Smokeball, Inc.
Overview
Smokeball helps law firms bill more without their clients paying more. We were founded by technology leaders with more than 20 years of experience in delivering impactful legal technology products. Our leadership strives to develop a company, culture, and team that share a love for the law and help small law firms be successful businesses so they can better serve our communities. At Smokeball, we believe there is nothing more powerful than a community of people coming together to work on a product that they and our clients love. We support flexible, remote work where possible. All Chicago employees are in the office on Wednesdays and Thursdays. The office is in the heart of the Loop, with proximity to Metra and EL trains. We have snacks and a welcoming environment. The Role
We are seeking an organized, detail-oriented Events Marketing Manager to join our team and oversee the planning, coordination, and execution of Smokeball’s events program on a temporary basis while our Events Manager is on a leave of absence. The role includes several weeks of working with the Events Manager prior to flying solo during the leave. This role ensures all events are vetted, approved, budgeted, and executed smoothly, while supporting our sales and partnerships teams to maximize event impact. Responsibilities include evaluating event proposals, coordinating logistics with vendors and internal teams, ensuring CRM and project management systems are up-to-date, and supporting sales before, during, and after events. This position is critical in maintaining the operational flow of events and ensuring our brand is represented seamlessly in the legal tech industry. This is a hybrid role with our office in Chicago, IL. A Typical Day Involves
Campaign Management: Manage event campaigns from ideation through execution and analysis. Event & Budget Strategy: Oversee event and budget strategy, align with business goals, optimize resources for impactful events. Vendor Management & Logistics: Manage vendors and logistics for seamless execution of event operations. Communication Planning: Organize and communicate event details to stakeholders, providing ongoing support. Sales Activity Tracking: Ensure accurate entry of event leads into CRM and facilitate timely follow-up; track post-event data to inform future strategy. What You’ll Do
Event Evaluation & Approval: Review and vet incoming event proposals for fit, ROI potential, and goal alignment. Event Planning & Coordination: Manage all logistics for approved events, including sponsorship payments, vendor communications, and booth requirements. Documentation & Organization: Create and maintain event folders, budgets, timelines, and inventory; coordinate shipping of event supplies. Cross-Functional Collaboration: Partner with Sales, Partnerships, and Marketing to align goals, staffing, and deliverables; manage materials to host organizations. Event Execution & Support: Serve as point of contact during events; provide on-call support as needed; ensure real-time system updates and sales support. Post-Event Follow-Up & Reporting: Collect lead sheets, upload to CRM, manage lead allocation, track deals, reconcile budgets, and report results to leadership. Lead Large Tradeshow Activations: Generate brand awareness through large booths and related campaigns. What You Bring
3+ years of experience in event management, trade shows, or marketing coordination. Strong organizational and project management skills with the ability to juggle multiple events. Experience with Salesforce (or similar CRM), project management platforms (ClickUp, Asana, Trello), and shared drives. Proficiency with Microsoft Office Suite and Slack; excellent written and verbal communication. Ability to collaborate across departments and with external vendors; detail-oriented and proactive in problem-solving. Bonus Points If You Have
Experience managing event budgets and vendor contracts. Experience supporting sales teams or working in a B2B SaaS environment. Familiarity with legal industry events or bar association conferences. Life at Smokeball
Great Culture: Named 2024’s 10th Best Place to Work in Technology nationwide. Career Growth: Smokeball invests in people and promotes from within. Transparency: Monthly global huddles and local standups. The Office: Fully stocked kitchen, games, and monthly massages. Fun Events: In-person happy hours, virtual game nights, family events. Convenient Transit: Located in downtown Chicago, walking distance to major transit. The Values We Live By
We live core values in every decision and interaction. We look for compassion, drive, keen judgment, varied perspectives, and no egos when bringing new team members into the Smokeball family. Caring is not optional Make it happen Deliver legendary service Innovate for the client, not the press release Keep listening, keep learning More, more, more!
Smokeball is an equal opportunity employer and committed to providing an open, welcoming environment for everyone. We encourage applicants based on responsibilities and requirements and welcome culture adds.
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Smokeball helps law firms bill more without their clients paying more. We were founded by technology leaders with more than 20 years of experience in delivering impactful legal technology products. Our leadership strives to develop a company, culture, and team that share a love for the law and help small law firms be successful businesses so they can better serve our communities. At Smokeball, we believe there is nothing more powerful than a community of people coming together to work on a product that they and our clients love. We support flexible, remote work where possible. All Chicago employees are in the office on Wednesdays and Thursdays. The office is in the heart of the Loop, with proximity to Metra and EL trains. We have snacks and a welcoming environment. The Role
We are seeking an organized, detail-oriented Events Marketing Manager to join our team and oversee the planning, coordination, and execution of Smokeball’s events program on a temporary basis while our Events Manager is on a leave of absence. The role includes several weeks of working with the Events Manager prior to flying solo during the leave. This role ensures all events are vetted, approved, budgeted, and executed smoothly, while supporting our sales and partnerships teams to maximize event impact. Responsibilities include evaluating event proposals, coordinating logistics with vendors and internal teams, ensuring CRM and project management systems are up-to-date, and supporting sales before, during, and after events. This position is critical in maintaining the operational flow of events and ensuring our brand is represented seamlessly in the legal tech industry. This is a hybrid role with our office in Chicago, IL. A Typical Day Involves
Campaign Management: Manage event campaigns from ideation through execution and analysis. Event & Budget Strategy: Oversee event and budget strategy, align with business goals, optimize resources for impactful events. Vendor Management & Logistics: Manage vendors and logistics for seamless execution of event operations. Communication Planning: Organize and communicate event details to stakeholders, providing ongoing support. Sales Activity Tracking: Ensure accurate entry of event leads into CRM and facilitate timely follow-up; track post-event data to inform future strategy. What You’ll Do
Event Evaluation & Approval: Review and vet incoming event proposals for fit, ROI potential, and goal alignment. Event Planning & Coordination: Manage all logistics for approved events, including sponsorship payments, vendor communications, and booth requirements. Documentation & Organization: Create and maintain event folders, budgets, timelines, and inventory; coordinate shipping of event supplies. Cross-Functional Collaboration: Partner with Sales, Partnerships, and Marketing to align goals, staffing, and deliverables; manage materials to host organizations. Event Execution & Support: Serve as point of contact during events; provide on-call support as needed; ensure real-time system updates and sales support. Post-Event Follow-Up & Reporting: Collect lead sheets, upload to CRM, manage lead allocation, track deals, reconcile budgets, and report results to leadership. Lead Large Tradeshow Activations: Generate brand awareness through large booths and related campaigns. What You Bring
3+ years of experience in event management, trade shows, or marketing coordination. Strong organizational and project management skills with the ability to juggle multiple events. Experience with Salesforce (or similar CRM), project management platforms (ClickUp, Asana, Trello), and shared drives. Proficiency with Microsoft Office Suite and Slack; excellent written and verbal communication. Ability to collaborate across departments and with external vendors; detail-oriented and proactive in problem-solving. Bonus Points If You Have
Experience managing event budgets and vendor contracts. Experience supporting sales teams or working in a B2B SaaS environment. Familiarity with legal industry events or bar association conferences. Life at Smokeball
Great Culture: Named 2024’s 10th Best Place to Work in Technology nationwide. Career Growth: Smokeball invests in people and promotes from within. Transparency: Monthly global huddles and local standups. The Office: Fully stocked kitchen, games, and monthly massages. Fun Events: In-person happy hours, virtual game nights, family events. Convenient Transit: Located in downtown Chicago, walking distance to major transit. The Values We Live By
We live core values in every decision and interaction. We look for compassion, drive, keen judgment, varied perspectives, and no egos when bringing new team members into the Smokeball family. Caring is not optional Make it happen Deliver legendary service Innovate for the client, not the press release Keep listening, keep learning More, more, more!
Smokeball is an equal opportunity employer and committed to providing an open, welcoming environment for everyone. We encourage applicants based on responsibilities and requirements and welcome culture adds.
#J-18808-Ljbffr