Urbana Free Library is hiring: Library Assistant 1 -- Collections in Urbana

Frontline Applicant Tracking - City of Urbana & The Urbana Free Library

City of Urbana & The Urbana Free Library

• Position Type: UFL--Hourly/ Library Assistant 1-Collections
• Date Posted: 9/11/2025
• Date Available: When filled
• Closing Date: 10/5/2025, 11:59pm

Job Summary

The Library Assistant 1 – Collections performs detailed clerical work that involves automated circulation of Library materials and maintenance of related files. The Library Assistant 1 – Collections routinely shelves books and other materials, checks in materials, retrieves items to fill requests, keeps material in proper order, empties the book returns, moves materials and furniture, runs errands, and performs other basic tasks related to the Library’s collections. The Library Assistant 1 – Collections reports to the Collections Manager.

Position Type: Hourly/Non-Exempt

Location: The Urbana Free Library

Pay Grade: 23-H ($17.0311-$18.7345/hour) plus benefits

The Ideal Candidate

• Has excellent attention to detail.
• Has a strong commitment to excellent public service; friendly, energetic, adaptable.
• Demonstrates good organizational, interpersonal, and decision-making skills to work effectively with patrons and staff.
• Has the physical strength and agility to push loaded book trucks, to lift and carry up to 50 pounds, to access high and low shelves, and to work on one’s feet for an entire shift.
• Assumes responsibility and works efficiently without direct supervision.
• Understands and follows detailed oral and written instructions.

Required Qualifications

• High school diploma or equivalent.
• Passing score on shelving test.

Desired Qualifications

• Prior successful working experience.
• Basic word processing and spreadsheet software.
• Prior experience with Polaris ILS.
• Bilingual skills (especially Spanish, French, or Chinese).

Schedule

• A successful applicant must be able to work the following weekly hours through the end of December 2025, at which point the schedule will be open for updates:
  • Tuesday: 12pm-4pm
  • Thursday: 12pm-4pm
  • Saturday: 1pm-5pm

To Apply

To apply online, click the maroon “Apply” button on the upper-right-hand side of this page. Applications will not be considered without ALL of the following credentials:

• Completed online application

The position will remain open until filled, but for fullest consideration applications must be received by 11:59pm, October 5, 2025.

Selection Process

Scoring of Applicants. Each application that meets the minimum requirements will be scored, but first priority will be given to those applications submitted by the fullest consideration date. Your responses will be used to determine whether you possess the minimum qualifications required. Only information on the application and the responses to the supplemental questions will be considered and additional information listed on a resume, cover letter, or other supplemental materials will not be used when deciding if a candidate meets the qualifications. Applicants are strongly encouraged to include all information and details in their application.

Panel Interviews. At least two people will be present on the panels. Applicants will be asked a list of standard questions, but these questions don’t require prior preparation. In the interviews, we will want to learn about you, your experiences, and how you would function in a library setting. We expect to schedule these interviews in October 2025.

Contacting References. We will contact former employers of candidate finalists before making a decision.

Selection. Although selection is based on the successful completion of all of the above components, any single component can eliminate a candidate from further consideration. As a final step, the Library hires a candidate from those who are available to accept the position.

Accommodations: The Urbana Free Library provides reasonable accommodations for persons with disabilities. If you need information, please contact The Urbana Free Library at 217-367-4057.

The Urbana Free Library welcomes diversity!
We foster an environment that values and encourages mutual respect, inclusion of all people, and utilizing differences and similarities as an organizational asset. EEO

Attachment(s)

• Library Assistant 1 - Collections April 2023.pdf

Postings current as of 9/16/2025 4:00:58 PM CST.

Need Help?

We’re here to help! For questions regarding position qualifications or application procedures, please contact City of Urbana directly. For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk.