Interior Design Procurement Specialist

Overview

Interior Design Procurement Specialist

TMS Architects & Interiors is a design-forward firm specializing in high-end residential architecture and interior design across New Hampshire and New England. We are seeking a highly organized and proactive Procurement Coordinator to support our Interior Design team by managing FF&E purchasing, vendor communications, delivery logistics, and maintaining our design library.

This is not a design role but a critical administrative and operational position that ensures design concepts are executed seamlessly. The ideal candidate is detail-driven, solutions-oriented, and thrives in a collaborative studio environment. This position combines your business mentality with your design attitude.

Key Responsibilities

• Procurement & Logistics Coordination: Place and track orders for furnishings, fixtures, and materials based on project specifications and timelines.
• Vendor Management: Liaise with vendors from quote requests through delivery, managing order confirmations, ETAs, and resolving delays or discrepancies.
• Delivery & Schedule Coordination: Coordinate deliveries, installations, and schedule updates with vendors, warehouses, and internal team members.
• Record Keeping: Maintain accurate and up-to-date procurement records in Studio Designer.
• Financial Processes: Process purchase orders, proposals, invoices, and payments.
• Claims & Returns: File and manage damage claims, returns, or warranty issues.
• Communication: Communicate effectively with vendors, clients, and internal accounting regarding all order-related matters.

Administrative Support

• Provide administrative assistance to the Interior Design team across multiple projects.
• Generate detailed expediting reports and monitor procurement milestones.
• Serve as a key point of contact for scheduling installations and managing vendor/client communications.
• Maintain inventory and product tracking systems.
• Support design team during furniture installations, photo shoots, and project wrap-up.
• Manage the design library: organize samples, maintain vendor catalogs, and facilitate new product presentations.
• Assist with product sourcing and add items to design software for proposals and presentations.
• Occasionally help with visual presentations using InDesign or other studio software tools.

Ideal Candidate Qualities

• Strong organizational and time management skills; able to juggle multiple priorities across projects.
• Clear, professional communication both written and verbal with strong attention to detail.
• Proactive, reliable, and capable of independently resolving issues while collaborating with a team.
• Enthusiastic about supporting design outcomes through smooth behind-the-scenes operations.

Job Requirements

• Bachelors degree or higher.
• 12 years of experience in procurement, billing, administration, or logisticsideally within an interior design, architecture, or related industry.
• Familiarity with the purchasing and expediting process.
• Working knowledge of invoicing, margins, and vendor coordination.
• Professional presence, with the ability to represent the firm to clients and vendors.
• Reliable daily transportation to our Portsmouth, NH office.

Software Skills

• Required: Microsoft Office Suite (Word, Excel, Outlook).
• Preferred / Bonus Experience: DesignSmart, QuickBooks, Revit.

Employment Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Design, Art/Creative, and Information Technology
• Industry: Architecture and Planning

Inquiries: Please email your resume, cover letter, and digital portfolio to info@tms-architects.com.