College Library Asst I Job at City Colleges of Chicago in Chicago

College Library Assistant I

Richard J. Daley College is searching for a College Library Assistant I. A successful candidate will have excellent customer service skills, experience providing administrative support to a fast-paced office, and a desire to help students achieve their academic goals.

Under immediate supervision, a College Library Assistant I performs a range of clerical and customer assistance duties to support the daily operations of a college's library to include: assisting library patrons/students in locating and accessing library resources; answering questions and directing users; shelving and organizing books and materials; and maintaining the library's physical and digital resources. Performs related duties as required.

Tentative schedule: Monday Thursday 12:30pm -8pm, Friday 8:30am -4pm.

Essential duties include:

• Assists library patrons in-person, via email, and over the phone in locating and accessing library resources.
• Staffs circulation/reserve desks and answers questions; directs patrons to library's collections and refers to Librarian for more in-depth assistance; and performs related activities.
• Uses the library's automated system to charge and discharge books and materials; check status of outstanding/delinquent items; and update students' library account records.
• Assists patrons in using the on-line catalog and resources; reserves/schedules study rooms; and helps locate and retrieve books/materials.
• Processes inter-library loan requests by retrieving, packaging, and sending books/materials to appropriate CCC campus library. Notifies patrons of received loan requests.
• Searches stacks by call number for requested books; pulls and places books on hold for pick-up.
• Assists and offers guidance in the basic use of library equipment such as printers, photocopiers, scanning, and access to public computers.
• May provides guidance to work study students staffing the circulation/reserve desk.
• Conducts library walk-throughs to ensure space is used as a place of study and rules are followed.

Maintenance of library collection includes:

• Assists with placing books on course reserve each semester. Places books in the appropriate order in the reserve section and returns books to general circulation as directed.
• Shelves new and returned books and materials; shelf reads to regularly maintain call number order; searches for mis-shelved items; and maintains overall orderliness of the library shelves.
• Shifts books and shelves and weeds materials out of circulation as directed by librarians.
• Participates with taking inventory of the library collection.
• Prepares new books and materials for circulation; applies call number labels and pocket cards; places security tags; and stamps books and materials with library name.
• Scans bar codes and enters data to update library system with new acquisitions and deletes records of items weeded from the collection to maintain accurate records and update inventory.
• Mends and performs routine repairs on damaged books and materials.

Other duties include:

• Assists in opening and closing library.
• Empties book drop and returns books/materials to circulation.
• Maintains routine records including daily gate counts; study room usage; and related library data.
• Troubleshoots and performs routine maintenance to printers and photocopiers.
• Assists in receiving and checking shipments of new books, materials and supplies against packing slips and invoices for accuracy and completeness of deliveries.
• Assists with setting up library displays and preparing signage.
• May assist with copy cataloging; locates and downloads bibliographic records from OCLC.
• May assist with preparing paperwork and processing intra-library loan requests as directed.
• May assist in the training of work study students and new Library Assistants as directed.
• Performs related duties as required.

Qualifications include:

• Graduation from high school or equivalency certificate (GED)
• One year of general clerical or data entry experience
• An equivalent combination of education and experience may be taken into consideration
• Must be able to demonstrate basic computer literacy
• Knowledge of alphabetical and numerical organization of records/materials
• Some knowledge of office and general clerical library procedures
• Good oral and written communication skills
• Customer service skills
• Ability to learn and navigate library's on-line catalog and related library databases
• Some skill in using Microsoft Office (Word, Outlook, Excel)

Other information: This position is represented by: The Federation of College Clerical and Technical Personnel Local 1708. The starting salary for this position is $43,585.93 -$45,765.23 annually. Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities. Benefits information is found at https://www.ccc.edu/departments/Benefits/. Chicago residency is required for all full-time employees within 6 months of hire. We are an equal opportunity and affirmative action employer. Thank you for your interest in City Colleges of Chicago.