Cornell University
Hybrid Administrative and Communications Assistant
Cornell University, Ithaca, New York, United States, 14850
Administrative And Communications Assistant
This position is within Cornell's Department of Global Development, supporting Prof. Mario Herrero's Food Systems & Global Change team. The Administrative and Communications Assistant will assist Prof. Herrero and the team with administrative, organizational, and communications tasks. Responsibilities include managing day-to-day operations and supporting team projects. The role ensures smooth functioning and effective communication for the group. This is a one-year term appointment, with renewal contingent upon continued funding, available work, and successful performance. Key responsibilities include: managing Prof. Herrero's calendar, appointments, and scheduling needs; tracking deliverables and deadlines, and helping ensure timely responses to email inquiries; arranging travel for faculty, staff, visitors, and collaborators; processing travel and other expenses in Concur; coordinating meetings for Prof. Herrero and the FSGC team; supporting core communications platforms, including LinkedIn and MailChimp. Help maintain the group's website; developing visual materials, including PowerPoint presentations, when needed; liaising with the Cornell Chronicle and CALS Marketing & Communications; facilitating day-to-day communications and administrative activities for the team; collaborating with research staff, Project Manager, Financial Representative, and other Cornell personnel including the finance and administration team in the Department of Global Development; communicating professionally and diplomatically with internal and external stakeholders; handling sensitive and confidential information with discretion; prioritizing and managing multiple tasks in a fast-paced, dynamic environment; supporting donor-funded projects and engaging with a global network of collaborators and stakeholders. What we need: a resume and cover letter are required for further consideration. High school diploma with 24 years of relevant experience, or an equivalent combination of education and experience. Demonstrated ability to develop and coordinate complex itineraries and scheduling requests. Proven ability to manage multiple priorities successfully. Ability to work independently and take initiative. Strong organizational, planning, and detail-oriented skills. Exceptional written and oral communication skills, with the ability to interact effectively at all levels in a proactive, customer-service environment. Effective time management and attention to detail, with the ability to understand and apply departmental, College, and University policies as needed. Ability to take ownership of tasks, meet deadlines, and complete projects efficiently. Flexibility and resilience when plans, priorities or itineraries change. Strong technology skills, including advanced proficiency with Microsoft Office Suite. This is a full-time (39 hours per week) endowed position located in Ithaca, NY, with the option of either being in person 5 days a week, or a hybrid schedule of 4 days on campus and 1 day remote. Standard hours are Monday through Friday, 9:00 a.m. to 5:00 p.m., with flexibility as needed. The final schedule will be established in coordination with the supervisor. Rewards and benefits include: eligibility for a limited hybrid work arrangement; Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability; our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands; our leave provisions include health and personal leave, three weeks of vacation and 13 holidays; Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.
This position is within Cornell's Department of Global Development, supporting Prof. Mario Herrero's Food Systems & Global Change team. The Administrative and Communications Assistant will assist Prof. Herrero and the team with administrative, organizational, and communications tasks. Responsibilities include managing day-to-day operations and supporting team projects. The role ensures smooth functioning and effective communication for the group. This is a one-year term appointment, with renewal contingent upon continued funding, available work, and successful performance. Key responsibilities include: managing Prof. Herrero's calendar, appointments, and scheduling needs; tracking deliverables and deadlines, and helping ensure timely responses to email inquiries; arranging travel for faculty, staff, visitors, and collaborators; processing travel and other expenses in Concur; coordinating meetings for Prof. Herrero and the FSGC team; supporting core communications platforms, including LinkedIn and MailChimp. Help maintain the group's website; developing visual materials, including PowerPoint presentations, when needed; liaising with the Cornell Chronicle and CALS Marketing & Communications; facilitating day-to-day communications and administrative activities for the team; collaborating with research staff, Project Manager, Financial Representative, and other Cornell personnel including the finance and administration team in the Department of Global Development; communicating professionally and diplomatically with internal and external stakeholders; handling sensitive and confidential information with discretion; prioritizing and managing multiple tasks in a fast-paced, dynamic environment; supporting donor-funded projects and engaging with a global network of collaborators and stakeholders. What we need: a resume and cover letter are required for further consideration. High school diploma with 24 years of relevant experience, or an equivalent combination of education and experience. Demonstrated ability to develop and coordinate complex itineraries and scheduling requests. Proven ability to manage multiple priorities successfully. Ability to work independently and take initiative. Strong organizational, planning, and detail-oriented skills. Exceptional written and oral communication skills, with the ability to interact effectively at all levels in a proactive, customer-service environment. Effective time management and attention to detail, with the ability to understand and apply departmental, College, and University policies as needed. Ability to take ownership of tasks, meet deadlines, and complete projects efficiently. Flexibility and resilience when plans, priorities or itineraries change. Strong technology skills, including advanced proficiency with Microsoft Office Suite. This is a full-time (39 hours per week) endowed position located in Ithaca, NY, with the option of either being in person 5 days a week, or a hybrid schedule of 4 days on campus and 1 day remote. Standard hours are Monday through Friday, 9:00 a.m. to 5:00 p.m., with flexibility as needed. The final schedule will be established in coordination with the supervisor. Rewards and benefits include: eligibility for a limited hybrid work arrangement; Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability; our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands; our leave provisions include health and personal leave, three weeks of vacation and 13 holidays; Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.