Design Assistant Job Description
Job Overview
We are looking for an extremely detail-oriented individual who is skilled at technical drawing, has knowledge of raw material development, and thrives in a fast paced environment.
This person will work closely with the Designer and report to both the Production & Sourcing Manager (for fabrics) and the Pre-Production Coordinator (for technical design).Clear communication and effective coordination between departments is essential.
The ideal candidate must be highly organized, proficient in Excel & Adobe suite, and capable of managing multiple projects simultaneously.
Job Requirements
- High level of proficiency in Illustrator and Photoshop
- Proficiency in Excel and ability to maintain charts accurately.
- Knowledge of fabrics and textiles.
- Ability to work in a fast-paced, deadline-driven environment.
- High attention to detail and organizational skills.
- Strong multitasking skills and ability to prioritize tasks effectively.
- Excellent communication skills for vendor follow-ups and internal team updates.
Bonus Skillsets Worth Noting:
- Experience with textile design and development.
- Indesign
- 3D Design software like Browzwear
Responsibilities
Raw Materials Sourcing & Development: Initial Development Design Phase
- Attend trade shows with Creative Director and Production Manager
- Assist the Production Manager in the fabric selection process during the development phase.
- Communicate with fabric vendors daily, conducting follow-ups until all requested fabric details are received.
- Maintain and update the Development Checklist, tracking shipments and ensuring timely deliveries.
- Prioritize early-morning vendor communication due to time zone differences.
- Track and confirm material deliveries in real-time and notify the Production Manager.
- Sometimes we source temporary samples due to timing
- Organize received materials, storing them in labeled bags by vendor name and date.
- Save digital material submissions in the correct seasonal drive under vendor-specific folders.
- Print digital material submissions
- Once the head of design makes any new request , gather detailed information and email all to the Production Manager.
- Add the new request to the Development Tracker chart.
- Follow up with the vendor for updates until concluded and keep the chart up to date.
- Provide daily updates to the Production Manager and Designer.
- Print all charts and documents by midday for the Designer’s reference.
- Keep the internal messaging channel updated with real-time status updates.
Raw Materials Sourcing & Development: Handling Digital & Physical Submissions
- Print digital fabric submissions following the Production Manager’s instructions.
- Ensure prints are in color, single-sided, and properly stapled; use binder clips when necessary.
- Store printed materials in labeled zip bags by vendor name and date.
- Save digital material submissions in the correct drive for the season, organized by vendor.
- Check and maintain logins for print sources; notify the Production Manager if access issues arise.
Raw Materials Sourcing & Development: Development Selections
- Collect fabric headers once the Designer finalizes fabric selections.
- Gather selected fabric headers for the Production Manager to review stretch and production feasibility with the Pre-Production Manager.
- Create the Master Chart for each season in the Season Folder, adding all information available on the selected headers.
- Once the Production manager reaches out to each vendor and all details are confirmed, update the Master Chart.
- Save all spec sheets in the appropriate drive.
- Prints: Once a print is purchased, save it to the corresponding season’s print binder
- Maintain all Print folders updated in real time (text ali link in real time w each update)
Raw Materials Sourcing & Development: Sample Orders are placed
- Track sample yardage orders, follow up with vendors, and update the Season Master Chart with accurate ETA information.
- Inform the Production Manager, Pre-Production Team, and Head Designer of all ETA updates on Slack.
- Upon material arrival at the office:
- Maintain seasonal binders for fabric development reference. Adding fabric swatch and information in the material form.
- Conduct fabric tests—including Washer & Dryer, Sea Water, Pool Water, Rubbing, Hot Tub, and Sun Exposure—following established guidelines. Accurately document all results in the appropriate quality control forms that will be revised together with the Production Manager.
- pp check? For stretch
- submissions check all things correct note to ali in full detail from requests and chain? (PRINT, scale, color )
Raw Materials Sourcing & Development: Bulk Orders are placed
- Bulk fabric production qc and inspection
- Conduct fabric tests—including Washer & Dryer, Sea Water, Pool Water, Rubbing, Hot Tub, and Sun Exposure—following established guidelines. Accurately document all results in the appropriate quality control forms that will be revised together with the Production Manager.
Design Work:
- Technical Drawings
- Recoloring of prints in Photoshop when needed/requested by Creative Director
- Create technical flat drawings/sketches on Illustrator from Creative Director’s hand drawings
- Fill in flat sketches with selected colors and print swatches
- Create front and back flat sketches for line sheets
- Software knowledge
- Proficient level of experience for Illustrator and photoshop
- Bonus would be knowledge of 3D software: Browswear or other Create new collection Color Cards in Illustrator per Creative Director’s selection of prints/fabrics/colors
- Design Organization & Archiving
- Organizing all design library and archives in CD’s office: everything from samples to trims to hangers to prints to sketches
- Managing flat sketch library with all categories and by seasons/years
- Own the updating and organization
- Organizing, Updating and Creating all seasonal color boards with fabric & trim details
- Assist Designer with anything else urgent
Other Work:
- Help Ali gather samples in photoshoot crunch coordinate with wholesale, production and pre-production
- Meetings as needed
- Gather and coordinate the return of samples post shoot
- Some go to wholesale, some go to pp & some stay with Ali
- Other photoshoots assistance and prep
- Communication between design and rest of pp team
- Attend weekly fittings
- Fill in with quality control or PP team if there’s downtime
Benefits:
Insurance where Montce pays 50% of the premium
Paid vacation,sick, and holidays
Free lunch on fridays + snacks and coffee in this office
Free merchandise seasonally + birthdays & anniversaries
$50 phone stipend per month
Generous employee discount
Potential hybrid opportunity with 1 day work from home
Mileage reimbursement for work related travel
Small IRA 3% match