Marketing Coordinator Job at KAI Enterprises in Arlington

Direct message the job poster from KAI Enterprises

Overview

KAI Enterprises is seeking a creative and skilled Marketing Coordinator to support proposal and marketing efforts companywide. This full-time role supports the Director of Marketing and Marketing Manager, manages day-to-day marketing responsibilities, and supports multiple projects concurrently. Key responsibilities include maintaining the website, developing responses to RFPs/RFQs, creating marketing campaigns using digital and print graphics, and providing CRM and administrative marketing support. The ideal candidate is organized, creative, self-motivated, and thrives in a hybrid work environment while collaborating across offices.

Responsibilities

• Marketing & Sales Support: Provide key support to Marketing and Business Development teams.
• Proposal and Presentation Support: Organize and coordinate the preparation of proposals, client meetings, project interviews, sales packets, and submittals to meet guidelines and deadlines.
• Final Proposal Product: Responsible for printing, binding, and delivery or electronic submission.
• Marketing Materials: Develop and maintain marketing resources such as brochures, data sheets, project lists, and presentation slides.
• Data Management: Maintain accurate project data and personnel records, ensuring resumes and files are current.
• Photography and Graphics: Develop graphics and maintain photo files.
• CRM Support: Maintain CRM databases.
• Coordination: Collaborate with and assist other marketing team members.
• Vendor and Supplier Coordination: Lead vendor registration efforts and coordinate group mailings.
• Contacts: Manage group mailings and contact lists.
• Social Media & Website: Support the Communication Specialist with social media and manage corporate websites, including site updates and blog posts.
• Email Marketing: Lead email marketing campaigns, e-newsletters, and special events.
• Event Coordination: Assist in organizing client and community outreach events (conferences, career fairs, trade shows, golf outings, volunteer programs, etc.).
• Award Submissions: Support the Marketing Manager in preparing award submissions.
• KAI Closet: Support the online apparel pop-up store.

Required Skills

• Strong proficiency with Adobe InDesign.
• Familiarity with Adobe Photoshop, Lightroom, and Illustrator preferred.
• Knowledge of email marketing tools such as Constant Contact and Hootsuite is a plus.
• Social media experience on LinkedIn, Facebook, YouTube, and Instagram preferred.
• Knowledge of web analytics tools such as Google Analytics is a plus.
• Experience with CRM products such as Unanet, Deltek, or Cosential preferred.
• Effective communication skills.
• Ability to work efficiently and stay organized.
• Ability to remain focused and confident under tight deadlines.
• Strong editing and proofreading abilities.

Required Experience

• Bachelor’s degree in marketing, communications, or related field (equivalent accepted).
• Marketing experience in architecture, engineering, construction, or real estate development preferred.
• Experience producing proposals, marketing materials, and graphics required.

Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Marketing
• Industries: Architecture and Planning

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance
• Paid maternity leave

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