ILLINOIS LIBRARY ASSOCIATION is hiring: Administrative Assistant | Orland Park P

Administrative Assistant | Orland Park Public Library

Posted on Sep 19, 2025

Our active and community-focused library is seeking a reliable and detail-oriented Part-time Administrative Assistant to support our Finance Manager and Administration team. This position is an excellent opportunity for someone who enjoys working in a collaborative and professional environment, values accuracy and organization, and is committed to contributing to the library's efficient workflow.

Responsibilities

• Provide administrative support to the Finance Manager and Administration team.
• Organize and verify vendor files, contracts, W-9s, and Certificates of Insurance.
• Take and prepare minutes at special meetings held by the Board of Library Trustees.
• Gather and prepare documents in compliance with FOIA and/or the Local Records Act (experience preferred).
• Assist with document preparation and recordkeeping as needed.
• Maintain confidentiality and exercise discretion with sensitive records.
• Communicate clearly in person, by phone, and in writing; work both independently and with staff.
• Support general office tasks and contribute to efficient library workflows.

Qualifications / Requirements

• High School diploma or equivalent; college preferred
• Five (5) or more years office experience
• Available to work flexible hours, including evenings and weekends as needed
• Strong organization and multitasking skills; ability to meet deadlines
• Strong written and verbal communication skills
• Ability to work independently and collaboratively
• Ability to exercise discretion and maintain confidentiality
• Experience with Microsoft Office Suite (Word, Excel, Outlook)
• Ability to lift and/or move up to 10 pounds and occasionally up to 25 pounds
• Valid driver's license and ability to drive on library business

Starting salary of $23.65--$25.10 per hour. Schedule is M–F 9:00 a.m.–2:30 p.m. (27.5 hours per week). Benefits included.

Location

Orland Park Public Library
14921 Ravinia Avenue
Orland Park, IL 60462
United States

How to apply

Applications are available at the Welcome Kiosk in the Library and on the website at orlandparklibrary.org under About/Work Here. To be considered, submit a completed application, cover letter, resume, and two professional references to hr@orlandparklibrary.org by 5 p.m. Wednesday, October 1, 2025. Please indicate Administrative Assistant on the application and in the subject line of email submissions. Applicants for all positions are subject to a background check.

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