Executive Assistant, Publicity (Disney Entertainment Television) Job at The Walt

Executive Assistant, Publicity (Disney Entertainment Television)

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Job Summary: The EVP, Publicity, Disney Entertainment Television is looking for a highly qualified, creative, and enthusiastic Executive Assistant to provide comprehensive administrative support. Primary duties include maintaining calendar and expense reports, coordinating and capturing notes and next steps in meetings, booking travel arrangements (flights, hotel, cars), distributing pertinent information internally to teams, aiding at events, and maintaining communications with the Hulu, ABC, Onyx, Freeform, NatGeo, Disney Branded Television and Disney Television Studios publicity teams. The role requires positivity, professionalism, strong attention to detail, and an ability to multitask in a fast-paced environment. Quick decision making and discretion are key. The ideal candidate has an interest in entertainment publicity from a front-row seat and proactive work habits.

Responsibilities:

• Provide day-to-day administrative support to the EVP, including managing a high-volume meeting schedule, detailed expense reports, and an organized calendar.
• Organize the flow of information to and from the EVP’s office; book international and domestic travel with trip logistics/ itineraries and remote support.
• Provide general office support including submitting drive-ons, supply ordering, distributing mail, filing, photocopying, and managing guest offices; interface with IT for troubleshooting as needed.
• Coordinate staff meetings and work with the Manager of Operations on team events; assist with compiling and distributing DET content announcements and daily communications; maintain team contact lists.
• Support the EVP during press events (e.g., premieres, screenings, junkets) and track premieres/finals across the organization; contribute to special projects as needed.
• Draft and proofread press materials as needed.

Internal Relationships:

• Interact with company leadership, talent and showrunners; interact with Disney Entertainment Television management and administrative staff; manage relationships with teams across the EVP’s purview.

External Relationships:

• Interact with press, PR firms, industry executives; interact with talent and their publicists or representatives.

Basic Qualifications:

• 1+ years of administrative experience on a high-volume entertainment desk at a studio, network, production company or agency.
• Proficiency with Concur, MS Word, Excel, PowerPoint, Outlook, Google Suite.
• Proven organizational and prioritization skills; ability to discreetly handle confidential information.
• Effective verbal and written communication; strong analytical skills and judgment; ability to multitask and meet deadlines independently.
• Willingness to work overtime as required, including in-person events; strong interpersonal skills and teamwork; interest in the entertainment industry and PR field.

Preferred Qualifications:

• 3+ years of administrative experience on a high-volume desk at a studio or network.
• Publicity experience is recommended but not required.

Required Education:

• Bachelor’s degree or equivalent combination of work experience.

The hiring range for this position in Burbank, CA is $64,300 to $86,200 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay offered will consider internal equity and may vary depending on geographic region, job-related knowledge, skills, and experience. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.