PRA Business Events is hiring: Event Producer in San Francisco

Overview

This is a hybrid role based in the San Francisco Bay Area with regular travel to the Seattle area. Base pay range is provided in the post. PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.

Base pay range

$69,000.00/yr - $76,000.00/yr

This role may require travel to Seattle and other Northern California cities as needed.

Responsibilities

• Responsible for the logistical management and operational execution of client events and programs
• Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures client satisfaction and account retention
• Meets with Sales team to discuss client program details and serves as the primary client contact once the event is contracted
• Manages program changes during pre-planning and on-site, negotiating and up-selling
• Responsible for managing the expected gross margin for the event once contracted
• Orders, confirms and re-confirms all suppliers; develops relationships with suppliers/partners; negotiates and contracts terms of service and price
• Ensures deposits for the program are received as contracted and billing is completed
• Determines field staff work assignments based on program schedule and staffing needs
• Prepares and distributes trip sheets and other relevant program information for field staff
• Participates in recruiting and training field staff
• Coordinates and processes field staff paperwork, including timesheets, expense reports, and pay rate changes
• Maintains inventory of field staff uniforms and materials and coordinates purchases as required
• Completes program production paperwork (trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.)
• Assists Experience Designers with program development according to client specifications
• Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence
• Forwards necessary program information to hotels/venues to ensure coordination with venue operations
• Conducts pre-con meetings with client/hotel to review all details of the program
• Keeps Regional and Global Sales Managers informed of opportunities and program changes, taking prompt corrective action as needed

Qualifications

• Bachelor's degree, or equivalent relevant experience
• 3 years of experience overseeing the execution of corporate meetings, client events, and other complex programs; DMC, corporate incentive travel, hospitality or related experience highly preferred
• Ability to manage operations functions and effectively supervise and direct field staff
• Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees
• Ability to read, analyze and interpret client proposals, contracts, financial reports and other legal documents
• Ability to present information and respond to questions from clients, supplier partners and hoteliers
• Ability to multitask and work on multiple programs with different deadlines
• Ability to work with all levels of management and staff, hoteliers, venue staff, clients and supplier partners
• Working knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues
• Flexibility to work hours including weekends, evenings and holidays
• Travel required to support the region in Seattle and other PRA locations as needed

Benefits

Benefits package includes Medical, Dental, and Vision insurance; Company-sponsored Life Insurance and Short/Long Term Disability Insurance; 401(k) with Match; Parental Leave; Cell Phone and Home Internet Stipends; Paid Vacation, Sick Leave, and Holidays; Pet Insurance; Flexible Spending Accounts; and other optional benefit coverages.

About PRA

Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we have a sustainability and social impact program with initiatives around carbon reduction, zero waste, and partnerships with organizations such as the American Forest Foundation and PACT-USA. We focus on engaging diverse suppliers and advancing equity, diversity and inclusion in our programs.

Corporate and Incentive Program Planning Capabilities

Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit www.pra.com for more information.

Job details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Management and Manufacturing
• Industries: Events Services