The Forum at Rancho San Antonio
Marketing & Sales Coordinator(FT)
The Forum at Rancho San Antonio, Cupertino, California, United States, 95014
Overview
Join to apply for the Marketing & Sales Coordinator (FT) role at The Forum at Rancho San Antonio When you work at THE FORUM, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life! THE FORUM is recruiting for a hospitality focused Sales and Marketing Coordinator to join our team. The Sales and Marketing Coordinator works in accordance with established policies and procedures of the community with specific instruction from the Marketing and Sales Director, and Life Care Services Senior Housing Marketing and Sales Corporate Staff. The position provides support for all Marketing and Sales team members. This primarily includes receptionist responsibilities, managing administrative functions, coordinating events, completing reports, serving in a hospitality role, managing office inventory and providing other administrative support functions. Hourly Wage:
33.05 - 40.75
Essential Job Functions
Answer and direct incoming phone calls and manage the lead distribution system. Greets and serves all visitors to the marketing office in accordance with Life Care Serves Extraordinary Impressions program.
Help plan and implement all elements associated with marketing events within the approved budget.
Prepare and update marketing and sales reports.
Maintain marketing systems, including C3 Leads and C3 LinC, and produce data results and system generated reports.
Process invoices and maintain budget performance spreadsheets.
Manage the office by tracking inventory and ordering office supplies, collateral, and other printed materials within the approved budget.
Maintain and update the office schedule including events, staff schedules and appointments.
Update the community website and manage other digital responsibilities, including taking an active role in the community social media strategy.
Assist with the preparation of the annual marketing plan by creating data tables, compiling components created by others and producing the final plan.
Serve as the primary marketing and sales contact for communication with other departments.
Provide administrative support to the Marketing and Sales Director and Residency Counselors as requested.
Redirect residents to appropriate contact for questions, comments or concerns.
Maintain a professional appearance at all times.
Attend meetings as requested.
Assume responsibility for maintaining work areas in a presentable manner.
Prepare brochure packets and ensure they are available for presentations and for mailing leads.
Support direct mail efforts, including coordinating mailings for the staff, and providing data to the ad agency for mass mailing efforts.
Adhere to the Life Care Services marketing guidelines.
Attend service training and education sessions as assigned.
Perform specific work duties and responsibilities as assigned by direct supervision or administration.
Qualifications
Administrative degree minimum three years related work experience or high school degree with minimum five years related work experience.
Organizational skills
Experience in a professional office or hospitality environment, where good communication (especially telephone) and customer relations skills are essential.
Proficient in the use of various software including all Microsoft Office Applications
Strong written and verbal communication skills
Excellent keyboarding and proofreading skills
Ability to multitask
Takes initiative
EEO Employer
Seniority level: Entry level
Employment type: Full-time
Job function: Sales and Business Development
Industries: Hospitals and Health Care
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Join to apply for the Marketing & Sales Coordinator (FT) role at The Forum at Rancho San Antonio When you work at THE FORUM, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life! THE FORUM is recruiting for a hospitality focused Sales and Marketing Coordinator to join our team. The Sales and Marketing Coordinator works in accordance with established policies and procedures of the community with specific instruction from the Marketing and Sales Director, and Life Care Services Senior Housing Marketing and Sales Corporate Staff. The position provides support for all Marketing and Sales team members. This primarily includes receptionist responsibilities, managing administrative functions, coordinating events, completing reports, serving in a hospitality role, managing office inventory and providing other administrative support functions. Hourly Wage:
33.05 - 40.75
Essential Job Functions
Answer and direct incoming phone calls and manage the lead distribution system. Greets and serves all visitors to the marketing office in accordance with Life Care Serves Extraordinary Impressions program.
Help plan and implement all elements associated with marketing events within the approved budget.
Prepare and update marketing and sales reports.
Maintain marketing systems, including C3 Leads and C3 LinC, and produce data results and system generated reports.
Process invoices and maintain budget performance spreadsheets.
Manage the office by tracking inventory and ordering office supplies, collateral, and other printed materials within the approved budget.
Maintain and update the office schedule including events, staff schedules and appointments.
Update the community website and manage other digital responsibilities, including taking an active role in the community social media strategy.
Assist with the preparation of the annual marketing plan by creating data tables, compiling components created by others and producing the final plan.
Serve as the primary marketing and sales contact for communication with other departments.
Provide administrative support to the Marketing and Sales Director and Residency Counselors as requested.
Redirect residents to appropriate contact for questions, comments or concerns.
Maintain a professional appearance at all times.
Attend meetings as requested.
Assume responsibility for maintaining work areas in a presentable manner.
Prepare brochure packets and ensure they are available for presentations and for mailing leads.
Support direct mail efforts, including coordinating mailings for the staff, and providing data to the ad agency for mass mailing efforts.
Adhere to the Life Care Services marketing guidelines.
Attend service training and education sessions as assigned.
Perform specific work duties and responsibilities as assigned by direct supervision or administration.
Qualifications
Administrative degree minimum three years related work experience or high school degree with minimum five years related work experience.
Organizational skills
Experience in a professional office or hospitality environment, where good communication (especially telephone) and customer relations skills are essential.
Proficient in the use of various software including all Microsoft Office Applications
Strong written and verbal communication skills
Excellent keyboarding and proofreading skills
Ability to multitask
Takes initiative
EEO Employer
Seniority level: Entry level
Employment type: Full-time
Job function: Sales and Business Development
Industries: Hospitals and Health Care
#J-18808-Ljbffr