Administrative Assistant 4 (Ophthalmology & Visual Sciences) Job at Inside Highe

Overview

Administrative Assistant 4 (Ophthalmology & Visual Sciences) role in the Department of Medicine | Ophthalmology. This position serves as the Administrative Coordinator for the Ophthalmology & Visual Sciences Department, providing high‑level administrative support to leadership and coordinating the department’s daily operations.

Responsibilities

• Manage complex calendars, coordinate meetings, prepare agendas, record and distribute minutes, and handle sensitive correspondence with discretion.
• Oversee core business functions including finance, human resources, outreach and marketing, and space and facilities management.
• Collaborate with department leadership to ensure alignment with strategic goals and compliance with institutional policies.
• Categorize inquiries and correspondence, manage division call schedules, and communicate directives from leadership in coordination with the Program Manager.
• Support faculty recruitment efforts by organizing candidate visits, planning onboarding and orientation activities, and facilitating travel and lodging arrangements.
• Handle expense reimbursements and contribute to strategic planning by researching, compiling, and analyzing data to produce detailed departmental reports.
• Act as a liaison between the department and university offices, external agencies, faculty, and staff to ensure effective communication and operational continuity.

Minimum Qualifications

• High School diploma or GED. Certification or vocational training may be required. An Associate degree in a relevant field may be preferred.
• 4 years of relevant experience required. 6 or more years of relevant experience preferred.

Details

• Location: Eye and Ear Institute (0897)
• Position Type: Regular
• Scheduled Hours: 40
• Shift: First Shift

Additional Information

• Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post‑offer process.
• The university is an equal opportunity employer, including veterans and disability.
• As required by Ohio Revised Code section 3345.0216, Ohio State will educate students by means of free, open and rigorous intellectual inquiry, etc. (EEO statement retained as part of public posting).