Virtual Marketing & Administrative Assistant

Part-Time Virtual Marketing & Administrative Assistant

Communitology is a global network of social scientists who provide expert testimony and research in asylum and immigration cases. We coordinate 150+ consultants across 170 countries, supporting legal teams with high-quality, evidence-based reports.

We are seeking a part-time Virtual Marketing & Administrative Assistant to support the Executive Director with case management, scheduling, consultant onboarding, marketing, and communications tasks. The ideal candidate will be highly organized, detail-oriented, and comfortable balancing multiple priorities in a fast-paced environment.

Responsibilities:

• Manage inbox by triaging emails, drafting responses, and flagging priority messages.
• Maintain Executive Directors calendar, deadlines, and reminders.
• Update Airtable with new cases, consultant assignments, and progress tracking.
• Organize files in Google Drive/Dropbox and ensure proper version control.
• Support consultant onboarding: collect CVs/photos, manage W-9/W-8BEN forms, create proxy emails, and update directories.
• Update and maintain WordPress website content, including consultant profiles and announcements.
• Design simple branded materials (social media graphics, flyers, templates) using Canva or Adobe tools.
• Manage and schedule social media content across LinkedIn, Twitter/X, and other platforms.
• Assist with newsletters and email marketing campaigns.
• Prepare a weekly case status digest and consultant update for the Executive Director.

Qualifications:

• Required: 2+ years of experience in an administrative, virtual assistant, or office support role (remote experience preferred). Strong organizational skills with proven ability to manage email, scheduling, and digital files. Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive) and Microsoft Office. Familiarity with tools such as Airtable, Dropbox/Google Drive, and Jotform. Excellent written and verbal communication skills, with attention to detail and professionalism.
• Preferred: Hands-on experience managing social media accounts (LinkedIn, Twitter/X, or similar). Basic graphic design skills using Canva or Adobe Creative Suite. Experience updating and maintaining WordPress websites. Familiarity with email marketing platforms (e.g., Mailchimp, Constant Contact). Background in nonprofits, consulting, research, or small business environments.

Soft Skills:

• Highly organized, detail-oriented, and reliable.
• Creative communicator with the ability to adapt tone and style for different audiences.
• Self-starter, comfortable working independently with limited supervision.
• Tech adaptable and eager to learn new systems.
• Discreet and professional in handling sensitive or confidential information.

Position Details:

• Part-time, virtual/remote role (10-20 hours per week, depending on workload). Flexible scheduling, with availability during business hours preferred.
• Compensation: $22-$26/hour depending on experience, with consistent part-time hours.
• Location: Remote (preference for candidates based in Vermont).
• Veteran & Military Spouse Preference: Qualified veterans and spouses of active-duty service members are strongly encouraged to apply. Preference will be given in hiring.

To Apply: Submit your resume and a brief cover letter to info@communitology.co.