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Production Coordinator

The National Academy of Television Arts & Sciences, New York, NY USA

Recognizing and fostering excellence in television with the iconic Emmy® Awards.

Salary: Salary $65-$70K/Year Employer-Paid Medical/Dental/Vision Benefits Disability & Life Insurance 401(k) Retirement Plan Paid Time Off Full benefits summary available at https://link.theemmys.tv/natas2024benefits

Salary min: $60,000.00

Salary max: $70,000.00

Level: Experienced

Duration: Full Time


Summary

The role of Production Coordinator presents an empowered opportunity to be a standard-bearer for the premiere recognition of excellence in the television industry, with a particular focus on the production and management of the Emmy® Award events produced by the National Academy of Television Arts & Sciences (NATAS).

The Production Coordinator should possess a positive and inquisitive personality and be comfortable working in an “all hands on deck” small-team environment. This position is for someone seeking to learn and a taskmaster who is always looking ahead to what can be tackled next.

The position is based in our New York City office, and reports to the Head of Production & Events. This role is inherently cross-functional and is expected to be at ease with all facets of our event operations. The role will have some people-management duties, particularly with respect to outside vendors and freelance contractors engaged for specific events.

Challenges & Responsibilities

  • Quickly develop an understanding of the scope of NATAS—its mission, structure, committees, history, staff, executives, and the functioning of its five cornerstone programs: Daytime, Children’s & Family, Sports, News & Documentary, and Technology & Engineering.
  • Support the Head of Production & Events to develop and deliver upon new concepts and content for events and programs, including the creative process, scheduling of production meetings, pre-production logistics, site surveys, coordinating with vendors & third-party independent production hires, load-in & set-up, and event-day and post-production activities. This role requires you to work on multiple projects at once with the ability to manage them in an organized fashion.
  • As a key member of the production team, oversee myriad aspects of event organization and execution, including the coordination of licenses, rights and clearances, graphics, video editing, vendor and legal affairs, ticketing and seating, entertainment booking, production scheduling and team communications, crew travel, and other components.
  • Assist with event budgeting and reconciliation, including but not limited to invoice tracking, budget refreshes, and all functions associated with closeout.
  • Additional duties as assigned.

Qualifications

Candidates for this position should:

  • Have a media production or related education or career background.
  • Have three to five years of relevant experience (including assistant and/or internship work), preferably with a live television event production background.
  • Some experience managing budgets, production schedules, and outside vendor relationships.
  • Have the ability to work well under pressure, act in a professional manner, and have respect for others - and a strong belief that others should do this in return.
  • Have exceptional attention to detail, an ability to pivot quickly when required, and do not believe any task is “too small.”
  • Have a positive, can-do attitude, with a very strong work-ethic, follow-through, and written and verbal communication skills.
  • Have the ability to think strategically, conceptually, and creatively, establish relationships, follow through on commitments and decisions, and be a team player.
  • Have the ability to work within prescribed guidelines without needing close supervision and possess problem-solving skills within established procedures, but also know when to ask questions and seek guidance for unforeseen problems.
  • Be based in the greater New York City area, and work effectively in a hybrid office/work-from-home environment (hybrid status is subject to change at any time).
  • Have the flexibility to work nights and weekends as needed, and to travel domestically, particularly during awards ceremony periods.
  • Have complete comfort in the Microsoft Office and Google Workspace suites (Excel /Word and Sheets/Docs most important), and other standard technology tools. Some preference is given to candidates with particular skill sets in Adobe Creative Suite, design, editing & video production, and/or database management.
  • Additional experience with Movie Magic Budgeting or other production accounting tools is a plus, as is familiarity with the procedures and policies of the major industry guilds (SAG-AFTRA, WGA, DGA, etc.).

About The National Academy of Television Arts & Sciences

The National Academy of Television Arts & Sciences (NATAS) is a service organization dedicated to the advancement of the arts and sciences of television and the promotion of creative leadership for artistic, educational, and technical achievements within the television industry. It recognizes excellence in television with the coveted Emmy® Awards for Daytime, Children’s & Family, News & Documentary, and Sports programming, as well as for achievements in television Technology & Engineering.

NATAS membership consists of more than 18,000 broadcast and media professionals represented in 19 regional chapters across the country. Beyond awards, NATAS has extensive educational programs including regional student television and its Student Award for Excellence and the National Student Production Awards for outstanding journalistic work by high school students, as well as scholarships, publications, and major activities for both industry professionals and the viewing public.

NATAS is an equal-opportunity employer. We celebrate the life experiences and diversity of our team, our members, and the vibrant community of creative professionals we serve. We offer competitive medical, dental, vision, and retirement benefits, paid time off, and professional development opportunities.

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