Temporary - Event Planner Job at Nova Southeastern University in Fort Lauderdale

Overview

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We are excited that you are considering joining Nova Southeastern University (NSU). NSU was founded in 1964 and is a not-for-profit, independent university with a reputation for academic excellence and innovation. NSU offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans, and more. NSU is a tobacco-free university. This position is for temporary employment with limited duration.

Primary Purpose
Contributes to the achievement of university objectives through the planning and execution of special events and community partnerships.

Essential Job Functions

• Works closely with Special Events, Community Partnerships and Advancement teams to support objectives and requirements for events.
• Works with supervisor to plan scope and format of events, to acquire competitive vendor bids, establish and monitor budgets, or to review administrative procedures and event progress.
• Plans and develops programs, agendas, event overviews, and other special events forms for events.
• Has current and solid working knowledge of Cvent or other planning software.
• Organizes guest lists and registration of event participants and coordinates event guest follow up including satisfaction surveys, data base entry, photo galleries and website updates.
• Designs collateral or works with Public Relations/Marketing and Communications to publicize events and promote sponsorships.
• Promotes university events by meeting with professionals and trade associations, internal and external clients, updating event websites, and facilitating other printed and electronic media and publications.
• Coordinates services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security.
• Arranges the availability of audio-visual equipment, transportation, displays, and other event needs.
• Confers with staff at a chosen event site to coordinate details.
• Manages event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of problems.
• Conducts post-event evaluations to determine how future events could be improved.
• Maintains records of event aspects, including financial details and reviews event bills for accuracy and payment.
• Prepares or edits organizational content for internal or external audiences.
• Arranges and promotes public appearances, lectures, contests, or exhibits to increase product or service awareness and institutional visibility.
• Completes special projects as assigned and performs other duties as required.

Job Requirements

• Customer and Personal Service - Working knowledge of principles and processes for providing customer and personal services.
• English Language - General knowledge of structure and content of the English language including spelling, grammar.
• Communications and Media - Working knowledge of media production, visual, verbal, and interactive communication and dissemination techniques.
• Administration and Management - Working knowledge of business and management principles including planning, budgeting, and coordination of resources.
• Public Safety and Security - Knowledge of policies and procedures to promote safety and security.
• Basic knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Knowledge of established special event software and project management software; Cvent knowledge preferred.

• Service Orientation
• Judgment and Decision Making
• Time Management
• Active Listening
• Reading Comprehension
• Speaking
• Critical Thinking
• Writing
• Complex Problem Solving

• Problem Sensitivity
• Fluency of Ideas
• Selective Attention
• Deductive Reasoning
• Information Ordering

• Speech Recognition
• Speech Clarity
• Near Vision
• Able to work nights or weekends
• Travel - daily or overnight
• May be exposed to sitting/standing for periods
• Ability to lift and carry up to 30 pounds

High School Diploma or equivalent

Up to three (3) years of related experience.

• Is this a safety sensitive position? No

Yes

Sensitivity Disclaimer: NSU is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary. NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.

Employment Information

• Seniority level: Entry level
• Employment type: Temporary
• Job function: Management and Manufacturing
• Industries: Higher Education

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