PUBLIC RELATIONS COORDINATOR Job at Bulgari in New York

Overview

Position
Position Summary: The PR Coordinator is an essential role to our Communications team. Core responsibilities center around ensuring all PR efforts are supported with a pristine level of detail, organization and proactive, energized approach. Daily functions include making sure brand standards and protocols are met for the distribution of jewelry, watches and accessories and serving as the first point of contact for editorial queries. Reporting into the PR Manager focused on Jewelry and Watches, this role is critical to the success of the team and brand visibility overall.

Job responsibilities

• Support the Communications team with all editorial needs including print and digital by coordinating merchandise loans, liaising with editors, sharing jewelry/watch/accessory lookbooks, confirming product availability, organizing proper paperwork and insurance forms, set up security/insured transportation, request internal security approval, and ensure return of merchandise following photoshoot
• Support colleagues overseas on all international photoshoots taking place in the US as well as the LA office with celebrity loans taking place in New York
• Facilitate all wholesale photoshoot/product requests
• Facilitate all media high-res image requests, credit check requests/adding to tracker, and assist with press release distribution/follow up
• Work cross functionally with the High End and boutique teams on all HJ loans and requests to ensure availability and approvals on loans for editorial needs, ensure safety of the products and complete returns in a timely manner
• Manage the PR closet on a daily basis to ensure its well-organized, that any/all returns are checked in and returned to the safe same day and packages are unpacked
• Inventory management, including but not limited to ordering, tracking within all internal systems, and making sure pieces are always in good condition and that information is up to date
• Ensure internal reference documents are kept up-to-date including contact and press release lists, press clippings, event and project recaps, gifting activations and any other documents as needed
• Compile updated product lookbooks (including High Jewelry) and routinely check with VM/product teams that our lookbooks are up to date
• Manage vendor relationships and invoices, working closely with procurement and accounting department to process invoices and keep accounts up to date
• Organize press assets and press kit collateral from HQ, ensuring materials are filed in shared Drive
• Track and record all gifting opportunities (product/non-product) and ensure professional/timely distribution of gifts
• Responsible for the creation and timely delivery of PCO reports for HQ and monthly Communications Reports for the US team
• Organize and distribute press clippings on a daily, weekly and monthly basis depending on volume and coverage
• Assist with inventory reporting with the internal control team
• Order PR related materials and supplies, anticipating needs
• Organize PR safe/product in an efficient format

Profile

• 1-2 years of experience in a similar position within a corporate office environment
• Bachelors degree required. Communications, Marketing or related field (e.g. Business, Art History, English)
• Excellent interpersonal skills, outstanding oral communication, with the ability to represent a brand
• Proactive, curious, and dynamic. High self-motived with sharp attention to detail
• Team Player: Ability to work well both as part of a team and independently. Enthusiastic, positive, professional and polished with the ability and willingness to work extended hours and travel if required
• Time Management Skills: Ability to work in a fast-paced environment on multiple projects simultaneously. Ability to prioritize projects and work effectively, exercising agility and finding solutions to expected & unexpected problems and work effectively within deadlines