Agawam
Overview
The Town of Agawam is accepting applications for one (1) Grant Writer/Administrator in the Procurement Department. The minimum salary for this position is $63,925.84; the maximum salary for this position is $80,976.74. Applications will be accepted until a suitable candidate is found. Applications are available at the Human Resources Office or on our website at https://agawam.ma.us/Jobs.aspx and can be mailed to Human Resources, 36 Main St., Agawam, MA 01001. Position
GRANT WRITER/ADMINISTRATOR - PROCUREMENT DEPARTMENT Location : Town of Agawam, Massachusetts Department : Procurement Department; Agawam Town Hall Employment Type : Full-Time Union Position (35 hours weekly) Salary : Agawam Administrative Union Association - Tier 4, Step 1 Supervision : Works under the direct supervision of the Chief Procurement Officer Job Description
The Grant Writer/Administrator is a newly established, full-time union position responsible for leading and coordinating the Town of Agawams grant activities. This role manages the full lifecycle of grantsfrom research and proposal development through post-award administrationwhile ensuring compliance with federal, state, and local requirements. The position supports all Town departments and Capital Projects, to secure resources for infrastructure, economic development, public safety, land use, and other municipal programs. The Grant Writer/Administrator will work under the direct supervision of the Chief Procurement Officer to develop policies, programs, and procedures for grant administration and management. Essential Duties and Responsibilities
The essential functions or duties listed below are illustrations of the type of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Research and Proposal Development:
Research grant opportunities aligned with Town priorities (e.g., infrastructure, economic development, public safety, land use). Develop and write compelling proposals, including narratives, budgets, support letters, and documentation, in collaboration with departments, Finance staff, and consultants, ensuring compliance with funder requirements. Grant Management and Compliance:
Oversee the grant lifecycle, including application preparation, submission, follow-up and post-award grant administration (contract execution, compliance, financial management, reporting and reconciliation). Monitor disbursements to partners and subcontractors. Tracking and Documentation:
Maintain a diary system and spreadsheet to track grant opportunities, applications, awards, and closures. Prepare audit-ready documentation and submit grant-related articles for City Council Meetings. Policy and Procedure Development:
Assist the Chief Procurement Officer in developing and implementing policies, procedures, and workflows to ensure consistent and efficient grant administration across all departments. Interdepartmental Coordination:
Work with Town officials and department heads to align projects with grant goals, facilitate grant processes, and provide training on grant procedures as needed. Stakeholder Engagement and Public Awareness:
Build relationships with funding agencies, state and federal partners, Town officials and consultants to enhance grant success and future opportunities. Assist with press releases through the Mayors office to enhance public awareness of grant activities. Online Presence and Account Management:
Create and maintain the Towns grants web page and manage online accounts (e.g., Grants.gov, www.sam.gov, COMMBUYS), serving as the primary contact for submissions where needed. Professional Development:
Attend bidders conferences, workshops, webinars, and training to stay updated on grant opportunities and regulations. Ability & Skill
Excellent written and verbal communication skills to craft persuasive proposals and engage diverse stakeholders. Strong organizational and analytical skills to manage multiple grants, deadlines, and records with accuracy. Ability to show initiative, creativity, and independent judgement in grant planning and administration. Knowledge of grant budgeting and/or basic financial reporting Cooperative and professional in working with Town officials, departments, and the public, maintaining integrity and confidentiality. Ability to prioritize tasks, handle interruptions, and meet deadlines effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to quickly learn specialized financial and grants management software, (e.g., MUNIS, federal and state portals). Physical Requirements
Minimal physical effort required under typical office conditions. Regular lifting and carrying of files, documents, and records up to 10 pounds. Frequent sitting and/or standing for extended periods. Ability to operate a keyboard and view computer screens for prolonged periods. Work performed in a typical office setting at Agawam Town Hall with frequent interruptions and moderate noise levels. Occasional evening or weekend work may be required to meet deadlines or attend Town meetings. Minimal travel may be required for meetings with funding agencies or stakeholders. Recommended Minimum Qualifications
Education:
High School Diploma required; Bachelors degree in public administration, business, or a related field preferred. Candidates with equivalent experience in grant writing and administration will also be considered. Experience:
At least 2 years of experience in grant writing, fundraising, project management, or related roles, or an equivalent combination of education, training, and transferable skills. Municipal or government experience is strongly preferred. Track record of securing grants and managing awarded funds is highly desirable. Knowledge:
Basic understanding of the grant lifecycle (seeking, writing, management). Familiarity with general accounting principles and compliance requirements.
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The Town of Agawam is accepting applications for one (1) Grant Writer/Administrator in the Procurement Department. The minimum salary for this position is $63,925.84; the maximum salary for this position is $80,976.74. Applications will be accepted until a suitable candidate is found. Applications are available at the Human Resources Office or on our website at https://agawam.ma.us/Jobs.aspx and can be mailed to Human Resources, 36 Main St., Agawam, MA 01001. Position
GRANT WRITER/ADMINISTRATOR - PROCUREMENT DEPARTMENT Location : Town of Agawam, Massachusetts Department : Procurement Department; Agawam Town Hall Employment Type : Full-Time Union Position (35 hours weekly) Salary : Agawam Administrative Union Association - Tier 4, Step 1 Supervision : Works under the direct supervision of the Chief Procurement Officer Job Description
The Grant Writer/Administrator is a newly established, full-time union position responsible for leading and coordinating the Town of Agawams grant activities. This role manages the full lifecycle of grantsfrom research and proposal development through post-award administrationwhile ensuring compliance with federal, state, and local requirements. The position supports all Town departments and Capital Projects, to secure resources for infrastructure, economic development, public safety, land use, and other municipal programs. The Grant Writer/Administrator will work under the direct supervision of the Chief Procurement Officer to develop policies, programs, and procedures for grant administration and management. Essential Duties and Responsibilities
The essential functions or duties listed below are illustrations of the type of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Research and Proposal Development:
Research grant opportunities aligned with Town priorities (e.g., infrastructure, economic development, public safety, land use). Develop and write compelling proposals, including narratives, budgets, support letters, and documentation, in collaboration with departments, Finance staff, and consultants, ensuring compliance with funder requirements. Grant Management and Compliance:
Oversee the grant lifecycle, including application preparation, submission, follow-up and post-award grant administration (contract execution, compliance, financial management, reporting and reconciliation). Monitor disbursements to partners and subcontractors. Tracking and Documentation:
Maintain a diary system and spreadsheet to track grant opportunities, applications, awards, and closures. Prepare audit-ready documentation and submit grant-related articles for City Council Meetings. Policy and Procedure Development:
Assist the Chief Procurement Officer in developing and implementing policies, procedures, and workflows to ensure consistent and efficient grant administration across all departments. Interdepartmental Coordination:
Work with Town officials and department heads to align projects with grant goals, facilitate grant processes, and provide training on grant procedures as needed. Stakeholder Engagement and Public Awareness:
Build relationships with funding agencies, state and federal partners, Town officials and consultants to enhance grant success and future opportunities. Assist with press releases through the Mayors office to enhance public awareness of grant activities. Online Presence and Account Management:
Create and maintain the Towns grants web page and manage online accounts (e.g., Grants.gov, www.sam.gov, COMMBUYS), serving as the primary contact for submissions where needed. Professional Development:
Attend bidders conferences, workshops, webinars, and training to stay updated on grant opportunities and regulations. Ability & Skill
Excellent written and verbal communication skills to craft persuasive proposals and engage diverse stakeholders. Strong organizational and analytical skills to manage multiple grants, deadlines, and records with accuracy. Ability to show initiative, creativity, and independent judgement in grant planning and administration. Knowledge of grant budgeting and/or basic financial reporting Cooperative and professional in working with Town officials, departments, and the public, maintaining integrity and confidentiality. Ability to prioritize tasks, handle interruptions, and meet deadlines effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to quickly learn specialized financial and grants management software, (e.g., MUNIS, federal and state portals). Physical Requirements
Minimal physical effort required under typical office conditions. Regular lifting and carrying of files, documents, and records up to 10 pounds. Frequent sitting and/or standing for extended periods. Ability to operate a keyboard and view computer screens for prolonged periods. Work performed in a typical office setting at Agawam Town Hall with frequent interruptions and moderate noise levels. Occasional evening or weekend work may be required to meet deadlines or attend Town meetings. Minimal travel may be required for meetings with funding agencies or stakeholders. Recommended Minimum Qualifications
Education:
High School Diploma required; Bachelors degree in public administration, business, or a related field preferred. Candidates with equivalent experience in grant writing and administration will also be considered. Experience:
At least 2 years of experience in grant writing, fundraising, project management, or related roles, or an equivalent combination of education, training, and transferable skills. Municipal or government experience is strongly preferred. Track record of securing grants and managing awarded funds is highly desirable. Knowledge:
Basic understanding of the grant lifecycle (seeking, writing, management). Familiarity with general accounting principles and compliance requirements.
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