PRA Business Events is hiring: Senior Event Producer in Orlando

Overview

Join to apply for the Senior Event Producer role at PRA Business Events.

This is a hybrid role working on average 2 days per week in an office in Orlando. PRA is a market-leading business event management firm that crafts creative, multi-sensory attendee journeys to move hearts, minds and businesses forward.

Primary Responsibilities

• Responsible for the logistical management and operational execution of client events and programs, including complex programs for high profile accounts with budgets ranging from $500K-$1M+
• Serve as the primary client contact during pre-planning and operation to exceed client expectations and promote satisfaction and account retention
• Meet with Sales to discuss client program details and serve as primary client contact after contract
• Manage program changes during pre-planning and on-site, negotiating and up-selling
• Responsible for managing the gross margin for the event once contracted
• Order, confirm and reconfirm all suppliers; develop relationships; negotiate terms and pricing, including service levels, guarantees, cancellation, billing, directions, etc.
• Ensure deposits are received and billing is completed
• Determine Field Staff assignments based on program schedule and staffing needs
• Prepare and distribute trip sheets and relevant program information for Field Staff
• Participate in recruiting and training Field Staff
• Coordinate Field Staff paperwork including timesheets, expense reports, and pay rate changes
• Maintain inventory of field staff uniforms and materials; coordinate purchases as required
• Complete program production paperwork (trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.)
• Assist Experience Designers with program development per client specifications
• Manage cost preparation, program summaries, deposit invoices, service agreements, and related correspondence
• Forward necessary program information to hotel and venue representatives to ensure coordination with venue operations
• Conduct pre-con meetings with client/hotel to review program details
• Keep Regional and Global Sales Managers informed of opportunities and program changes; take corrective action to ensure delivery of client objectives
• Model teamwork and collaboration, aiming for professionalism and operational excellence
• Develop and implement new processes or improvements to enhance program operations
• Facilitate training and professional development for Event Producers in collaboration with leadership
• Lead department meetings and assign programs in the absence of leadership

Qualifications

• 4 years of experience overseeing corporate meetings, client events, and other complex programs; DMC, corporate incentive travel, hospitality or related experience preferred
• Proven ability to lead operations, supervise, develop, and mentor Field Staff
• Excellent interpersonal and communication skills with diverse clients, partners, coworkers and employees
• Experience analyzing contracts, financial reports, and complex documents to mitigate risk and ensure profitability
• Skilled at presenting information and responding to questions from clients, partners and hoteliers
• Ability to multitask and manage multiple programs with different deadlines
• Ability to work with all levels of management, hoteliers, venue staff, clients and partners
• Deep knowledge of local attractions, hotels, venues and supplier partners; ability to locate and vet new venues
• Flexible hours including weekends, evenings and holidays

Benefits package includes Medical, Dental, Vision insurance, Company-sponsored Life and Disability Insurance, 401(k) with Match, Parental Leave, cell phone and home internet stipends, paid vacation, sick leave and holidays, pet insurance, and other optional benefits.

Whether in-person, remote, or hybrid, PRA guides organizations with strategic content, brand engagement and destination experiences. PRA has local teams across the US and a remote execution team to plan in any destination.

We maintain a sustainability and social impact program with initiatives around carbon reduction, zero waste, and partnerships with organizations to support diverse suppliers and equity, diversity and inclusion.

Capabilities

Our Corporate and Incentive Program Planning Capabilities include: Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit www.pra.com for more information.