Event Planner Job at ZipRecruiter in Davenport

Overview

Inatai Foundation is a growing 501(c)(4) philanthropic organization committed to working with communities to shift the balance of power to ensure racial justice and equity across Washington and beyond. We are hiring an Event Planner to join our expanding team.

We encourage applications from people of diverse backgrounds, including immigrants, bilingual and multicultural individuals; d/Deaf people and people with disabilities; members of LGBTQIA+ and non-conforming communities; and people with other diverse lived experiences.

Visit our About Us page to learn more about our work, approaches, and values. You may also browse our Join Inatai page to understand our hiring process, work culture, and benefits.

Position Summary

The Event Planner supports the planning and execution of internal and external events across the foundation, ensuring they reflect the organization’s values of equity, community, and inclusion. This role provides project management and logistics support for events of all sizes, from staff retreats to public convenings. The Event Planner independently leads on-site execution, managing relationships and communication with venues, vendors, attendees, and internal teams to ensure seamless, accessible, and mission-aligned experiences.

The Event Planner supports cross-functional collaboration on large-scale events while independently leading the planning and execution of smaller gatherings such as board meetings and team retreats. Serving as a foundation-wide resource, this role provides expert consultation on venue and vendor selection, contract negotiation, travel coordination, budgeting, and event systems, ensuring events are well-organized and aligned with the Foundation’s 50-Year Vision, which centers racial justice, equity, and building power across Washington State.

This is a full-time, exempt position. We are prioritizing geographic equity and seek candidates in specific regions across Washington State.

Geographic Focus

• The Olympic Peninsula, especially Jefferson, Clallam, and Grays Harbor counties
• North Central Washington, especially Douglas, Chelan, Okanogan, and Kittitas counties
• Northeastern Washington, especially Pend Oreille, Stevens, Ferry, and Lincoln counties

In addition, priority will be given to candidates based in Adams, Asotin, Cowlitz, Lewis, Mason, Skagit, Skamania, and Whitman counties. We currently have offices in Seattle and Pasco. Team members connected to an office are expected to work in the office. Remote work up to two days per week may be permitted with supervisor approval. Periodic early morning, evening, and weekend hours and statewide travel should be expected.

Primary Responsibilities

• Coordinate Internal Meetings and Events
  Lead equitable and accessible logistics planning for internal meetings, including inclusive planning timelines, venue and vendor selection with a DEI lens, accessible travel and accommodations, and on-site execution with attention to hospitality and cultural sensitivity.
• Event Consultation and Support
  Collaborate with staff planning internal events and retreats. Provide support with venue and vendor sourcing, food and beverage planning honoring dietary and cultural considerations, inclusive contracting, and budget development and reconciliation.
• Support Larger Internal and External Events
  Assist the Events Manager in planning larger gatherings, including public convenings and community-facing events. Ensure accessibility and cultural responsiveness in technology sourcing, registration systems, room blocks, F&B, and vendor oversight.
• Manage Equitable Vendor and Venue Relationships
  Build and maintain values-aligned relationships with hotels and vendors across the state. Negotiate fair contracts and curate inclusive travel and lodging options for staff and community partners.
• Travel Coordination
  Manage Inatai’s relationship with the travel management company, ensuring services reflect the foundation values. Develop inclusive travel procedures and support onboarding and training.
• Accessibility Consultation
  Advise on equitable use of internal event spaces, inclusive vendor sourcing, and venue management logistics including storage, catering, and accessibility.
• Other Responsibilities
  Contribute ideas and lived experiences to the foundation’s culture; assume other responsibilities as needs evolve.

Qualifications

Work Experience

• 3–5 years of experience in corporate, nonprofit, or organizational event management.
• Proficient in contract negotiation and review.
• Ability to develop detailed event cost estimates and post-event budget reconciliation.
• Experience creating and managing event documentation: event plans, budgets, timeliness, staffing, show flows, and post-event reports.
• Certified Meeting Professional (CMP) certification.
• Hospitality experience in sales and catering.

Other Skills

• Ability to work independently and problem-solve with a customer service approach.
• Collaborate across departments to align event strategy with organizational goals.
• Strong commitment to equity and racial justice and alignment with our values and 50-year vision.
• Ability to connect the Foundation’s mission with personal experiences.
• Ability to cultivate relationships with diverse communities and individuals.
• Humility, curiosity, and self-reflection.
• Strong verbal, non-verbal, and written communication skills; ability to listen deeply.
• Proficiency with Microsoft Office, Adobe, and ability to adapt to new technologies.
• Willingness to participate in occasional meetings and events outside core hours.
• Willingness to travel throughout Washington (estimated 30–40%).

Benefits and Compensation

Compensation

The salary range for this position is $82,000 to $110,000. A compensation enhancement is provided to employees with Indigenous or multilingual proficiency used to advance the Foundation’s work in Washington. We offer a comprehensive benefits package, including fully paid medical/dental/vision for employees and dependent children (partial coverage for partners/spouses), a 10% retirement contribution, generous time off (29 days of PTO, 8 paid holidays, and year-end office closure), paid family and medical leave (12–18 weeks), a transit pass where available, and support for ongoing professional development.

How to Apply

Please submit your resume and a cover letter via our online application portal. Priority will be given to applications submitted by Monday, September 15, 2025. You will receive an automatic acknowledgment after submission, with updates every two to three weeks after the priority deadline.

We are committed to an inclusive process and invite accommodations as needed to support applicants in pursuing this role.

Thank you for your interest in joining Inatai Foundation!