Phase2 Technology is hiring: Undergraduate Admissions Coordinator, Art, Design a
Phase2 Technology, Austin, TX, United States, 78716
Overview
The College of Fine Arts is the college of creativity at The University of Texas at Austin— a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.
Job Details: Benefits package includes 100% employer-paid basic medical coverage, retirement contributions, paid vacation and sick time, paid holidays, and other services and perks.
This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.
Purpose
Manage recruitment and admissions processes for the Department of Art and Art History, the Department of Design and the Department of Arts and Entertainment Technologies. Develop relationships with prospective students, families, high school and community college personnel. Collaborate with departmental faculty and staff to market undergraduate programs.
Responsibilities
Student Recruitment: Engage with prospective students via phone, email, and individual meetings. Conduct presentations and tours pertaining to College of Fine Arts opportunities with an emphasis on our art, design and creative tech offerings. Implement communications strategy to encourage and support prospective students through each stage of the enrollment process using email, social media, departmental websites and printed materials. Utilize client-relationship-management (CRM) database to plan and manage engagement with prospective undergraduate students throughout the college search and enrollment process. Travel to implement recruitment strategy.
Admissions Processing and Review Management: Collaborate with department stakeholders and COFA director of admissions to manage application requirements for first-time-in-college, external transfer and internal transfer applicants. Collaborate with the Office of Admissions and Academic Information Systems to facilitate student-centered application processes. Proactively identify and address challenges students may experience; assist students as needed. Coordinate application review processes in collaboration with faculty reviewers, the COFA director of admissions, and Office of Admissions. Coordinate identification of students for scholarship consideration.
Event Coordination: Develop and coordinate recruitment, admissions and yield events for departments including on-campus events, individual and group visits, virtual events, and off-campus programs. Determine audience, schedule, agenda and venue; secure space and arrange for A/V and custodial support; coordinate event-related marketing, communications and registration; coordinate participation of faculty, students and staff; monitor expenditures in accordance with budget allocation.
College of Fine Arts Teamwork: Contribute as a member of the COFA Admissions Team, supporting colleagues and student ambassadors. Facilitate or assist with college and university-wide events hosted by COFA and Office of Admissions. Contribute to the development of the strategic recruitment plan and assess effectiveness of recruitment activities. Ensure all processes follow procedures established by the department, college and related campus units.
Program-related and Higher Education Knowledge: Maintain knowledge about the departments and college to serve as a resource for prospective students, families, and partners. Attend training opportunities and conduct informal research related to college admissions and trends in higher education. Help identify schools and community partners to advance enrollment goals and student success. Assist with cultivation of strategic partnerships.
Required Qualifications
Bachelor's degree
Three years' experience coordinating or administering a program
Experience providing customer service
Experience preparing and conducting public presentations
Experience assisting, counseling or teaching high school or college students
Proficiency in Microsoft Office and standard office equipment
Required Competencies: Teamwork, Effective Communications, Service Excellence, Initiative, Growth and Development Mindset, Interpersonal Relationships
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience in art, design, gaming, animation, interactive lighting, performance production, or related fields
Bilingual in Spanish and English
Admissions experience and/or experience working with students on a university or college campus as an orientation or peer advisor, resident assistant, student ambassador, or with other student service-oriented departments or organizations
Ability to communicate professionally and empathetically with parents and students
Experience with UT Austin programs, policies, and procedures; experience with client relationship databases
Experience in a fast-paced environment
Demonstrated ability to build, nurture, and balance professional relationships to achieve tasks
Driving Required
This job requires a class C operator's driver's license. The applicant selected must provide a current three-year driving record. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing.
Salary Range
$50,000 + depending on qualifications
Working Conditions
4 days a week minimum on-campus
Car travel for weekend recruitment events
Prolonged screen time
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Work Shift
Monday - Friday 8am - 5pm, with some evenings and weekends for recruitment events.
Required Materials
Resume/CV
3 work references with contact information; at least one reference from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials will be uploaded in the Application Questions section.
Important for Current university employees and contingent workers: You must apply within Workday. If you are a current University employee, update your Professional Profile before you apply. The application is one page and you will be prompted to upload your resume. You must respond to application questions to upload any additional Required Materials.
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Employment Eligibility
Regular staff who have been employed in their current position for the last six continuous months may apply for openings recruited through University-Wide or Open Recruiting. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility
The retirement plan is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks
A criminal history background check will be required for finalist(s) under consideration.
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Equal Opportunity Employer
The University of Texas at Austin is an equal opportunity/affirmative action employer, and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency
The University will not discriminate against employees or applicants for discussing pay. However, disclosure of pay information may be restricted as described in policy.
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Employment Eligibility Verification
If hired, you will complete the federal I-9 form and present original documents proving identity and work authorization by the third day of employment.
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E-Verify
The University uses E-Verify for new hires. For more information, see the E-Verify posters and Right to Work posters linked in the original posting.
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Compliance
Employees may be required to report violations of law under Title IX and Clery Act. Responsible employees are defined in university policy. The Clery Act requires notification of the Annual Security and Fire Safety report, available online or from University Compliance Services.