EVENT PLANNING SPECIALIST / MARKETING ASSISTANT

Position Summary

Essential Functions

The Event Planning / Marketing Assistant has strong organizational, creative, and communication skills. They will coordinate fundraising events and campaigns, and develop and oversee the SYFC Annual Communications calendar for internal purposes. They will assist and coordinate with the Marketing and Communications Specialist and the Donor Care Specialist. Event planning responsibilities include coordinating regional See the Story, Vision Dinners, Champions events, and other community fundraising and appreciation events.

Event Planning Coordination 40%:

• Develop an event communications schedule of deadlines, dates, times, and locations/venues.
• Assist in creative writing for marketing materials (save the dates, website, social media, and e-blasts), in collaboration with the Marketing and Communication Specialist.
• Coordinate with venues and vendors to ensure successful event implementation, working with the Development and Regional Directors.
• Assist with staging setup, including tables, decorations, gifts, and other materials.
• Manage post-event follow-up communications with attendees/invitees.

Direct Mail Marketing / Communications 40%:

• Assist in executing direct mail and electronic communication mailings, including newsletters, campaign letters, and partner communications, in collaboration with the Marketing and Donor Care Specialists.
• Maintain consistent style, voice, and brand image in all communications, aligned with YFC branding standards.

Annual Marketing/Communications Calendar / Donor Data Updating 20%:

• Establish, review, and communicate the Annual Marketing/Communications Calendar, coordinating with leadership and staff.
• Assist the Donor Care Specialist with updating Mailchimp and Salesforce CRM data, including contact information and partner details, ensuring monthly updates.
• Attend SYFC all-staff meetings (2nd Wednesdays) and review YFC USA newsletter emails regularly.

Spiritual Responsibilities

As part of Youth for Christ USA, employees are expected to:

• Seek God's guidance through prayer and meditation.
• Participate in prayer, devotion, and worship regularly.
• Teach and preach from the Holy Bible at staff meetings, conferences, camps, and events.
• Model empathy, humility, and care, promoting equity and inclusion.

YFC Cultural Attributes

Our cultural attributes reflect obedience to Christ's call, emphasizing developing a Christ-centered life characterized by humility, trust, joy, faithfulness, and diversity. Employees should demonstrate:

• Humility in service and respect.
• Trust through generosity and collaboration.
• Joyful camaraderie and active listening.
• Courageous faithfulness, trusting God with new approaches.
• Kingdom-inspired diversity, fostering inclusive relationships and advocating for vulnerable groups.

Position Requirements

Knowledge & Skills:

• Highly organized
• Strong communication skills
• Adaptable to new technology
• Personable and network-oriented
• Strategic and creative thinker
• Team-oriented
• Experience with Salesforce, Mailchimp, and mailing software

Education:

• 4-year college degree, preferably in Marketing or Communications

On-the-Job Training:

• MailChimp, WordPress, Salesforce, Canva, Google Suite, social media platforms, Fund Easy, and YFC resources.

Fundraising Responsibilities

Employees are expected to actively participate in fundraising activities, including inviting contacts, recruiting donors, sending letters, making calls, and ministering to donors.

Benefits

Includes paid time off, holidays, and Christmas/New Year break.

EEO Statement

YFC provides equal employment opportunities and incorporates faith-based requirements, including modeling and living the Christian faith. We are committed to diversity, growth, and reasonable accommodations for disabilities.

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