Executive Assistant to Chief Creative Officer

Overview Executive Assistant to the Chief Creative Officer (CCO)

Location:

Spokane, Washington

Reports to:

Chief Creative Officer (CCO)

What You'll Do Mastering Executive Synergy

As the Executive Assistant, you will be the operational and strategic backbone for the CCO, ensuring their organization, time, focus, and energy are optimized for maximum impact. Your mission is to anticipate needs before they arise, flawlessly manage the intricate details of a dynamic executive life, and create a seamless environment of order, organization, and efficiency. You will be an indispensable partner, safeguarding the CCO’s most valuable asset—time—and enabling them to lead with unparalleled organization, clarity, and creativity.

Key Responsibilities I. Executive Operations & Communications Flow

Flawless Daily Start:

You''ll arrive at the office in advance daily to guarantee the CCO’s day begins without a hitch. This involves checking their calendar the day before and using a real-time tracking app to anticipate their arrival, ensuring their preferred matcha is procured and waiting on their desk.

Information Management:

You will serve as the CCO''s primary informational conduit and gatekeeper, managing the flow of communication with impeccable judgment and discretion. You will handle highly confidential information with absolute integrity, serving as a trusted liaison between the CCO and internal teams, the board, and external partners.

Organizational Excellence:

Organization is the bedrock of this position. You will be responsible for taking meticulous notes, dispensing information, and assigning tasks as needed, ensuring you are a trusted point of contact for everyone from internal teams to external partners. Your ability to stay one step ahead means the CCO will never have to follow up on a task or question.

II. Strategic Calendar & Time Architecture

Time Architect:

You will masterfully architect and protect the CCO’s daily, weekly, and long-term schedule, always looking and planning the day ahead to align it with strategic business objectives and creative priorities.

Vigilant Guardian:

You will act as a vigilant guardian of the CCO''s time, strategically clustering meetings, scheduling dedicated creative sessions, and ensuring buffers for lunch and deep work whenever possible.

Impeccable Preparation:

You''ll ensure the CCO is impeccably prepared for all engagements, providing comprehensive briefing documents, agendas, and relevant background information well in advance.

Proactive Problem-Solving:

You will proactively identify and resolve scheduling conflicts, logistical challenges, and opportunities for optimization to ensure the CCO''s day flows with purposeful efficiency.

III. Proactive Project & IRL Event Coordination

You will assist with special projects from conception to flawless execution.

You will manage all aspects of key meetings and events, including off-site meetings and IRL events, overseeing everything from logistics to agenda development and post-event follow-up.

IV. Content Creation & Documentation

Filming the Founder''s Daily Life:

You''ll capture and create engaging content for the CCO''s daily "Day in My Life" (DIML) vlogs, a key brand growth initiative. This requires you to be highly observant and skilled at multitasking to film various moments throughout the day. You’ll need a keen eye for storytelling and a proactive approach to capturing content on the fly, including moments in the lab, during meetings, and while traveling.

Editing & Production:

You will take ownership of editing and stitching together the raw content into cohesive and compelling DIML vlogs for posting. This involves selecting key clips, adding text, music, and other elements to create a polished and engaging final product that aligns with the brand’s aesthetic.

V. Seamless Travel & Logistical Mastery

You will orchestrate complex domestic and international business travel with flawless precision, creating detailed, end-to-end itineraries that account for every logistical detail.

You will serve as the advanced logistical lead for all business travel, ensuring a seamless experience from departure to return.

When accompanying the CCO on travel, you''ll ensure a seamless start to the day by personally delivering their preferred matcha to their room upon waking, enabling peak readiness for the day''s commitments.

You will proactively anticipate and cater to personal preferences to ensure comfort, health, and efficiency while traveling, allowing the CCO to remain focused on the business at hand.

Who You Are: The Ideal Candidate

A Hyper-Organized Master of Order:

You don''t just manage chaos; you eliminate it. Your systems for organization are second to none, creating a foundation of efficiency and clarity that others envy. Your attention to detail is flawless.

Exceptionally Proactive & Intuitive:

You possess a "sixth sense" for anticipating needs and acting on them before being asked. You are always several steps ahead, clearing obstacles and creating opportunities.

The Epitome of Discretion & Integrity:

You are a vault. You handle the most sensitive information with absolute confidentiality and unwavering professionalism. You are deeply trustworthy.

A Resourceful & Agile Problem-Solver:

You are tenacious and creative in finding solutions. Ambiguity is an opportunity to create clarity. You thrive in a fast-paced, dynamic environment and remain composed under pressure.

A "No Task Too Small" Mentality:

You understand that true support means rolling up your sleeves to handle any task, from high-level strategic coordination to personal errands, with equal dedication and excellence.

An Exceptional Communicator:

You possess outstanding verbal and written communication skills, with the ability to articulate information clearly, concisely, and with a professional and polished tone.

A True Service-Oriented Partner:

You have a genuine passion for providing unparalleled support. You view challenges as opportunities to demonstrate your capabilities and add value.

Qualifications

Experience & Education:

A Bachelor''s degree in a relevant field

or

equivalent work experience is preferred.

Technical Proficiency:

You must have a high level of proficiency with modern organization, productivity, and communication tools. This includes being a master of Google Workspace (Gmail, Calendar, Docs, Sheets) and utilizing tools such as Slack and project management software.

Content Creation Skills:

You should have experience with creating and editing content for social media platforms. You should be able to film and edit video content, demonstrating a creative eye and technical skill for platforms like TikTok and Instagram.

Personal Attributes:

Utmost Discretion and Integrity:

This is non-negotiable and will be thoroughly vetted through references. You must handle confidential information with complete integrity and professionalism.

Organizational Mastery:

Your ability to create and maintain organizational systems is second to none. You are detail-oriented, with a "sixth sense" for anticipating needs and eliminating chaos before it starts.

Adaptability & Problem-Solving:

You thrive in a dynamic, ambiguous environment and can pivot quickly to solve problems with a resourceful, "can-do" attitude.

To apply and be considered, email jobs@anfisaskin.com, CC aly@anfisaskin.com, and write the job title in the subject line.

#J-18808-Ljbffr