities and Employment Type

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Online Audio and Video Media

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