Spectrum Networks is hiring: Department Assistant - Spectrum News 1 in Austin

Overview

This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.

The Department Assistant is responsible for providing a wide range of administrative and office management services for a large department. The scope of responsibilities includes processing, maintaining, and routing departmental paperwork, maintaining the calendar, and assisting with meetings. In addition, redirecting calls, disseminating correspondence, scheduling meetings, etc.

Responsibilities

• Provide a wide range of administrative and office management services for a large department, including processing, maintaining, and routing departmental paperwork, maintaining the calendar, and assisting with meetings. Include redirecting calls, disseminating correspondence, scheduling meetings, etc.
• Actively and consistently support all efforts to simplify and enhance the customer experience.
• Analyze and coordinate daily department activities to achieve established goals.
• Maintain department calendar and ensure deadlines are met.
• Prepare meeting agenda, schedule department meetings and distribute minutes.
• May assist in budget preparation and expense management activities.
• Assist the department staff in scheduling conference calls and making travel arrangements.
• Respond to work requests from department staff in a timely and accurate manner.
• Assist department staff in preparing and maintaining meeting materials, business presentations and other department files.
• Provide general administrative and office management support.
• Perform data collection, analysis and reporting to Manager for decision making purposes.
• Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.
• May assist with coordinating events within the department or wider company.
• Maintain positive working relationships with department staff and customers.
• Maintain all department information confidential and secure.
• Adhere to company policies and regulations.
• Perform other duties as requested by supervisor.

Required Skills/Abilities and Knowledge

• Ability to read, write, speak and understand English.
• Ability to maintain confidentiality of information.
• Ability to prioritize and organize effectively.
• Ability to type with speed and accuracy.
• Ability to use personal computer and software applications (i.e. word processing, spreadsheet, etc.).
• Ability to work independently.
• Knowledge of general office procedures.

Required Education

High School Diploma or equivalent

Required Related Work Experience

• Administrative/secretarial work experience — 3 years

Working Conditions

• Office Environment
• Ability to sit for prolonged periods

Here at Charter Communications, EEO statements apply and include disability/veterans rights. An equal opportunity employer.